JOB TITLE
Accounts Receivable Team Leader
ROLE PURPOSE
The Accounts Receivable Team Leader role has three overarching objectives:
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day to day management of all administration in respect of sales orders, customer
invoices, payments, bank reconciliations, bank forecasts and third party finance
agreements;
efficient and accurate processing, updating and maintenance of database records
related to accounts receivable and treasury;
Assistance in month end and year procedures.
All activities are to be run under appropriate corporate governance guidelines (including
Law 262) and ensuring appropriate segregation of duties.
SCOPE AND SCALE
Reports to:
Financial Controller
Direct reports:
Treasury (1)
Accounts Receivable (2)
MAIN ACCOUNTABILITIES
Accounts Receivable
 Run daily reports to check completeness of accounting transactions on Accounts
Receivable (all companies)
 Run reports to check completeness of banking by dispensers;
 Investigate and work with Dispensers, District Managers, Customer Services and
Internal Audit to correct or complete open transaction
 Gather relevant data and, prepare and send raise sundry sales invoices (batteries,
services)
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Prepare Peoplesoft journals
Answer the telephones, take messages and provide administrative support to
colleagues.
Complete reconciliation of Peoplesoft Accounts Receivable control accounts
Keep document filing up to date and readily accessible
Treasury
 Resolve bank reconciliation differences or initiate action by other departments
 Update data for cash flow reports
 Make any bank payments which are not otherwise made elsewhere, based on
appropriately authorised documentation
 Day to day contact with company bankers
 Manage Support Office petty cash
 Run banks reconciliation routines daily (all bank accounts), including downloading
electronic files and running relevant programmes
Month end
 Prepare month end prepayments and accruals schedules
 Prepare and book journals to PeopleSoft as necessary
 Complete balance sheet reconciliations as directed
 Carry out investigations on balance sheet transactions, as required
 When required (during planned and unplanned absences and where workload
demands), cover specific duties normally carried out by other team members
General
 Liaise effectively with other departments for whom the department provides support
and a service.
 Management of a small team; including active development of team members,
performance management, monthly 1-2-1 and providing appraisals on an annual
basis
 Continuously
review
current
organisational
effectiveness
and
make
recommendations for improvements.
 Work with IT on the improvement of back and front office systems and problem
solving.
 To offer support and run projects as required by the business.
 Keep updated documentation of processes carried out to Law 262 standards.
 Ensure that work is fully documented, filed and are available for internal and
external audit.
 Improve resource effectiveness, and ensuring that accuracy and timeliness are
achieved in all areas of the department’s activity.
 Training others to understand and use the external finance system.
BEHAVIOURAL SKILLS AND CHARACTERISTICS
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Ability to adapt to the variety of tasks that this role would require
The ability to develop working relationships with District Managers, Directors,
managers, dispensers, receptionists and other support office departments
Self motivated to achieve tasks within the time constraints
Ability to plan and prioritise workload and work within the monthly deadlines without
day-to-day management or direction.
Willingness and ability to learn and adapt to change
Ability to work of team working both as part of a team and as a manager.
Proactive in finding solutions to problems
TECHNICAL SKILLS AND EXPERIENCE
ESSENTIAL
 Experience of team working both as part of a team and leading.
 Experience of working in an Accounts Receivable Department
 Experience of working with customer finance agreements
 Advanced knowledge of Excel e.g. Pivots and vlookups
 Good grounding in accounting principles, ideally with AAT or CIMA studies.
 Proven skills and experience with people management issues
DESIRABLE
 Working knowledge of GOAL, Peoplesoft
 Knowledge of FSA regulation in respect of small finance companies
 Experience and understanding of retail organisations