WOMEN IN BUSINESS
Executive & Associate Membership
Application Packet 2013-2014
Indiana University
Women in Business
1309 East 10th Street • Suite 570
Email: [email protected]
www.indiana.edu/~wib
Capital Management
Table of Contents
Capital Management Director
20
Capital Management Associates
21
Fundraising
WOMEN IN BUSINESS
What is WIB?
1
Why Should I Join?
1
How Do I Apply for Membership?
2
Membership Application Overview
3
GETTING TO KNOW WIB
Our Mission
4
Organizational Structure
4
Purpose & Benefits
6
General Membership Expectations
6
Job Description & Interview Process
7
Director of Fundraising
22
Fundraising Associates
23
Corporate Sponsorship
Director of Corporate Sponsorship 24
Corporate Sponsorship Associates
25
MEMBERSHIP
Membership Overview
26
Vice President
27
Internal Relations
Director of Internal Relations
28
Internal Relations Associates
29
Personal Development
ADMINISTRATION
WIB Faculty Advisors
8
President
9
President Job Description
9
COMMUNICATIONS
Communications Overview
10
Vice President
11
Marketing
Director of Marketing
12
Marketing Associates
13
Digital Media
Director of Digital Media
14
Digital Media Associates
15
Public Relations
Public Relations Director
16
Public Relations Associate
17
Director of Personal Develop.
30
Personal Develop. Associates
31
Social Director
32
Social Associates
33
Social
Human Resources
Director of Human Resources
34
NETWORKING
Networking Overview
17
Vice President
35
36
Professional Development
Director of Professional Develop.
37
Professional Develop. Associates
38
Corporate Relations
Director of Corporate Relations
40
Corporate Relations Associates
41
Alumni Relations
FINANCE
Finance Overview
18
Vice President
19
Director of Alumni Relations
42
Alumni Relations Associates
43
Conference
Conference Director
44
Conference Associates
45
OUTREACH
Outreach Overview
46
Vice President
47
Diversity Initiatives
Director of Diversity Initiatives
48
Diversity Initiatives Associates
49
Kelley Relations
Director of Kelley Relations
50
Kelley Relations Associates
51
Philanthropy
Director of Philanthropy
52
Philanthropy Associates
53
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Indiana University
Undergraduate
Women in Business
Awarded the 2012-2013 McKaig Legacy
Student Award for best overall organization in
civic engagement, collaboration & inclusion,
and leadership & development of all
Indiana University Student Organizations
W
omen in Business members are intelligent, ambitious, and highly capable
young women pursuing undergraduate degrees at Indiana University’s
Bloomington campus. Each year, our club seeks to recognize and recruit
talented new members that share our professional values and goals.
What is WIB?
Our organization is comprised of approximately 70-80 members. Each member is a
strong student leader with specific responsibilities to the club. As a Kelley School of
Business organization, WIB has three goals throughout the academic school year:
1. Guide members through business education and the job search.
2. Teach women to fully utilize their unique skills in the business world.
3. Build female confidence and ability.
Why Should I Join?
WIB members share similar goals, values, and visions yet have unique personal
backgrounds and experiences. The club offers exclusive networking opportunities and
resources. Members discover much value and personal satisfaction in the relationships
they form and achievements they make through WIB each semester. New member
motivation tends to vary based on each individual’s stage of education and job search,
however some of the best benefits of joining WIB include:
1
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S

Gaining a Campus Connection – Joining an organization is one of the best
ways to get to know students with similar personalities, goals, and ambitions.
Many WIB members become close friends and find much academic,
professional, and personal support from our strong network of peers. WIB
helps members to fully utilize campus and Kelley resources, as well as to
become a better student leader.

Developing Professional Skills – Involvement in WIB allows students to
gain a competitive advantage in professional networking and career
development. The organization seeks to help members develop skills that are
most highly sought after by today’s top companies. Together, members work
to gain communication skills, analytical abilities, technical literacy, multitasking
talent, interpersonal abilities, leadership/management skills, multicultural
sensitivity/awareness, problem-solving skills and teamwork experiences.

Achieving Personal Growth - Above all, WIB is an organization that seeks
to help members become confident and capable business leaders. To do so,
members must learn to be in touch with their personal and professional values.
Members share business values such as honesty, a strong work ethic,
dependability, loyalty, a positive attitude, professionalism, self-confidence, selfmotivation and willingness to learn. Joining WIB is an excellent way to
embrace, enhance, and showcase your professional values.
How Do I Apply for
Membership?
This packet contains all the information
needed to apply for WIB (2012-2013)
membership. All applicants are interviewed
by an Executive Board member and
representatives from the Human Resources
Committee. Interviews occur during the fall
semester for (mainly) incoming freshmen.
The club seeks highly-motivated students as we continue to build our organization.
To be considered for membership, candidates must complete the following procedure:
1. Read this packet in its entirety.
- Understand WIB’s basic organizational structure and interview process.
- Highlight positions that match your personal skills and interests.
2. Complete the official WIB Membership Application
2
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
- Include application form, class/work schedule, and personal
statements.
3. Electronically submit application materials to
[email protected] by Friday, Sept. 6th at 6 P.M.
Membership Application Overview
In the following sections, you will have an opportunity to learn more about Women in
Business and the organization’s structure. Job descriptions for each WIB position are
listed in this packet as well important dates, application materials, and resources.
3
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Getting to Know Women in Business
“Making business connections may not be a top priority in the minds of a majority of college students, but for
members of IU's Women in Business club, networking and gaining practical experience for the corporate world
are major objectives.”
-Indiana Daily Student, September 2004
M
embers of WIB view and operate the organization as a business. Our business is profitable when
members gain a competitive edge within the business school, learn new skills, and network with
peers, faculty, community members, business professionals, and recruiters.
Our Mission
Women in Business empowers its members by providing leadership and
career development opportunities while cultivating professional relationships
and lifelong friendships.
Organizational Structure
Using the organization’s mission statement as a guide, Women in Business
leaders have carefully developed an organizational structure that (1) facilitates
an organization through which members’ needs may be directly addressed
(2) assigns a unique role and multiple responsibilities to each member and (3)
allows the organization to impact the campus and Bloomington community.
There are three types of membership roles in the Women in Business
organizational structure. Executive and director roles are filled by members
that lead committees or manage the strategic vision of the club. Associate roles are filled by members that plan
and produce new initiatives and organizational events.
Executive Leadership Roles
Executive roles require significant levels of time commitment, leadership skills, and organizational vision. You
may see from the following chart that there are three levels of executive leadership. The President leads the
organization and concentrates on strategic vision and relationship building. Vice Presidents report to the
President and manage a functional branch of WIB. WIB has five branches: Communications, Finance,
Membership, Networking, and Outreach. Together, these individuals ensure that the club runs efficiently and
continues to produce new ideas, events, and procedures.
4
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Director Leadership Roles
Each branch of WIB is made up of committees that are led by Directors that report to a Vice President. Each
director will lead a team of highly motivated, committed and professional individuals. Directors will lead their
committees on unique projects and responsibilities to further the success of the club and personal and
professional growth of its members.
Associate Leadership Roles
Each director will lead a team of highly motivated, committed and professional individuals. These teams or
committees will consist of Associate Members. Associate Members may expect less of a time commitment
than Executive Members, but will be expected to fully participate and contribute to the organization. Each
Associate Member will have unique responsibilities within their committee. Committee sizes may range from
2-5 people.
FIGURE 1.1 Women in Business (2013-2014) Executive Organizational Structure
President
Communications
VP
Finance
VP
Membership
VP
Networking
VP
Outreach
VP
Digital
Media
Director
Capital
Management
Director
Human
Resources
Directors
Alumni
Relations
Director
Diversity
Initiatives
Director
Marketing
Director
Corporate
Sponsorship
Director
Internal
Relations
Director
Conference
Director
Kelley Relations
Director
Public
Relations
Director
Fundraising
Director
Personal
Development
Director
Corporate
Relations
Director
Philanthropy
Director
Social
Director
Professional
Development
Director
5
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Purpose & Benefits
WIB’s organizational structure has been designed to provide exclusive benefits to its members. By creating
a hierarchy of leadership, the organization is able to produce larger events and begin new initiatives each
year. WIB is also able to more confidently advertise the group to corporate recruiters. Members can
expect to gain significant leadership experience throughout their time in WIB.
The interview process ensures that new members are professional, dependable, and passionate about WIB.
The process also ensures that current members remain highly qualified and motivated.
General Membership Expectations
Members of Women in Business are expected to adhere to the following guidelines:

