MINUTES OF CITY COUNCIL MEETING
VALLEY GRANDE, ALABAMA
Regular Meeting
February 21, 2012
Call to order by Mayor Tom Lee at 6:02 PM
Meeting held at Valley Grande City Hall
Minutes from last meeting on February 6th were submitted by: Kim Harris, City Clerk
Presiding: Mayor Tom Lee
Invocation by: Mayor Tom Lee
In Attendance:
Tom Lee, Mayor
Gene Middlebrooks
Donna Downs
Libby Ezelle
Steven Neighbors
Patsy Moore
Present
Present
Present
Present
Present
Present
Quorum was made with all council members present.
The minutes of the February 6, 2012 regular meeting were read by Kim Harris, City Clerk.
Motion was made by Libby Ezelle to adopt the minutes as read. Donna Downs made the
second. Motion carried by unanimous consent of the council members by a show of hands
vote.
SHOW OF HANDS VOTE
Gene Middlebrooks
Donna Downs
Libby Ezelle
Patsy Moore
Steven Neighbors
Mayor Tom Lee
YEA
X
X
X
X
X
X
NAY
Reports of Officers:
Boyd Pugh /Public Safety Director: No report.
Steven Neighbors /Public Safety & Recreation Advisory Group: Steven Neighbors reports
that the 7-8 year olds will have a team this year. Mr. Neighbors also stated that they are in
the process of scheduling now.
Patsy Moore/Parks & Beautification Advisory Group: Patsy Moore stated that the walking
trail has a tree limb hanging over the fence. Ms. Moore also stated that she will call Dale
Allday to have it cut down.
Libby Ezelle /Annexation & Zoning Advisory Group: No report.
Gene Middlebrooks /Public Relations & History Advisory Group: No report.
Donna Downs/Business & Community Development Advisory Group: No report.
Old Business: None
New Business: Mayor Tom Lee presented the Council with Ordinance # 2012-86 to amend
Ordinance #2006-24 Section 2 that will establish fees for residential building permits over
ten thousand dollars. Patsy Moore made the motion to suspend the rules. Libby Ezelle
made the second. Motion was carried by unanimous consent of the council members by a
roll call vote.
ROLL CALL VOTE
Gene Middlebrooks
Donna Downs
Libby Ezelle
Patsy Moore
Steven Neighbors
Mayor Tom Lee
YEA
X
X
X
X
X
X
NAY_______________________
Gene Middlebrooks made the motion to adopt the Ordinance #2012-86. Libby Ezelle made
the second. Motion was carried by unanimous consent of the council members by a show of
hands vote.
SHOW OF HANDS VOTE
Gene Middlebrooks
Donna Downs
Libby Ezelle
Patsy Moore
Steven Neighbors
Mayor Tom Lee
YEA
X
X
X
X
X
X
Mayor Lee declared Ordinance #2012-86 adopted.
NAY
Ordinance No. 2012-86
To Amend
Ordinance No. 2006-24 Section 2:
An Ordinance To Establish The Schedule Of Fees For Building Permits And Inspection Fees On All Buildings, Structures Or Alterations
Requiring A Building Permit As Set Forth In The City Of Valley Grande, Alabama Building Code.
Be It Ordained by the City of Valley Grande, Alabama, as follows:
SECTION 1:
A schedule of fees on all buildings, structures or alterations requiring a building permit as set forth in the City of Valley Grande, Alabama
Building Code, shall be paid as required at the time of filing application in accordance with the following schedule. Inspections shall be as
required by Section 109 of the IBC-2003.
*On any job started before a permit is obtained, a fine of $150.00 shall be added to the price of the permit.
SECTION 2:
PERMIT FEES
PROJECT VALUE
$0.00 to $10,000
SCHEDULED FEE
No Fee
PROJECT VALUE
$10,001 to $15,000
SCHEDULED FEE
$50.00 for the first $10,000
plus $5.00 for each additional
thousand or fraction thereof,
to and including $15,000.
PROJECT VALUE
$15,001 to $25,000
SCHEDULED FEE
$75.00 for the first $15,000
plus $5.00 for each additional
thousand or fraction thereof,
to and including $25,000.
PROJECT VALUE
$25,001 to $50,000
SCHEDULED FEE
$125.00 for the first $25,000
plus $5.00 for each additional
thousand or fraction thereof,
to and including $50,000.
PROJECT VALUE
$50,001 to $150,000
SCHEDULED FEE
$250.00 for the first $50,000
plus $5.00 for each additional
thousand or fraction thereof,
to and including $150,000.
INSPECTION
Minimum of
4 Inspections
at $75.=$300.
$150,001 to $250,000
$750.00 for the first $150,000
plus $5.00 for each additional
thousand or fraction thereof,
to and including $250,000.
Minimum of
4 Inspections
at $75.=$300.
$250,001 to $500,000
$1,250.00 for the first $250,000
plus $3.00 for each additional
thousand or fraction thereof,
to and including $500,000.
Minimum of
4 Inspections
at $75.=$300.
$500,001 to $1,000,000
$2,000.00 for the first $500,000
plus $3.00 for each additional
thousand or fraction thereof,
to and including, $1,000,000.
Minimum of
4 Inspections
at $75.=$300.
$1,000,000 to Unlimited
$5,000 Flat Fee
Minimum of
4 Inspections
at $75.=$300.
Record Only
SECTION 3:
Project value shall be assigned as follows:
Residential:
$60/ sq. ft. for all finished / conditioned areas
Commercial:
$80/ sq. ft. for all finished / conditioned areas
SECTION 4:
Each of the provisions of this ordinance are severable; and if any provision shall be declared to be invalid, the remaining provisions shall not be
affected but shall remain in full force and effect.
