SC-CHAP Board of Directors Minutes of Meeting Held February 12, 2015 Call to Order: The meeting of the Board was called to order by the Chair at 1:35 p.m. Present: Mary Ellen Johnson, Nick Kurutz, Rocky Archangeli, Andrea Norton, Torrie Lee, Dawn Hessell, Cherrie Benchley, Tracy Aldrich, Dan Streeter, Andrea Sneller, Leona Sullivan, Yvette Haynes, Joanie Covert and Jeremy Reinert Absent: Tom Hardt, Suprena Cook, Cameron Brady, Lesley Foxx-Sims Approval of Minutes: Consent Agenda: The minutes of the January 8, 2015 Board meeting were reviewed. MOTION WAS MADE BY LEONA SULLIVAN, SUPPORTED BY NICK KURUTZ AND CARRIED THAT THE MINUTES OF THE JANUARY 8, 2015MEETING BE APPROVED AS SUBMITTED. The Executive Summaries from the Grants, Planning & Housing Coordination Committee, Governance Committee and Continuous Quality Improvement Committee were accepted. MOTION WAS MADE BY CHERRIE BENCHLEY, SUPPORTED BY TORRIE LEE AND CARRIED THAT THE REPORTS SUBMITTED BY THE COMMITTEE CHAIRS BE ACCEPTED AS PRESENTED. Leona Sullivan stated that she would like to serve on the Grants, Planning and Housing Coordination Committee. Cherrie Benchley suggested that a representative from SVRC be contacted to assist in the planning for the housing development project being explored. Mary Ellen Johnson stated she would contact them. Board Dates and Times: A Doodle was sent to all Board members. The date and time that worked for all was the 2nd Tuesday of the month at 1:30 p.m. The Coordinator will reschedule the room on the 6th Floor of the United Way offices and a new schedule will be sent out. There will be no change to the quarterly meetings of the entire membership. Salvation Army Hotel Voucher Grant: The Coordinator stated that she had been contacted by a representative of the DHS/Salvation Army. They have a $5,000 grant they wish to award to Saginaw County to use for hotel vouchers for clients who are unable to enter shelter because they are full or for any other reason within the parameters of the grant. For clients temporarily housed in a hotel, a case manager will be notified and follow up with these clients to get them rehoused either in shelter or other accommodations based on need. Following further discussion, the Board authorized the lead agency to execute a MOU for this grant. DHS Announcement: The CoC Coordinator informed the Board that Suprena Cook would be accepting a transfer to Genesee County and would no longer hold a seat on the Board. MSHDA SPDAT Case Management Grant: Discussion regarding the opportunity for the lead agency to apply for the MSHDA Grant to support SPDAT case management occurred. The Board agreed with the need for expanded case management for those clients who score 40 or above on their full SPDAT. The lead agency will notify MSHDA of its intention to apply for this grant once a preliminary budget is received from Youth Protection Council with whom the HARA subcontracts for case management. Executive Session: Jeremy Reinert and Joanie Covert left the meeting and the Board went into Executive Session. The following discussions occurred: CoC/HMIS Coordinator Evaluation Results and CoC Budget Discussion occurred regarding the evaluations for the CoC Coordinator and the HMIS Coordinator. MOTION WAS MADE BY DAN STREETER, SUPPORTED BY NICK KURUTZ AND CARRIED TO PROVIDE THE BOARD WITH A DETAILED SUMMARY OF THE COMMENTS AS WELL AS THE EVALUATION RESULTS FROM THE EVALUATIONS COMPLETED BY THE MEMBERSHIP. The board will work on development of goals for the CoC and HMIS Coordinators. Cherrie Benchley and Mary Ellen Johnson will present the evaluation results to the CoC and HMIS Coordinator, and ask that they both develop goals for themselves. The board will use these goals for future evaluations. Discussion occurred regarding the budget that the United Way presented for the CoC Coordinator. Cherrie Benchley recommended a 5% wage increase for both the CoC Coordinator and the HMIS Coordinator. A MOTION WAS MADE BY DAN STREETER, SUPPORTED BY NICK KURUTZ AND CARRIED TO APPROVE THE BUDGET FOR THE COC COORDINATOR WITH A 5% RETROACTIVE WAGE INCREASE TO OCTOBER 1, 2014 FOR BOTH THE COC COORDINATOR AND THE HMIS COORDINATOR. Further discussion occurred. A MOTION WAS MADE BY NICK KURUTZ, SUPPORTED BY ANDREA SNELLER AND CARRIED TO REMOVE THE TWO NEW RCO HUD GRANTS (FAMILY FIRST S+C AND RAPID REHOUSING) FROM THOSE USED TO ASSESS THE AGENCY COST SHARING FOR THE COC COORDINATOR’S SALARY/EXPENSES SINCE THESE ARE NEW GRANTS THAT ARE NOT EXPECTED TO BE OPERATIONAL UNTIL JUNE OR JULY 2015. TORRIE LEE, ROCKY ARCHANGELI AND DAN STREETER ABSTAINED FROM THE VOTE. Adjournment: Respectfully submitted, Joanie Covert, Secretary The meeting was formally adjourned at 3:45 p.m.