Mandatory attendance at the following events:
o
All mass meetings every other Tuesday
o
Professional Development events
o
Conference
 Excused absences include school exams, funerals, weddings, family emergencies, the I-CORE case,
I-CORE exam weeks, an interview with a company for an internship or job, and any illness where
the member is contagious or vomiting. Excuses must be submitted by email to the Internal
Relations Director in order to avoid penalization. Each member is allowed two unexcused
absences per semester from mandatory events. These absences may not be carried over to the
next semester. After two unexcused absences during a semester, the member will be sent a warning
email from the administrative committee stating that the member cannot have any more unexcused
absences that semester. After three unexcused absences, the member will be required to have a
meeting with the President, VP of her branch, and a Human Resources committee representative.
Each case will be considered separately and based on individual circumstances.
 Academic Excellence – WIB members will be expected to maintain a minimum 3.0 GPA. In the
event that a member’s GPA should fall below a 3.0, she will be required to have a meeting with the
President and VP of her branch. She will be placed in a position of lesser responsibility and given
one semester to increase her GPA. Failure to do so may result in termination. Final determinations
will be made on an individual basis.
 Professional Atmosphere – Events involving professional speakers or recruiters will require
business casual attire and a professional attitude.
 Commitment – All members are expected to demonstrate commitment to the organization and
their assigned role. Members should fully participate in events and dedicate time each week to
fulfilling WIB responsibilities.
6
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Job Descriptions & Interview Process
It is important that current and potential members be aware and knowledgeable of all Executive and
Associate positions. Job descriptions for each position follow this section. All Executive and Associate
positions (except for President) fall under a specific functional WIB branch. The following sections
detail each branch and provide job descriptions for the positions within it.
7
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
WIB Management:
Faculty Advisors & The President
S
trong and efficient management is essential to the successful achievement of
WIB goals. To accomplish our organization’s objectives, it is important that
members work closely with experienced faculty to develop leadership skills and
gain valuable insight. Members must also select a student leader that is a highly
capable individual, contributing team member, and competent manager. Above all, the
organization’s President and Faculty Advisors must work together to build enduring
greatness through personal humility and professional will.
Faculty Advisors
Our organization works closely with the faculty of Kelley.
Women in Business is advised by three outstanding faculty
members, Dr. Carolyn Wiethoff, Dr. Joyce Byrer, and
Professor Cindy Stone.
Dr. Carolyn Wiethoff (right) teaches a variety of classes
at the graduate and undergraduate levels, including management consulting,
management skills, organizational behavior, and negotiation. Carolyn has received
a variety of teaching awards, including the 2002 “Student Choice” award from the
IU Student Body.
Dr. Joyce Byrer’s (left) teaching areas include: The Computer
in Business, Management Information Systems, Systems
Analysis and Design, Systems Implementation, and Electronic
Commerce Strategic Analysis. Joyce has advised the Women
in Business organization for a number of years and has
helped to establish WIB scholarships and many new diversity
initiatives.
Professor Cindy Stone teaches several courses in the ODT
department with an emphasis on the Computer in Business,
Technology in Business, and Systems Analysis and Design.
Cindy is the newest faculty advisor and is committed to helping
the members of Women in Business make connections with
female business leaders in the community.
8
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
WIB President
The President of WIB will oversee the management of the five WIB branches and will
actively manage the strategic direction of the organization. In addition, the President
will manage issues with substantial impact on the organization and act as a direct
liaison and spokesperson to the public.
The WIB President is elected by members of the organization. Candidates must have
significant WIB experience and a specific vision for the club.
9
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title:
President
WIB Branch: All
WIB Committee: All
Number of Positions: 1
Responsibility Level:
High
Position Overview
Oversee the five branches of the organization. Serve as a direct liaison to the public, administrators, and recruiters.
Essential Job Functions & Responsibilities







Hold weekly executive meetings with the Vice Presidents
Attend committee meetings in order to gather understanding of every aspect of the organization
Be available to aid VPs and Directors in any way, big or small
Help each committee brainstorm ideas, and have a list of potential events by the beginning of the semester
Constantly brainstorm ways to improve the organization and implement solutions
Actively communicate with all members to ensure personal and professional growth
Attend all Kelley Student Government meetings
Desired Skills & Experience






At least 2, preferably 3 years as an active member of WIB
Prior experience on the executive board
Dedication to the excellence of WIB
Professional, comfortable working with executives and administrators
Extremely organized and reliable
Excellent communication skills, both interpersonal and public speaking
Requirements



Time commitment is 10-12 hours per week
This must be the candidate’s primary extracurricular endeavor
Note: The President and VPs are expected to schedule classes that end before 7:00pm.
9
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business Communications Branch
T
he Communications Branch of WIB is responsible for clearly communicating
the goals and objectives of the organization to the public. In addition, the
branch is responsible for communicating vital information regarding WIB
responsibilities and events to members.
FIGURE 1.2 Women in Business (2012-2013)
Communications Branch Organizational Structure
Objectives
Each semester, the Communications
Branch will work to promote the
organization, foster communication
between other organizations and WIB,
facilitate internal communication and
efficiently disburse the group’s most
important information.
Branch Structure
As seen in the Figure 1.2, the
Communications Branch has one Vice
President and three committees. Each
committee will work to accomplish its
own objectives in conjunction with those
of the Communications Branch.
President
Communications VP
Marketing Director
Associates
Digital Media
Director
Associates
Public Relations
Director
Associates
10
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: VP Communications
Number of Positions: 1
WIB Branch: Communications
Responsibility Level:
WIB Committee: All Comm. Committees
High
Position Overview
The Vice President of Communications is the role within WIB that will simulate the expectations of a real Vice
President of Communications/Marketing. The VP of Communications is responsible for reporting to and meeting
weekly with the President, as well as leading and delegating tasks to the Directors of the Digital Media, Public
Relations, and Marketing committees. The position requires the VP of Communications to have technical skills to
maintain the website and newsletter distribution, as well as a creative edge to help the marketing team create a
positive and uniform image to showcase the prestige and professionalism of WIB.
Essential Job Functions & Responsibilities








Develop and monitor a system that defines the objectives of each committee and ensures that all
Communications goals are met throughout each semester
Define the goals and objectives of the organization and accurately portray the goals of our organization to the
public, Indiana University, the Kelley School of Business, and visiting companies
Promote a clear understanding of the WIB mission both inside and outside the organization
Attend weekly meetings with the President, as well as bi-weekly committee meetings with the Directors to get
reports on the status of each committee’s progress
Understand the various roles of each of the committees in order to clarify tasks and responsibilities
Communicate effectively with Directors and be willing to offer assistance or guidance if needed
Act as a liaison between the Communications Branch, other WIB members, and the outside professional world
Perform any functions related to Communications that are asked for by the President
Desired Skills & Experience



At least 2 years in WIB
Director experience
A broad knowledge of each of the following subject areas: Marketing, Web Design, and Newsletter
Production; specifically, previous experience with HTML, Adobe Dreamweaver, and/or Graphic Design
experience
Requirements


Time commitment is 7-10 hours per week
Note: The President and VPs are expected to schedule classes that end before 7:00pm
11
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Marketing Director
Number of Positions: 1
WIB Branch: Communications
Responsibility Level:
WIB Committee: Marketing
Medium
Position Overview
The Marketing Director oversees the Marketing committee and all of the materials produced to represent WIB.
Material produced is seen by our peers at Kelley, other students at IU, and also by companies that visit our
conference or other networking events. The Marketing Director reports committee progress to the VP of
Communications, and will also work with other committees in WIB to produce materials for a variety of events
and purposes. It is imperative that the Marketing Director works with members of her committee to fairly delegate
tasks and allow time to sufficiently complete marketing materials by their respective deadlines. All materials
produced must be professional, accurate representations of WIB goals.
Essential Job Functions & Responsibilities




Oversee activities of the Marketing Committee and all of its members
Delegate activities to committee members and approve all committee actions including products produced
Continue the development of a WIB brand, motto, and logo
Develop templates for promotional materials and membership memorabilia including flyers, posters, banners,
displays, business cards, gifts, folders etc.
Desired Skills & Experience




Background in marketing or a desire to learn more about the field
Knowledge of word processing and design programs including Microsoft PowerPoint/Publisher/Word,
Adobe Photoshop/InDesign, etc.
Ability to effectively delegate tasks and meet strict deadlines
Preferably a returning WIB member to ensure an accurate, complete understanding of WIB goals and
objectives
Requirements