SECTION 5:
All ordinances or parts of ordinances, in any manner conflicting herewith are hereby repealed.
SECTION 6:
This ordinance shall become effective ____________________, 2006.
Adopted and approved this _____ day of ____________, 2006.
_______________________________
Tom Lee, Mayor
ATTEST:
_____________________________
Kim Harris, City Clerk
SEAL
Mayor Lee presented the Council with Resolution # 2012-87 to increase salary step levels
for the City Clerk and the City Treasurer as of 01/01/12 due to the increase of job duties.
Libby Ezelle made the motion to adopt Resolution # 2012-87. Patsy Moore made the
second. Motion carried by unanimous consent of the council members by a show of hands
vote.
SHOW OF HANDS VOTE
Gene Middlebrooks
Donna Downs
Libby Ezelle
Patsy Moore
Steven Neighbors
Mayor Tom Lee
YEA
X
X
X
X
X
X
Mayor Lee declared Resolution # 2012-87 adopted.
NAY
RESOLUTION NO. 2012-87
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VALLEY GRANDE, ALABAMA that due to increase job duties, the following salary step
levels will be in effect as of 01/01/12 for the current employees, Municipal City Clerk is placed at Salary Level 3 and Municipal City Treasurer is
placed at Salary Level 2.5.
ADOPTED THIS 21st DAY OF FEBRUARY, 2012
______________________________
Tom Lee, Mayor
ATTEST:
_____________________________________
Kim Harris, City Clerk
Mayor Lee presented the council with details of Ordinance # 2012-88 that will establish
sewer rates, policies and procedures for the City of Valley Grande Sewer Collection. Libby
Ezelle made the motion to suspend the rules. Patsy Moore made the second. Motion carried
by unanimous consent of the council members by a roll call vote.
ROLL CALL VOTE
Gene Middlebrooks
Donna Downs
Libby Ezelle
Patsy Moore
Steven Neighbors
Mayor Tom Lee
YEA
X
X
X
X
X
X
NAY_______________________
Patsy Moore made a motion to adopt Ordinance # 2012-88. Donna Downs made the
second. Motion was carried by unanimous consent of the council by a show of hands vote.
SHOW OF HANDS VOTE
Gene Middlebrooks
Donna Downs
Libby Ezelle
Patsy Moore
Steven Neighbors
Mayor Tom Lee
YEA
X
X
X
X
X
X
Mayor Lee declared Ordinance # 2012-88 adopted.
NAY
Ordinance No. 2012-88
An Ordinance To Establish Sewer Rates, Policies And Procedures For The City Of Valley Grande Sewer Collections As Set Forth in The City Of
Valley Grande, Al., “VALLEY GRANDE SEWER SYSTEM
Policies, Rules & Regulations Manual”
Be It Ordained by the City of Valley Grande, Alabama, as follows:
SECTION 1. POLICIES AND PROCEDURES
1.) The “Valley Grande Sewer System – Policies, Rules & Regulations Manual” is hereby adopted and shall be the governing
document subject to amendment by the City Council of the City of Valley Grande.
SECTION 2. SCHEDULE FEES
Basic Residential Service
Basic Commercial Service
Late Charge
Connect Fee
Reconnect Fee
*Impact Fee
$25.00/ month
$50.00/ month
$5.00/ occurrence
$50.00 new customer w/existing connection
$150.00 existing customer cut off for non-payment
$2500.00 (new customer w/no prior connection.)
SECTION 3. DISCONNECTION, PENALTIES AND EFFECTIVE DATE
1.) Disconnection. any persons, firm or corporation, will be disconnected from the sewer system for non-payment and will have
to pay a penalty to have the service reconnected.
2.) Penalty. A surcharge of One Hundred fifty ($150.00) dollars is hereby imposed and added to every sewer that is cut-off for
non-payment after two consecutive billing cycles.
3.) Effective Date. This Ordinance shall be effective from, and after its adoption and publication.
Adopted this ________day of ________________ , _____________.
Adopted and approved this _____ day of ____________, 2012.
______________________________
Tom Lee, Mayor
ATTEST:
_____________________________
Kim Harris, City Clerk
SEAL
Mayors Report: Mayor Tom Lee gave the floor to Gary Smith with questions about the
storm shelter and why the council decided not to proceed with it at this time. Mayor Lee
and the Council discussed again the details of the situations that brought them to that
decision. The original disbursements of funds for the storm shelter were not what the cities
involved were actually going to receive prior to construction, therefore, they could not
build the storm shelter needed for this area, without additional funding. Also, the shelter
would not have been large enough to hold the number of people who may need the
protection and the distance to the location of the shelter would have been an unsafe
distance to drive.
Mayor Lee presented the council with two quotes to provide dumpsters for the City
Baseball Fields and Walking Trail. D&B Waste, with whom the City is already contracted,
gave Mayor Lee a proposal for additional trash receptacles. After discussion of whether to
have a dumpster or more garbage cans, Gene Middlebrooks made a motion to stay with our
current waste management to have more trash cans for the walking trail and the baseball
fields and allow D& B to pick up more frequently until after Founder’s Day. This will be
reviewed to determine if we need to go another route. Libby Ezelle made the second.
Motion carried by unanimous consent of the council members by a show of hands vote.
SHOW OF HANDS VOTE
Gene Middlebrooks
Donna Downs
Libby Ezelle
Patsy Moore
Steven Neighbors
Mayor Tom Lee
YEA
X
X
X
X
X
X
NAY
There being no further business to come before the council, a motion was made by Steve
Neighbors to adjourn. The motion was seconded by Libby Ezelle.
The motion was carried by unanimous consent of the council members.
The meeting was adjourned at 8:14 PM.
Approved: ________________________________
Tom Lee, Mayor
Attested: _______________________________
Kim Harris, City Clerk