SC-CHAP Board of Directors
Minutes of Meeting Held February 12, 2015
Call to Order:
The meeting of the Board was called to order by the Chair at 1:35 p.m.
Present:
Mary Ellen Johnson, Nick Kurutz, Rocky Archangeli, Andrea Norton, Torrie
Lee, Dawn Hessell, Cherrie Benchley, Tracy Aldrich, Dan Streeter, Andrea
Sneller, Leona Sullivan, Yvette Haynes, Joanie Covert and Jeremy Reinert
Absent: Tom Hardt, Suprena Cook, Cameron Brady, Lesley Foxx-Sims
Approval of Minutes:
Consent Agenda:
The minutes of the January 8, 2015 Board meeting were reviewed.
MOTION WAS MADE BY LEONA SULLIVAN, SUPPORTED BY NICK KURUTZ
AND CARRIED THAT THE MINUTES OF THE JANUARY 8, 2015MEETING BE
APPROVED AS SUBMITTED.
The Executive Summaries from the Grants, Planning & Housing
Coordination Committee, Governance Committee and Continuous Quality
Improvement Committee were accepted. MOTION WAS MADE BY
CHERRIE BENCHLEY, SUPPORTED BY TORRIE LEE AND CARRIED THAT THE
REPORTS SUBMITTED BY THE COMMITTEE CHAIRS BE ACCEPTED AS
PRESENTED.
Leona Sullivan stated that she would like to serve on the Grants, Planning
and Housing Coordination Committee.
Cherrie Benchley suggested that a representative from SVRC be contacted
to assist in the planning for the housing development project being
explored. Mary Ellen Johnson stated she would contact them.
Board Dates and Times:
A Doodle was sent to all Board members. The date and time that worked
for all was the 2nd Tuesday of the month at 1:30 p.m. The Coordinator will
reschedule the room on the 6th Floor of the United Way offices and a new
schedule will be sent out. There will be no change to the quarterly
meetings of the entire membership.
Salvation Army Hotel
Voucher Grant:
The Coordinator stated that she had been contacted by a representative of
the DHS/Salvation Army. They have a $5,000 grant they wish to award to
Saginaw County to use for hotel vouchers for clients who are unable to
enter shelter because they are full or for any other reason within the
parameters of the grant. For clients temporarily housed in a hotel, a case
manager will be notified and follow up with these clients to get them
rehoused either in shelter or other accommodations based on need.
Following further discussion, the Board authorized the lead agency to
execute a MOU for this grant.
DHS Announcement:
The CoC Coordinator informed the Board that Suprena Cook would be
accepting a transfer to Genesee County and would no longer hold a seat
on the Board.
MSHDA SPDAT Case
Management Grant:
Discussion regarding the opportunity for the lead agency to apply for the
MSHDA Grant to support SPDAT case management occurred. The Board
agreed with the need for expanded case management for those clients
who score 40 or above on their full SPDAT. The lead agency will notify
MSHDA of its intention to apply for this grant once a preliminary budget is
received from Youth Protection Council with whom the HARA subcontracts
for case management.
Executive Session:
Jeremy Reinert and Joanie Covert left the meeting and the Board went into
Executive Session. The following discussions occurred:
CoC/HMIS Coordinator
Evaluation Results and
CoC Budget
Discussion occurred regarding the evaluations for the CoC Coordinator and
the HMIS Coordinator. MOTION WAS MADE BY DAN STREETER,
SUPPORTED BY NICK KURUTZ AND CARRIED TO PROVIDE THE BOARD
WITH A DETAILED SUMMARY OF THE COMMENTS AS WELL AS THE
EVALUATION RESULTS FROM THE EVALUATIONS COMPLETED BY THE
MEMBERSHIP. The board will work on development of goals for the CoC
and HMIS Coordinators. Cherrie Benchley and Mary Ellen Johnson will
present the evaluation results to the CoC and HMIS Coordinator, and ask
that they both develop goals for themselves. The board will use these
goals for future evaluations.
Discussion occurred regarding the budget that the United Way presented
for the CoC Coordinator. Cherrie Benchley recommended a 5% wage
increase for both the CoC Coordinator and the HMIS Coordinator. A
MOTION WAS MADE BY DAN STREETER, SUPPORTED BY NICK KURUTZ
AND CARRIED TO APPROVE THE BUDGET FOR THE COC COORDINATOR
WITH A 5% RETROACTIVE WAGE INCREASE TO OCTOBER 1, 2014 FOR
BOTH THE COC COORDINATOR AND THE HMIS COORDINATOR. Further
discussion occurred. A MOTION WAS MADE BY NICK KURUTZ,
SUPPORTED BY ANDREA SNELLER AND CARRIED TO REMOVE THE TWO
NEW RCO HUD GRANTS (FAMILY FIRST S+C AND RAPID REHOUSING)
FROM THOSE USED TO ASSESS THE AGENCY COST SHARING FOR THE COC
COORDINATOR’S SALARY/EXPENSES SINCE THESE ARE NEW GRANTS
THAT ARE NOT EXPECTED TO BE OPERATIONAL UNTIL JUNE OR JULY
2015. TORRIE LEE, ROCKY ARCHANGELI AND DAN STREETER ABSTAINED
FROM THE VOTE.
Adjournment:
Respectfully submitted,
Joanie Covert, Secretary
The meeting was formally adjourned at 3:45 p.m.