Time commitment is 4-6 hours per week
12
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Marketing Associate
Number of Positions: 2
WIB Branch: Communications
Responsibility Level:
WIB Committee: Marketing
Medium to Low
Position Overview
The Marketing Associate is involved with the day-to-day marketing activities of WIB and will report directly to the
Marketing Director. They assist the Director in the continuous evolvement of the WIB image across campus and
other external organizations. Marketing Associates receive projects to complete for a variety of WIB
sponsored events, which include making any signs, posters, brochures, or apparel necessary to advertise the
organization. Associates are expected to complete Marketing materials in a professional and timely
manner.
Essential Job Functions & Responsibilities



Create promotional materials for use across campus including, but not limited to posters, brochures, apparel,
and advertisements
Assist in any changes to the WIB slogan or logo and update as necessary
Create membership memorabilia including shirts, folders, pens, gifts, etc.
Desired Skills & Experience



Knowledge of creative programs such as Microsoft Publisher/PowerPoint, Adobe Photoshop/Illustrator, etc.
Ability to collaborate effectively and efficiently with all members of WIB
Some artistic ability or creative talent to make marketing materials aesthetically pleasing
Requirements

Time commitment is 2-4 hours per week
13
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Digital Media Director
Number of Positions: 1
WIB Branch: Communications
Responsibility Level:
WIB Committee: Digital Media
High to Medium
Position Overview
The Digital Media director is an essential function in WIB. The primary responsibility of the Digital Media Director
is to work with the associates to develop the WIB blog, Facebook page, Twitter account, and website. The
committee is responsible for continuously keeping the organization in communication through the use of the
Internet.
Essential Job Functions & Responsibilities






Communicate with other directors of the organization to stay current with updates
Update website as needed to ensure it stays current
Daily management of the WIB Facebook page to make sure questions are answered
Develop and improve the WIB blog
Oversee and delegate tasks to each associate
Help associates create one event each semester
Desired Skills & Experience








At least 1 year in WIB
An interest or major in a technical field is appreciated
Be familiar with all other roles in WIB to network and communicate information to the correct person
Knowledge of converting files to PDF using Adobe
Must have daily access to e-mail as well as proficiency in e-mail applications
Clear, concise communication style
An interest or major in newsletter/media design related fields is expected
Must know how to work with and convert files to PDF using Adobe Reader
Requirements

Time commitment is 3-5 hours per week
14
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Digital Media Associate
Number of Positions: 3
WIB Branch: Communications
Responsibility Level:
WIB Committee: Digital Media
Medium
Position Overview
The primary responsibility of the Digital Media Associate is to work under the Digital Media Director to develop
the WIB blog, Facebook page, Twitter account, and website. Associates are responsible for continuously keeping
the organization in communication through the use of the Internet. Also, associates should continually work to
develop ways in which the communication within the club can be improved.
Essential Job Functions & Responsibilities




Update and manage WIB social media channels to keep members and outside parties informed
Network and communicate with all other members of the organization to obtain the necessary monthly
information that is relevant for all members
Compile and take photos at WIB events to share these pictures with the rest of the Communications branch
and create albums on the Facebook page
Attend a majority of WIB events to properly report about them in the blog
Desired Skills & Experience



Familiarity with all other roles in WIB to effectively network and communicate
Clear, concise communication style and interest in writing
Ability to convert files to PDF format using Adobe
Requirements

Time commitment is 2-3 hours per week
15
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Public Relations Director
Number of Positions: 1
WIB Branch: Communications
Responsibility Level:
WIB Committee: Public Relations
Medium
Position Overview
The Public Relations Director is responsible for all published communications within the club and outside the club.
The main component of this position is the creation of our newsletter that is for both our club and other
companies or recruiters to whom it is forwarded. The director is also responsible for finding ways to professionally
promote Women In Business through media on campus. The director will have to remain very involved in WIB in
order to accurately portray the organization through the write-ups. The director will oversee all associates by
delegating tasks as well as continuously encouraging new ideas to develop the committee.
Essential Job Functions & Responsibilities









Create a monthly e-newsletter that is insightful, informational, and pertinent for display on the website and
distribution to WIB members, advisors, alumni, sponsors, faculty, and administrators through e-mail (PDF
format)
Assist associates in developing topics to include in the monthly newsletter and proofread the final newsletter
prior to distribution
Delegate tasks to associates to write synopses of events and then put them together for press announcements
or for the newsletter
Partner with Corporate Sponsorship to update and maintain sponsorship packet
Work to forge professional bonds outside of Kelley through campus media (i.e., the Indiana Daily Student) and
publicize WIB events and accomplishments
Write Thank You notes to those who have helped our organization throughout the year
Communicate with other directors of the organization to stay current with updates
Choose photography to include in write-ups
Develop and maintain IU press contact list
Desired Skills & Experience



At least 1 year in WIB
Exceptional writing skills
Preference will be given to the applicant who is proficient in Adobe Photoshop, InDesign, and Illustrator
Requirements

Time commitment is 3-5 hours per week
16
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Public Relations Associate
Number of Positions: 2
WIB Branch: Communications
Responsibility Level:
WIB Committee: Public Relations
Medium
Position Overview
The primary responsibility of the Public Relations Associate is to assist the Public Relations director with the
monthly newsletter and press announcement packet. Associates are responsible for writing articles pertaining to
current WIB events and achievements in the newsletter, as well as illustrating the newsletter with pictures from
WIB events. The main focus of the Associate member will be to inform the public and companies of WIB
accomplishments as delegated by the Director.
Essential Job Functions & Responsibilities





Help develop the monthly newsletter and Corporate Sponsorship packet to give to companies
Attend WIB events frequently to accurately write up reviews for the newsletter and press announcement
packet
Finish tasks delegated by the Public Relations Director in a professional and timely manner
Effectively promote WIB through different types of media on campus
Create one event per semester for our organization
Desired Skills & Experience




A great passion for writing and/or layout design
An interest or major in the field of Public Relations is a plus
Previous experience in published works (yearbook, newspaper, etc.) is also a plus
Proficiency in Adobe Photoshop, InDesign or Illustrator is encouraged but not required
Requirements

Time commitment is 2 hours per week
17
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business Finance Branch
T
he Finance Branch of WIB will be responsible for raising and managing capital
for the organization. Additionally, the Finance Branch will manage
relationships with investors (i.e. Corporate Sponsors, University Funding, etc.).
FIGURE 1.3 Women in
Business (2012-2013) Finance Branch
Organizational Structure
President
Objectives
Each semester, the
Finance Branch will be
responsible for seeking
new sources of capital,
budgeting WIB's current
funds, financial
reporting, and capital
investments
(endowments,
scholarships, WIB
programs and
promotional material,
etc.)
Branch
Structure
As seen in the Figure
1.3, the Finance Branch
has one Vice President
and three committees.
Each committee will
work to accomplish its
own objectives in
conjunction with those
of the Finance Branch.
Finance VP
Capital
Management
Director
Associates
Fundraising
Director
Associates
Corporate
Sponsorship
Director
Associates
18
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: VP Finance
Number of Positions: 1
WIB Branch: Finance
Responsibility Level:
WIB Committee: All Finance Committees
High
Position Overview
The VP of Finance is essential to sustain the financial stability of WIB. The VP of Finance oversees the
WIB account at the Student Organization Accounts (SOA) and is responsible for all reimbursements
for the club. Furthermore, she oversees the Corporate Sponsorship, Business Ventures, and
Fundraising committees and strives to increase WIB funding each year. While a major in either
accounting or finance is not necessary, the VP of Finance must be organized and able to budget
WIB’s funds appropriately.
Essential Job Functions & Responsibilities





Act as a liaison between the Finance Branch and all other members of WIB
Assist in maximizing WIB funds through new fundraisers and sponsorships
Manage all reimbursements and deposits efficiently at the SOA office, and attend SOA training sessions
Attend all Kelley Student Government meetings as necessary with the President
Maintain a constant and accurate balance of WIB’s current budget
 Conduct bi-weekly meetings with the heads of each Finance committee to track progress and receive
updates
Desired Skills & Experience





Preferably a returning WIB executive
Excellent time management skills
Extremely organized in order to handle receipts and reimbursements
Some accounting/finance coursework completed, but major not required
Must be able to dedicate time (5 hours per week minimum) during the summer months to assist
Corporate Sponsorship
Requirements


