Minutes of The Smithy Surgery PPG Meeting
26th June 2014 5.30pm @The Smithy Surgery
Attendees:
Kay Phillips; Mai Spencer; Andrew Eyre; Jeff Barlow; Pat Ralls; Mary Fitton; David Collins;
Barrie Adams; Margaret Nutall; Bernice Priest; Wendy Swann; Ray Hoerty
1. Apologies:
Mary Jessop; Gaynor Hudson; Angela Bower; Sharon Battersby; Iris Richards
Item 5 of the agenda – PPG Network proposals -was discussed at the start of the meeting. It
was presented for discussion by Tracey Turley, Public and Patient Engagement Manager for
Tameside and Glossop CCG .
Tracey had initially given a list of options to the CCG of how best to engage with the
community. From these, a ‘Network of PPG Chairs’ had been chosen as the preferred
option.
Tracey had then written a proposal of how this Network might work. The proposal had been
influenced by her involvement with the Glossopdale Cluster Group. This is a group that
meets monthly and amongst other things, raises concerns for Tracey to report to the CCG.
Tracey updates the group monthly on CCG business. It works on a “bottom up” basis of
setting its own agenda and is not directed by the CCG.
There are 27 Patient Groups in T&G, comprising 526 members and 200 virtual members.
A Network of Patient Group Chairs would be a way for Tracey to communicate easily and
efficiently with all the groups, as communicating with them separately is not feasible.
No terms of reference for the Network Group have yet been set up and Tracey hopes that
these will be developed by the group itself. However, proposals are that the PPG Chair
Network Group would also include Celia Poole, lay member of the CCG for PPE. She is keen
to be involved and would be able to report any concerns or comments from the Group
directly to the CCG. If a PPG Chair could not attend then another representative from that
patient group would attend instead. The Network Group could meet 4 times a year with a
rolling patient chair and a rolling venue. Topics would be patient led. One of its longer term
roles might be to encourage those 15 practices without PPGs to establish a patient group.
Tracey would ask the Network Group to agenda items from the CCG for discussion if the
Group considered them appropriate. There would be some financial investment from the
CCG to the Group such as providing a minute taker and reproducing and distributing
minutes.
Tracey explored the idea of having a working group to begin with before setting up the
Patient Chair Network Group.
Ray noted that given the amount of change and redesign of services that is happening at the
moment, it might be better to set up the Network Group immediately so that it can
establish its terms of reference and structure and begin addressing issues.
There was discussion about some of the changes that are happening at the moment such as
the new DES (Directed Enhanced Services – services that NHS England asks practices to take
part in and remunerates them for doing so).
 Tracey to contact Mai about further developments of this Network Group
2.
Minutes of the Last Meeting
No Corrections. Accepted
3.
Matters arising from May Meeting
PPG Logo
Pat and Geoff have sent the logo to Mary F and it is now on the Newsletter
Pat wants to make some minor alterations to the picture so that it is clearer and she will
then laminate this for the noticeboards
 David to email Mai the date of the prize giving at Hollingworth school and Mai will
continue to chase David Jones re the photo.
 Mai to send the logo and the photo to Hollingworth Primary
PPG Recruitment
There have been another approx 50 responses from the PPG Questionnaire to become a
virtual member of the PPG. Mary F sent minutes from last meeting to original virtual
members asking if anyone wanted to withdraw. No one has replied that they do
 Mary F to send out the AGM to all virtual members
Stress Talk
Kay and Mai have met, put together an outline programme for the talk and divided up the
preparation. They will meet once more in August to finalise the programme before running
the event in September or October
 Mai to devise a poster after the August meeting
Noticeboard
 The additional PPG noticeboard is “in hand”
Repeat Prescriptions
Angela had emailed to say that she had appreciated hearing other views about prescriptions
at the last meeting and hearing how repeat prescriptions were organised by the surgery.
A virtual patient had read the minutes and agreed that the Mottram pharmacy service was
not always efficient.
Dementia Public Event
 Mai will email Sharon’s report on this.
 If anyone else goes to one of the other public events Mai has circulated, then
feedback will be welcome
Intercare – donation of unwanted /unused medication and dressings
Barrie had found out all the details. There is a list of medication accepted and not accepted.
All medication has to have an expiry date at least 15 months in the future. A collection box
would be needed for collection. Barrie wondered that although this would be an ethical
thing to do, the administration might cause too many problems for the practice.
 Kay will take this to a practice meeting to make a decision on whether the practice
will register for this
4. Standing Items
Newsletter : Kay noted that Simon will write a piece on the CQC inspection and has agreed
to be interviewed for the staff profile.
 Barrie and Mary F to organise
Noticeboard: Once survey figures are reported then these can go on the noticeboard and
some of the walks material can be reorganised.
 Mary F to send Pat the survey report, some graphs and an electronic version of the
comments
PPG Cluster: No report
CCG Public Meeting: Sharon had circulated her notes from the May CCG meeting. No
comments or questions
Practice and GP update : This will be standing item on the agenda in the future. Kay and
Wendy will report on administrative and clinical developments in the CCG that might affect
the practice and on anything of import happening within the practice itself.
5. PPG Network Proposals
See above
6. Patient Survey/ PPG Survey
Andrew has collated the figures. Mary F distributed the comments.
 Mary F to report on the collated figures at the next meeting
 Mary F will contact all patients who responded to becoming virtual members of
the PPG
 Consider following up with shorter surveys focusing on areas of concern or lack of
knowledge
7. Distribution of the Newsletter
 Barrie noted that this should be displayed on the reception counter and on the
noticeboard. Pat will find a clear wallet to put copies in that patients can take.
It can be sent to all virtual PPG members
8. Forthcoming Speakers
David presented several ideas for speakers:
Care data project; Well Fit exercise; Macmillan Nursing; Willow Wood Hospice; Healthwatch
update (T&G/Derbyshire); CAMS (children’s mental health); Diabetes; When not/to go to
A&E
 It was agreed that Mick Owen from Well Fit would be invited in September
There was discussion about the Care.data project
 It was agreed that a speaker or speakers with different views should only be
invited once the Government makes it clearer how the project is going to proceed
 Mary to email speaker suggestions to everyone so that they can reply to David
with their preferred choices
9. AOB
As per item 4, Mai suggested putting practice news on the agenda as a standing item
Next Meeting: Thursday 31st July 5.30 @ The Smithy Surgery