Time commitment is 7-10 hours per week
Note: The President and VPs are expected to schedule classes that end before 7:00pm
19
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Capital Management Director
Number of Positions: 1
WIB Branch: Finance
Responsibility Level:
WIB Committee: Capital Management
High to Medium
Position Overview
The Capital Management Director is responsible for managing all of WIB’s finances. The director will work
with the Finance VP and Capital Management Associates to keep track of the budget, complete all
reimbursements, and work with other committees in the organization to establish budgets for events. She bust
maintain a good relationship with not only the Capital Management Associates, but also work with the Finance
VP as a liaison between WIB and the Kelley Staff and SAO.
Essential Job Functions & Responsibilities








Attend SAO training
Delegate responsibilities among committee members
Develop good relationships with Kelley faculty and staff
Maintain positive attitude as a committee leader
Must keep all accounts up-to-date and balanced
Met regularly with Associates to discuss finance and budgetary issues and then take steps to resolve any
problems
Complete all reimbursements in a timely manner
Maintain communication with both Execs and Advisors
Desired Skills & Experience







Organized and detail oriented
Financially literate
At least one year of experience in WIB preferred
Outstanding communication skills
Very responsible and dedicated
Time management skills
Trustworthy and keeps information in confidence
Requirements

Time commitment is 4 hours per week during fall semester, 6 hours per week during spring semester
20
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Capital Management Associate Number of Positions: 3
WIB Branch: Finance
WIB Committee: Capital Management
Responsibility Level:
Medium
Position Overview
The Capital Management Associates play an integral part in WIB’s financial stability. Each associate has her
own unique responsibilities pertaining to the committee as delegated by the Director. Associates should work
with the Finance VP and Capital Management Director to keep track of the budget, complete all
reimbursements, and work with other committees in the organization to establish budgets for events.
Essential Job Functions & Responsibilities





Attend SAO training
Develop good relationships with Kelley faculty and staff
Must keep all accounts up-to-date and balanced
Met regularly with Director to discuss finance and budgetary issues and then take steps to resolve any
problems
Complete all reimbursements in a timely manner
Desired Skills & Experience







Dedicated and responsible
Excellent organization and time management skills
Verbal communication skills
Willing to share opinions and ideas
Creative and innovative
Friendly and outgoing
Flexible
Requirements

Time commitment is 3-4 hours per week
21
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Fundraising Director
Number of Positions: 1
WIB Branch: Finance
Responsibility Level:
WIB Committee: Fundraising
High to Medium
Position Overview
The Finance Branch of WIB will be in charge of raising capital for the organization. The Fundraising
Director is the head of the Fundraising committee and works with the Fundraising Associates to
coordinate a variety of events to raise capital for various WIB endeavors. The Director strives to
create different events that spark involvement from the entire club as well other campus organizations
and the community. Creativity is a must when brainstorming new ways to bring money into the club.
Fundraising also supports the KIVA Initiative, which uses WIB funds to support business ventures in
under-privileged countries.
Essential Job Functions & Responsibilities







Oversee the Fundraising Committee
Identify fundraising needs of WIB
Delegate tasks to Associates to effectively coordinate and plan multiple business-oriented fundraising
events throughout the year
Work closely with the Marketing committee to develop materials to effectively promote the events
Stay in constant contact with committee members and the VP of Finance
Brainstorm new and creative ways to bring funds into the club
Maintain and create new contacts with local business owners to promote WIB fundraising events
Desired Skills & Experience







Personable, outgoing, and creative
Persistent, dedicated, hardworking, and self-motivated
Previous event planning or fundraising experience a plus
Desire to follow up on and create new contacts
Time management and organizational skills
Excellent verbal and written communication skills
Professional demeanor
Requirements

Time commitment is 5-7 hours per week
22
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Fundraising Associate
Number of Positions: 3
WIB Branch: Finance
Responsibility Level:
WIB Committee: Fundraising
Medium
Position Overview
The Finance Branch of WIB will be in charge of raising capital for the organization. The Fundraising
Associates will be involved in the planning of fundraising, working closely with the Fundraising
Director and fellow Associates. Examples of past events include “Dine and Donate” nights at local
restaurants, and fundraisers through Mark makeup. The Fundraising Associates will also generate
new ideas for future fundraisers so that WIB can continue to evolve in how it generates funds.
Fundraising also supports the KIVA Initiative, which uses WIB funds to support business ventures in
under-privileged countries.
Essential Job Functions & Responsibilities





Brainstorm new ways to bring revenue into the club
Help to organize and plan fundraising events
Speak with local business owners about supporting WIB fundraising events
Plan fundraising events and advertise them appropriately to the club and the campus
Work with the Marketing committee to develop ways to effectively promote WIB fundraising events
Desired Skills & Experience






Creative and innovative
Outgoing, personable, and professional
Excellent verbal and written communication skills
Responsible, organized, persistent, and self-motivated
Time management skills
Previous event planning or fundraising experience a plus
Requirements

Time commitment is 4-5 hours per week
23
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Corporate Sponsorship Director
Number of Positions: 1-2
WIB Branch: Finance
Responsibility Level:
WIB Committee: Corporate Sponsorship
High to Medium
Position Overview
The Corporate Sponsorship Director is the face of WIB to the companies and recruiters who visit or contact
WIB. The Director will work to accomplish committee objectives that include building a relationship with the
Undergraduate Career Services Office, seeking new sponsors, managing relationships with current sponsors,
and referring sponsors to committee directors for event sponsorship. The Director works closely with the VP
of Finance to establish where funds are needed and also provide transparent reporting to the club about the
amount of funds that are available.
Essential Job Functions & Responsibilities





Maintain and revise levels of sponsorship and methods for keeping in contact with sponsors
Utilize resources such as the Kelley Development Office, UCSO, and the internet to attract new sponsors
Educate current and potential sponsors about the goals and objectives of WIB and the achievements of the
organization
Keep the Networking committees informed of potential sponsors to coordinate events with
Maintain a working relationship with current sponsors
Desired Skills & Experience





Previous leadership experience within an organization or student project
Preference is given to those with at least one year of previous experience on the WIB executive board
Extremely professional
Excellent writing and communication skills
Persistent and self-motivated
Requirements

Time commitment is 6-8 hours per week
24
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Corporate Sponsorship Associate
Number of Positions: 1-2
WIB Branch: Finance
Responsibility Level:
WIB Committee: Corporate Sponsorship
Medium
Position Overview
The Corporate Sponsorship Associate works with the Director to build and maintain relationships with
corporate sponsors. Associates assist in accomplishing committee objectives that include building a relationship
with the Kelley Development Office, developing a formal sponsorship program, seeking new sponsors,
managing relationships with current sponsors, developing programs and events with sponsors, referring
sponsors to committee Directors for event sponsorship. They also utilize their personal and professional skills
to educate potential and current sponsors about the goals and current goings-on of WIB.
Essential Job Functions & Responsibilities





Aid the Director in creating an annual presentation to Kelley Development Office and to promote WIB to
current Kelley contributors
Design and implement system that allows the committee to keep in contact with sponsors
Devise methods to attract new sponsors using resources such as the Development Office, UCSO, internet
research, alumni contacts, etc.
Educate current and potential sponsors about the overall goals and objectives of WIB and the
achievements of the organization
Send updates and e-newsletter to current sponsors
Desired Skills & Experience



Excellent writing and communication skills
Personable and professional
Persistent and self-motivated
Requirements

Time commitment is 3-4 hours per week
25
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Membership Branch
T
he Membership Branch of WIB will be responsible for the recruitment,
retention and development WIB members. In addition, the branch is
responsible for fulfilling administrative needs and monitoring the
organization's strategic direction with respect to its goals and mission.
FIGURE 1.4 Women in Business (2012-2013) Membership Branch Organizational Structure
Objectives
Each semester, Membership
Branch committees will
collectively work together for the
personal and professional
development of each individual
member of the organization, with
a specific emphasis on the
personal well-being and
development of our members.
Branch Structure
The Membership Branch
develops the underlying
principles that Women in
Business is founded upon. The
branch is composed of 4
committees that will be
responsible for recruiting and
developing members, attracting
women who wish to develop
personal and professional skills,
and monitoring the organization's
strategic direction with respect to
its goals and mission.
President
Membership VP
Internal
Relations
Director
Associates
Personal
Development
Director
Associates
Social
Director
Associates
Human
Resources
Director
Associates
26
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: VP of Membership
Number of Positions: 1
WIB Branch: Membership
Responsibility Level:
WIB Committee: All Membership Committees
High
Position Overview
The VP of Membership oversees the entire Membership Branch. As VP, she must provide direction
to the four Membership committees. She is responsible for overseeing the coordination of
recruitment efforts, event planning, and internal WIB administrative duties. Additionally, the VP of
Membership must assist her directors in any way needed.
Essential Job Functions & Responsibilities






Help formulate a list of potential speakers and ideas for the internal event series, as well as for
social activities. Finalize events over a month in advance
Ensure there is a wide variety of dates and events planned by the Social and Personal
Development committees in order to maximize member attendance
Plan and help to coordinate the recruiting efforts for WIB, including the call-out meeting,
application and interview processes, etc.
Attend weekly executive meetings led by the President
Hold bi-weekly branch meetings with each Director in the branch
Work with the HR Directors to learn and develop the best ways to interview and select
candidates for WIB membership
Desired Skills & Experience









Returning WIB member, preferably with Director experience
Very organized, with high attention to detail
Excellent written and oral communication skills
Extremely prompt and reliable
Excellent manager and motivator
Outgoing and personable
Confident and professional
Extremely prompt and reliable
Positive attitude and creative ability
Requirements


Time commitment is 7-10 hours per week
Note: The President and VPs are expected to schedule classes that end before 7:00pm
27
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Internal Relations Director
Number of Positions: 1
WIB Branch: Membership
Responsibility Level:
WIB Committee: Internal Relations
Medium
Position Overview
The Internal Relations Director oversees the organization’s administrative needs, membership
engagement, and feedback processes. The Internal Relations committee is responsible for the prompt
and accurate recording of member attendance at events throughout the year. The Internal Relations
director will be in contact with the VP of Membership to ensure high levels of member attendance
and be proactive in enforcing the WIB membership policy. Internal Relations is also responsible for
developing and implementing the organization’s feedback processes. This may include, but is not
limited to, regular meetings with WIB members to gather feedback as well as a formal evaluations
process at the end of each semester. Internal Relations will work to reduce member attrition and
track member feedback about WIB policies.
The Internal Relations Director is also charged with achieving high membership engagement
throughout the year. The development of membership recognition processes as well as fun and
exciting activities at mass meetings will be crucial for the success of this committee.
Essential Job Functions & Responsibilities







Document/circulate member attendance via Access database
Coordinate with Associates to record member attendance at all events
Manage WIB email account daily
Complete room reservations for events in a timely manner
Develop organization feedback system to ensure membership satisfaction
Work with members to solve organizational issues by serving as a mediator and outside resource
Promote high engagement throughout the organization by fostering a welcoming and fun culture
Desired Skills & Experience




Very organized
Prompt and reliable
Excellent time management skills
High level of excitement and passion for WIB and membership development
Requirements

Time commitment is 2-3 hours per week
28
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Internal Relations Associate
Number of Positions: 3-4
WIB Branch: Membership
Responsibility Level:
WIB Committee: Internal Relations
Low
Position Overview
Internal Relations associates execute the organization’s administrative needs, membership
engagement, and feedback processes. The Internal Relations committee is responsible for the prompt
and accurate recording of member attendance at events throughout the year. Internal Relations is
also responsible for developing and implementing the organization’s feedback processes. This may
include, but is not limited to, regular meetings with WIB members to gather feedback as well as a
formal evaluations process at the end of each semester. Internal Relations will work to reduce
member attrition and track member feedback about WIB policies.
Internal Relations associates will also work to achieve high membership engagement throughout the
year. The development of membership recognition processes as well as fun and exciting activities at
mass meetings will be crucial for the success of this committee.
Essential Job Functions & Responsibilities







Assist Internal Relations Director
Record member attendance at all events through Access database
Manage WIB email account daily
Complete room reservations for events in a timely manner
Develop organization feedback system to ensure membership satisfaction
Work with members to solve organizational issues by serving as a mediator and outside resource
Promote high engagement throughout the organization by fostering a welcoming and fun culture
Desired Skills & Experience





Very organized
Eager to learn
Prompt and reliable
Excellent time management skills
High level of excitement and passion for WIB and membership development
Requirements

Time commitment is 2-3 hours per week
29
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Personal Development Director
Number of Positions: 1
WIB Branch: Membership
Responsibility Level:
WIB Committee: Personal Development
Medium
Position Overview
The Personal Development Director specifically is responsible for planning and hosting monthly
events exclusively for members that relate to WIB’s goals and missions. The goal of the Personal
Development Director is to guide members through events that center on developing their entire
self. These events should build female confidence and ability by providing workshops that promote
a healthy, happy well-being. Past Personal Development events have included stress management
workshops, group massages, nutrition workshops, exercise and health classes, and organizing study
tables for WIB members to participate in.
Essential Job Functions & Responsibilities









Delegate tasks to Associates as necessary
Plan and organize WIB exclusive events
Work with the VP of Membership and the Capital Management Director to secure necessary
funding for events
Brainstorm creative event ideas for members to maintain and improve personal health and
wellbeing
Conduct research to recruit professionals with expertise related to Personal Development areas
Prepare room and speaker for events (AV) before event
Introduce speakers before event
Thank speakers after events and send follow-up email
Build and maintain relationships with potential contacts and speakers
Desired Skills & Experience







Experience in planning successful events
Excellent motivator
Creative thinker
Strong written and oral communication skills
Ability to effectively delegate tasks
Ability to multi-task
Maintain and develop potential contacts for future events
Requirements
 Time commitment is 3-5 hours per week
30
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Personal Development Associate
Number of Positions: 2-3
WIB Branch: Membership
Responsibility Level:
WIB Committee: Personal Development
Low
Position Overview
The Personal Development Associate will assist the Personal Development Director in planning frequent
events that are exclusively for WIB members in relation to our goals and mission. The goal of the Personal
Development Director is to guide members through events that center on developing their entire self. These
events should build female confidence and ability by providing workshops that promote a healthy, happy wellbeing. Past Personal Development events have included stress management workshops, group massages,
nutrition workshops, exercise and health classes, and organizing study tables for WIB members to participate
in.
Essential Job Functions & Responsibilities







Assist Personal Development Director in event planning and coordination
Host events along with Personal Development Director
Provide administrative needs for Director such as setting dates and preparing for events
Research for recruiters and current personal care issues
Brainstorm events that would benefit our members
Perform tasks assigned by the Director of Personal Development in a thorough and timely manner
Examples of potential tasks include making phone calls to set up events, arriving early to set up and greet
members, and running errands such as making copies
Desired Skills & Experience






Excellent written and oral communication skills
Maintain and develop potential contacts and networking opportunities
Excellent time management skills
Some creative ability
Extremely prompt and reliable
Commitment to improving her level of participation in WIB
Requirements

Time commitment is 2-3 hours per week
31
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Social Director
Number of Positions: 1
WIB Branch: Membership
Responsibility Level:
WIB Committee: Social
Medium
Position Overview
It is the responsibility of the Social Director to plan events that incorporate both networking skills and social
skills for the members of WIB. As a small organization, it is important for members to know each other on a
personal level. The Social Director will be responsible for creating bi-monthly events that will facilitate
camaraderie in a fun and creative manner.
Essential Job Functions & Responsibilities






Create a list of potential social event ideas before the semester begins
Hold one to two social events per month
Determine ways to maximize member attendance at social events
Attend bi-weekly branch meetings hosted by the VP of Membership
Delegate tasks to Associates as necessary
Collaborate with other WIB committees to facilitate cross-functional, large-scale events once or twice per
semester
Desired Skills & Experience





Outgoing and personable
Creative when it comes to planning new social ideas
Extremely prompt and dependable
Very organized
Confident and professional
Requirements

Time commitment is 3-5 hours per week
32
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Social Associate
Number of Positions: 2
WIB Branch: Membership
Responsibility Level:
WIB Committee: Social
Low
Position Overview
The goal of the Social committee is to create a friendly atmosphere within the club, which will facilitate
successful networking among members. A Social Associate’s role is to aid the Social Director in planning and
hosting Social events.
Essential Job Functions & Responsibilities





Brainstorm creative social activities for the organization
Perform tasks assigned by the Social Director in a thorough and timely manner
Examples of potential tasks include making phone calls to set up events, arriving early to set up, and
greeting members
Make an extra effort to get to know the members of the organization
Communicate the opinions of the members to the Social Director and the VP of Membership
Desired Skills & Experience





Personable and outgoing
Extremely prompt and dependable
Organized
Confident and professional
Commitment to improving her level of participation in WIB
Requirements

Time commitment is 2-3 hours per week
33
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Human Resources Director
Number of Positions: 4
WIB Branch: Membership
Responsibility Level:
WIB Committee: Human Resources
High to Medium
Position Overview
The Directors of Human Resources serve a vital role in the maintenance and development of the organization.
The Directors serve a role similar to a human resources department in a typical business. Some of the general
responsibilities will include coordinating all activities related to membership selection (interviewing and
recruiting), developing sound organizational practices, editing and updating the Membership Packet.
Essential Job Functions & Responsibilities









Work on a four-member team to coordinate and execute the recruitment process
Review applications and conduct interviews for potential new WIB members during the fall semester
Work with the Marketing committee to develop and distribute recruitment materials
Serve as a representative of WIB during the recruitment process
Ability to express personal experience in Women in Business to engage potential new members
Develop WIB on-boarding program to successfully transition new members into the organization
Maintain and improve WIB mentoring system
Plan and host events for WIB Buddy pairs to encourage strong relationships
Facilitate connection between WIB members in Bloomington and those studying abroad
Desired Skills & Experience








Strong communication and interpersonal skills
Attention to detail
Some creative ability
Outgoing and personable
Confident and professional
Extremely prompt and reliable
Excellent time management and organizational skills
Significant passion for and experience within the Women in Business organization
Requirements

Time commitment is 2-4 hours per week, but may be significantly greater during the recruitment and
interview processes.
34
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Networking Branch
T
he Networking Branch of WIB will be responsible for building relationships
between Women in Business and the professional business world. This
includes planning and executing all corporate and professionalism events, as
well as maintaining contact with WIB alumni.
FIGURE 1.5 Women in Business (2012-2013)
Networking Branch Organizational Structure
President
Objectives
The Networking Branch of Women in
Business communicates and networks
with members of the professional
business world through building and
maintaining relationships with recruiters,
alumni and relevant speakers. Through
professional skill-building and corporate
leader partnerships, we strive to hone the
necessary skills leading to success in the
business world, and to provide women
with a foundational network for a
professional future.
Branch Structure
As seen in Figure 1.5, the Networking
Branch has one Vice President and four
committees. Each committee will work
to accomplish its own objectives in
conjunction with those of the
Networking Branch.
Networking
VP
Professional
Development
Director
Associates
Corporate
Relations
Director
Associates
Alumni
Relations
Director
Associates
Conference
Director
Associates
35
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Networking VP
WIB Branch: Networking
WIB Committee: All Networking
Number of Positions: 1
Responsibility Level:
High
Committees
Position Overview
The Networking VP oversees the members of the Networking Branch of WIB. The VP will be
responsible for monitoring, assessing, and empowering the actions of the four Networking
committees. The VP will provide sound guidance, advice and encouragement to the planning
process as ideas of the Directors and Associates are followed through. The VP may even implement
her own structure as to how to improve the objectives of the Networking Branch and convene with
fellow members. The objectives of the position include developing relationships with professionals
and business groups outside of the IU campus in order to empower members with professional
networks, business skills, and real world experience.
Essential Job Functions & Responsibilities







Oversee Directors of Networking Branch
Be up-to-date on current business topics and create ideas for events that will help to develop
WIB members professionally
Set up meetings with Directors and Associates to plan and evaluate events
Monitor and evaluate member performance
Provide an example to members of strong leadership and development skills
Attend all events and participate in entertaining and building valuable relationships with guests
Network with business professionals on behalf of WIB
Desired Skills & Experience








Excellent written and oral communication skills
Outstanding organizational and time management skills
Extremely prompt and reliable
Confident and professional
Sociable and outgoing
Ability to effectively network and develop potential contacts
Excellent manager and motivator
Creativity or ability to develop new and innovative ideas and collaborations
Requirements


Time Commitment is 7-10 hours per week
Note: The President and VPs are expected to schedule classes that end before 7:00pm
36
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Professional Development Director
Number of Positions: 1- 2
WIB Branch: Networking
Responsibility Level:
WIB Committee: Professional Development
High to Medium
Position Overview
The Professional Development Director is responsible for planning and hosting monthly events
exclusively for members that relate to WIB’s goals and missions. These events should develop our
members professionally and give them an edge over other Kelley students. The goal of the
Professional Development Director is to guide members through business education and job search
to give them the skills and tools necessary to gain employment of choice. The Professional
Development Director will also strive to educate women on non-business events to provide
members with a well-rounded education on real-world issues. Events that the Director will be
responsible include the etiquette dinner, skill-building workshops, and tutorials.
Essential Job Functions & Responsibilities











Delegate tasks to Associates as necessary
Plan WIB’s annual Etiquette Dinner
Plan annual or semi-annual mock interviews
Work with the Fundraising Director to obtain a sponsor or the funding necessary for the
Etiquette Dinner
Plan and organize WIB exclusive Professional Development events
Prepare room and speaker for events (AV) before event
Introduce speakers’ bios, experiences, etc. before events
Send professional invitations to recruiters and speakers
Thank speakers after presentations both in person and via email
Work with the Communications VP to update the website with information related to
Professional Development events
Be informed of current seminars and events offered by other professional organizations
Desired Skills & Experience





Excellent written and oral communication skills
Excellent manager and motivator
Confident and professional
Ability to effectively network and develop potential contacts
Time management and organizational skills
Requirements

Time commitment is 5-8 hours per week
37
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Professional Development Associate
Number of Positions: 2-3
WIB Branch: Networking
Responsibility Level:
WIB Committee: Professional Development
Medium
Position Overview
The Professional Development Associate assists her Director in planning monthly events that are
exclusively for WIB members in relation to our goals and mission. These events include the annual
Etiquette Dinner, skill-building workshops, and tutorials. The goal of the Professional Development
committee is to provide WIB members with a competitive advantage in business education,
employment opportunities, and career development in the business world by providing experiences
that will enhance members’ professional skills and confidence.
Essential Job Functions & Responsibilities











Attend committee meetings held by the Director
Brainstorm and Contribute meaningful and relevant ideas for the events
Perform tasks assigned by the Director diligently and in a timely manner
Provide administrative needs for Director such as setting dates and preparing for events
Examples of potential tasks include making phone calls to set up events, arriving early to set up
and greet members, and running errands such as making copies.
Introduce speakers’ bios, experiences, etc. before events
Send professional invitations to recruiters and speakers
Thank speakers after presentations both in person and via email
Work with Website Director to post links and resources related to Professional Development
events
Be informed of current seminars and events offered by professional organizations
Conduct extensive research on impressive and relevant business professionals for recruiting
speakers
Desired Skills & Experience





Excellent written and oral communication skills
Confident and professional
Ability to effectively network and develop potential contacts
Time management and organizational skills
Previous event planning experience preferred
Requirements

Time Commitment is 3 hours per week
38
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Corporate Relations Director
Number of Positions: 1
WIB Branch: Networking
Responsibility Level:
Committee: Corporate Relations
High to Medium
Position Overview
The Corporate Relations Director will work closely with Corporate Relations Associates to seek professional
organizations that are relevant to WIB members outside of the university network. The Director will also plan and
schedule as many recruiting opportunities as possible. Also, the Corporate Relations team will notify members of
relevant, local professional seminars and meetings and invite professional organizations and chapters to speak to
WIB.
Essential Job Functions & Responsibilities









Plan and organize exclusive events that provide members with networking opportunities with professionals for the
purpose of gaining internship or job insight
Responsible for creating and maintaining relationships with corporate recruiters and business professionals
Manage communication with numerous contacts while simultaneously planning multiple events
Plan a variety of events with companies and organizations that interest the members
Collaborate with other committees in WIB when applicable
Thank recruiters for presentations in person and follow up with a thank-you email
Manage Corporate Relations Associates and delegate tasks to Associates as needed
Instruct Associates on professional methods of communication with business professionals
Host committee meetings as needed
Desired Skills & Experience






Excellent communication and networking skills demonstrated through practical experience
Leadership and management abilities also demonstrated through experience
Creative and innovative ideas
Ability to research and reach out to outside professional and local organizations
Must feel comfortable communicating with business professionals on a regular basis
Must maintain a professional attitude and appearance when communicating with current or potential recruiters
Requirements

Time commitment is 5-8 hours per week
40
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Corporate Relations Associate
Number of Positions: 2-3
WIB Branch: Networking
Responsibility Level:
WIB Committee: Corporate Relations
Medium
Position Overview
The Corporate Relations Associate will work closely with the Corporate Relations Director to seek professional
organizations that are relevant to WIB members outside of the university network. The Associate will also work to
notify members of relevant, local professional seminars and meetings and invite professional organizations and
chapters to speak to WIB.
Essential Job Functions & Responsibilities








Attend committee meetings held by the Corporate Relations Director
Assist the Director in organizing WIB-exclusive seminars to network with corporate representatives
Brainstorm and contribute relevant and creative ideas for new events with companies
Be up-to-date on relevant issues that affect women in the business world
Develop and maintain relationships with professional contacts
At events, present on speakers’ bios, experience, etc.
Send professional invitations to recruits and speakers
Thank speakers for presentations both in person and via email
Desired Skills & Experience







Excellent written and oral communication skills
Confident and professional
Extremely prompt and reliable
Ability to effectively network and develop potential contacts
Previous event planning experience a plus
Creative and innovative ideas
Ability to research and reach out to outside professional and local organizations
Requirements

Time commitment is 5 hours per week
41
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Alumni Relations Director
Number of Positions: 1
WIB Branch: Networking
Responsibility Level:
WIB Committee: Alumni Relations
Medium
Position Overview
The Alumni Relations committee seeks to maintain and develop relationships with Women in Business alumni and
other Kelley School women graduates. Alumni are very beneficial to WIB members because they can offer
insightful career advice and can offer internship and job opportunities to members. The Director of the Alumni
Relations committee is in charge of creating fresh ideas to meet and connect with alumni. Past events have
included a formal alumni brunch and a newsletter informing alumni on recent events. This branch also facilitates a
mentor system between WIB alumni and current members. The Alumni Relations Director will provide WIB
members with an important network and an opportunity to connect with like-minded woman professionals.
Essential Job Functions & Responsibilities







Delegate tasks to Associates as necessary
Hold committee meetings when necessary
Plan events for WIB alumni and current WIB members to connect and build relationships
Keep alumni up-to-date on WIB and its members throughout the year
Develop new and innovative ways to network with alumni
Introduce alumni, including bios, career information, etc. at Alumni Relations events
Thank alumni for presentations and attendance both in person and with a follow-up email
Desired Skills & Experience








Preferably a returning WIB member
Excellent written and oral communication skills
Professional and confident
Ability to effectively network, including maintaining and developing relationships with alumni
Some creative ability to plan new event ideas
Self-motivated
Ability to effectively delegate tasks
Excellent time management and organizational skills
Requirements

Time Commitment is 3 hours per week
42
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Alumni Relations Associate
Number of Positions: 2
WIB Branch: Networking
Responsibility Level:
WIB Committee: Alumni Relations
Low
Position Overview
The Alumni Relations committee seeks to maintain and develop relationships with Women in Business alumni and
other Kelley School women graduates. Alumni are very beneficial to WIB members because they can offer
insightful career advice and can offer internship and job opportunities to members. Past events have included a
formal alumni brunch and a newsletter informing alumni on recent events. This branch also facilitates a mentor
system between WIB alumni and current members. The Alumni Relations Associate will assist her Director in
providing WIB members with an important network and an opportunity to connect with like-minded woman
professionals.
Essential Job Functions & Responsibilities






Attend committee meetings held by the Director
Assist the Director in creating opportunities for WIB members and alumni to network and build relationships
Keep WIB alumni informed of the goings-on of WIB and its members throughout the year
Develop new and innovative ways to network with alumni
Introduce alumni, including bios, career information, etc. at Alumni Relations events
Thank alumni for presentations and attendance both in person and with a follow-up email
Desired Skills & Experience




Excellent written and oral communication skills
Professional and confident
A desire to build upon her networking skills and develop relationships with alumni
Some creative ability to plan new event ideas
Requirements

Time Commitment is 2 hours per week
43
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Conference Director
Number of Positions: 1-2
WIB Branch: Networking
Responsibility Level:
WIB Committee: Conference
High to Medium
Position Overview
The Conference Committee seeks to maintain relationships with other WIB organizations throughout the country.
In order to do this, Conference organizes a 1-2 day conference which showcases the Kelley School of Business
while allowing Indiana’s WIB to meet the members of other WIB organizations. The Director of the Conference
committee must oversee this committee and the overall planning of the conference. The success of the conference
will rely on the Conference Director or Co-Directors.
Essential Job Functions & Responsibilities
Oversee the Associates of the Conference committee by:

Scheduling times and locations for meetings

Maintaining prompt e-mail contact with the committee with updated progress

Report progress to the VP of Networking

Lobby for funding through the Undergraduate Executive Council (UEC) and other organizations

Work with VP of Finance to allocate funding

Find sponsorship for the event from professional organizations, if necessary

Schedule and plan logistics for the day of the conference, including advance room reservations, meals, and
transportation and lodging for guests and keynote speakers

Seek out motivating key-note speakers and workshop presenters for conference

Conduct extensive research on impressive and relevant business professionals for recruiting speakers
Desired Skills & Experience








Previous leadership and event planning experience
Preferably a returning WIB member
Excellent writing skills in order to communicate with speakers for the event
Extremely organized and detail-oriented
Ability to maintain and build relationships with WIB organizations from other universities
Ability to research and find excellent and applicable speakers, venues, and other needed conference resources
Ability to delegate tasks to others within the committee
Professional presence when speaking to others about the conference
Requirements

Time commitment is 5 hours per week
44
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Conference Associate
Number of Positions: 2- 3
WIB Branch: Networking
Responsibility Level:
WIB Committee: Conference
Medium
Position Overview
The Conference committee seeks to maintain relationships with other WIB organizations throughout the country.
In order to do this, Conference organizes a 1-2 day conference which showcases the Kelley School of Business
while allowing Indiana’s WIB to meet the members of other WIB organizations. The primary responsibility of the
Conference Associate is to assist the Conference Director in organizing this conference.
Essential Job Functions & Responsibilities










Assume responsibilities as assigned by the Director of Conference
Brainstorm and contribute relevant and creative ideas relating to Conference
Seek out and communicate with motivational and relevant speakers
Work with Corporate Sponsorship to establish sponsors and funding
Work with marketing to advertise for Conference
Assist the Director in making presentations for funding
Maintain and build relationships with other WIB organizations from other universities
Collaborate with the Marketing Committee to promote the conference
Attend committee meetings setup by the Director of Conference
Keeps in constant e-mail communication with the Director to report progress
Desired Skills & Experience



Previous event planning experience is preferred (i.e. high school prom)
Excellent trouble-shooting skills (i.e. if food is not delivered on time to the conference)
Creativity in order to make the conference enjoyable for others
Requirements

Time commitment is 3 hours per week
45
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Outreach Branch
T
he Outreach Branch of WIB will focus on the management and development of
WIB’s relationships with the IU community and beyond. The branch will seek to
create and foster meaningful networking and humanitarian opportunities for WIB
members, other campus organizations, and the community.
FIGURE 1.6 Women in Business (2012-2013) Outreach Branch
Organizational Structure
Objectives
Each semester, Outreach Branch committees will
work together to develop and continually
strengthen unique networking opportunities for
women and diverse populations pursuing, or
thinking about pursuing, a career in business.
Additionally, the Outreach Branch will strive to
create and continue to develop meaningful
philanthropic contributions within the surrounding
community.
Branch Structure
The Outreach Branch recognizes and develops
unique networking and humanitarian opportunities
for women and minority groups in the IU campus
and surrounding community. The branch is
composed of 3 committees that will be responsible
for understanding the diversity challenges facing the
business world, developing meaningful relationships
within the campus and local communities, and
maintaining meaningful philanthropic contributions
to the Bloomington community.
President
Outreach VP
Diversity
Initiatives
Director
Associates
Kelley
Relations
Director
Associates
Philanthropy
Director
Associates
46
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: VP Outreach
Number of Positions: 1
WIB Branch: Outreach
Responsibility Level:
WIB Committee: All Outreach Committees
High
Position Overview
The VP of Outreach oversees the entire Outreach Branch. It is her responsibility to understand the
functions and objectives of the Diversity, Kelley Relations and Philanthropy committees.
Additionally, she must strive to understand the local communities and their unique opportunities, as
well as, provide assistance and direction to her Directors in order to foster and continually develop
these community relationships.
Essential Job Functions & Responsibilities






Have a list of potential speakers and ideas for potential Outreach seminars, speakers, etc.; finalize
events over a month in advance
Attend weekly executive meetings led by the President
Hold bi-weekly branch meetings with the Directors
Work to understand the various campus and local organizations and how they relate to women’s
and diversity initiatives
Constantly seek out new opportunities for WIB to be involved on campus and in the community
Help to build and encourage the local WIB network
Desired Skills & Experience







Preferably a returning executive
Personable and professional
Ability to effectively network and build upon those networks
Excellent communication skills, both writing and speaking
Extremely prompt and reliable
Excellent time management skills
Able to effectively delegate and juggle many tasks at once
Requirements


Time commitment is 7-10 hours per week
Note: The President and VPs are expected to schedule classes that end before 7:00pm
47
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Diversity Initiatives Director
Number of Positions: 1
WIB Branch: Outreach
Responsibility Level:
WIB Committee: Diversity
High to Medium
Position Overview
The Diversity Committee within the Outreach Branch is responsible for engaging WIB members in
the discussion of diversity. The Director of Diversity Initiatives is responsible for creating
partnerships between WIB and other diversity-rich populations in the business school, the IU
Community, and beyond. Each month, the Diversity Director will work to engage WIB members in
one of the many facets of diversity. The Diversity Director may choose to do an activity at a massmeeting or plan/collaborate on a program that focuses on that month’s facet of diversity.
Essential Job Functions & Responsibilities





Delegate tasks to Associates as necessary
Hold committee meetings when necessary
Strive to understand the diversity issues facing the Kelley school and the business world, and
develop ways to address and discuss them
Work with the staff and the faculty of the Kelley School to increase diversity
Collaborate with campus cultural centers and organizations that also value diversity
Desired Skills & Experience








Self-motivator
Ability to effectively delegate tasks and coordinate among committee members
A desire to learn more about and offer solutions to the diversity issues facing the professional
world
Passionate about diversity
Personable and comfortable facilitating discussions surrounding diversity topics
Confident and professional
Effective communicator
Excellent listener
Requirements

Time commitment is 3-5 hours per week
48
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Diversity Initiatives Associate
WIB Branch: Outreach
WIB Committee: Diversity
Number of Positions: 2-3
Responsibility Level:
Low
Position Overview
The Diversity Initiatives Associate assists her Director in creating partnerships between WIB and
other diversity-rich populations in the business school, the IU Community, and beyond. Each
month, the Diversity Associate will assist her Director to engage WIB members in one of the many
facets of diversity. The Diversity Associate will assist her Director with an activity at a mass-meeting
or plan/collaborate on a program that focuses on that month’s facet of diversity.
Essential Job Functions & Responsibilities




Attend committee meetings when necessary
Strive to understand the diversity issues facing the Kelley school and the business world, and
develop ways to address them
Work with the staff and the faculty of the Kelley School to increase diversity
Collaborate with campus cultural centers and organizations that also value diversity
Desired Skills & Experience






A desire to learn more about and offer solutions to the diversity issues facing the professional
world
Passionate about diversity
Confident and professional
Personable and comfortable facilitating discussions surrounding diversity topics
Effective communicator
Excellent Listener
Requirements

Time commitment is 2-3 hours per week
49
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Kelley Relations Director
Number of Positions: 1
WIB Branch: Outreach
Responsibility Level:
WIB Committee: Kelley Relations
Medium
Position Overview
The Kelley Relations Committee within the Outreach branch is responsible for building and
nurturing relationships between WIB and the Kelley Community. The Kelley Relations Director
works with other Kelley organizations to develop events designed to increase collaboration between
organizations.
Essential Job Functions & Responsibilities







Build and nurture relationships between WIB and the Kelley community
Establish and maintain these connections to provide discussion opportunities about various
topics amongst WIB and other Kelley organizations
Work directly with members of these various clubs to explore the topics that organizations will
want to collaborate with
Share any information that is discussed with members of other organizations with the members
of WIB.
Facilitate discussions between other organizations and WIB.
Unite organizations amongst Kelley through motivating and common thought discussion, shared
events, joint meetings, etc.
Conduct research to recruit members of various Kelley organizations to collaborate with WIB
Desired Skills & Experience









Excellent written and oral communication skills
Excellent manager and motivator
Extremely prompt and reliable
Ability to effectively network and develop relationships with potential contacts
Self-motivated and goal-oriented
Ability to multi-task and problem-solve under pressure
Excellent organization and time management skills
A desire to increase WIB’s involvement on campus
Confident and professional
Requirements

Time Commitment is 5-8 hours per week
50
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Kelley Relations Associate
Number of Positions: 2-3
WIB Branch: Outreach
Responsibility Level:
WIB Committee: Kelley Relations
Low
Position Overview
The Kelley Relations Committee within the Outreach branch is responsible for building and
nurturing relationships between WIB and the Kelley Community. The Kelley Relations Associates
work with other Kelley organizations to develop events designed to increase collaboration between
organizations. They are responsible to making connections across campus and leveraging their
personal network to promote unity and community amongst Kelley organizations.
Essential Job Functions & Responsibilities







Build and nurture relationships between WIB and the Kelley community
Establish and maintain these connections to provide discussion opportunities about various
topics amongst WIB and other Kelley organizations
Work directly with members of these various clubs to explore the topics that organizations will
want to collaborate with
Share any information that is discussed with members of other organizations with the members
of WIB.
Facilitate discussions between other organizations and WIB.
Unite organizations amongst Kelley through motivating and common thought discussion, shared
events, joint meetings, etc.
Conduct research to recruit members of various Kelley organizations to collaborate with WIB
Desired Skills & Experience







Excellent written and oral communication skills
Extremely prompt and reliable
Ability to effectively network and develop relationships with potential contacts
A desire to improve her ability to network and build relationships with peers and professionals
A desire to increase WIB’s involvement on campus
Ability to multi-task and problem-solve under pressure
Confident and professional
Requirements

Time Commitment is 3-5 hours per week
51
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Philanthropy Director
# of Positions Available: 1-2
WIB Branch: Outreach
Responsibility Level:
WIB Committee: Philanthropy
Medium
Position Overview
The Philanthropy committee within the Outreach Branch is responsible for providing support of
charitable organizations within the Bloomington community. The Philanthropy Director will be
responsible for planning, organizing, and leading monthly, mass-meeting activities that educate
regarding an important philanthropic concern. During the course of the school year, the
Philanthropy Director will plan or participate in two keystone projects that support WIB’s chosen
philanthropic focus.
Essential Job Functions & Responsibilities









Manage and oversee Philanthropy Associates
Delegate tasks to Associates as necessary
Hold committee meetings as necessary
Research and select charitable organizations to work with that will best fit WIB’s members and
other resources
Communicate with chosen charitable organizations to understand their needs
Creatively design and plan one keystone project per semester
Lead the keystone project event and schedule volunteer shifts for the chosen organization
Follow-up each event with thank-you notes
Maintain a network and record of charitable organizations that need aid
Desired Skills & Experience





Creative and able to design a new project each semester
Organized, prompt, and reliable
Excellent motivator
Responsible enough to maintain money and/or supplies for charitable events
Maintain a network and record of non-profit organizations to continue community service into
future years
Requirements

Time commitment is 2-4 hours per week
52
I N D I A N A
U N I V E R S I T Y
W O M E N
I N
B U S I N E S S
Women in Business
Job Description
Job Title: Philanthropy Associate
Number of Positions: 2-3
WIB Branch: Outreach
Responsibility Level:
WIB Committee: Philanthropy
Low
Position Overview
The Philanthropy committee of WIB seeks to aid worthy organizations within the Bloomington area
in order to gain a strong network within the local community and on campus and provide WIB
members with opportunities to give back. The Philanthropy Associate assists the Director in
organizing monthly, mass-meeting activities and one keystone project per semester.
Essential Job Functions & Responsibilities






Complete tasks delegated by the Philanthropy Director
Attend committee meetings
Aid in the planning of community service events
Build and maintain relations with charitable organizations of choice
Work with marketing and/or human resources to encourage attendance
Maintain and improve structure of chosen event for coming years
Desired Skills & Experience




Strong written and oral communication skills
Organization and management
Ability to work with others in the committee
Basic financial skills
Requirements

Time commitment is 2 hours per week
53
Download

Women in Business - Indiana University