Date – Monday 9th February 2015
Holly Park School – Finance Committee Meeting
Those Present- Vicky Hobart (Chair), Andrew Ballam-Davies, Ann Pelham (Headteacher), Maria Michael, Brian Salinger,
In Attendance – Janis Hassan (School Business Manager)
AGENDA ITEMS
KEY DISCUSSION POINTS
ACTION (who? /timescale?)
1. Apologies for absence
Fiona Quinton, Fiona V, Jo Goga, Dean, Liz
Pearson
n/a
2. Minutes of last meeting
Minutes read - no follow ups
n/a
3. Matters arising
No matters arising
n/a
4. School Budget SI &
The SBM present the meeting with the current
position of expenditure vs budget (BVAC) and
explained variances. As the school approaches the
end of the financial year there will be an estimated
£67,000 in the contingency reserve.
A governor asked about how this had arisen. This
has arisen through additional income and
underspending on staffing in the year
Budget setting meeting to be held in early March
at the NLBP
5. Forecast
Also recent disputed pay award to non-teaching staff
was discussed at length. JH to check into repayment
terms and report back
n/a
6. School Meal Accounting SI
The SBM reported that there were a few medium
sized debtors but the management of collections
was well under control and running very well
7. Special Fund SI
The Headteacher had made a request to the Trustees
for a £5,000 grant for EY playground and this had been
approved
8. Private Funds SI
All showing positive balances and all within reasonable
limits
9. Pupil Premium Money
This has been allocated according to the ratified
budget for 2014/15.
It was noted that the total amount of PPG received
was £158,279
The focus of PPG spending 2014/15is
• To enable small group interventions, a proportion of
the salaries of six Level 3 Teaching Assistants were
supported by PPG funding. (£65,000)
• The Navigator and Astronaut programme for
identified pupils from Y1-6 including the lead teachers’
salaries for those sessions and additional resources
(£31,382)
• New books to continue the new Reading Challenge
in KS2 to increase the range and amount of books that
children are reading. Books to ensure that The Power
of Reading is spread across the school. Books to
supplement our supply for emergent and developing
readers. Books to increase our range of guided reading
book sets.(£2,000)
• Saturday Tuition for 2 hours in Maths and English for
identified KS2 pupils £21,600
• One to One reading support twice a week by
ABD to arrange audit of funds
Beanstalk reading for identified pupils £2,700
• Training and resources in a specialist reading scheme
linked to phonics – Project X Code for identified pupils
in Y2, 3 and 4. £2,184
• The introduction of Ocean Maths across the school
for Y2,3 and 5 £2,038.
• 50% payment towards trips and visits for Pupil
premium pupils £10,000
• Development of Outdoor areas for KS1 £21,375.
Details of where PPG is applied is shown on our
website
A governor asked for clarification about the spending
of PP grant on an outdoor area for KS1
Governors discussed their own accountability and to
be able to prove the school is getting results. It was
noted that some of the grant may carry forward into
the next year
10. Capital expenditure
11. Breakfast Club
A list of projects in order of priority to be done over
the summer holidays will be ready for budget setting
in March
List of jobs from Premises to HT
The Head and Deputy Head brought to the meeting
that the Breakfast Club was proving very successful
and would need another member of staff. The prices
for breakfast club have been held for three years but it
was decided to phase in a two-fold increase. The first
increase would take place after half term and increase
the rate to flat £2.00 per child per day. In addition, the
sibling discount would be discontinued. The effect on
numbers would be looked at and volunteers from
existing staff looking for extra hours would be used to
n/a
fill the staffing gap.
A governor asked about when the next increase would
be and should we make this a regular review
A second increase of, probably, 30p, would take effect
from September 2015. This will be agreed at the next
Finance committee meeting
12. Eye Tests & Vaccinations
Agreed that all first aiders would be able to avail
themselves of the facility of a hepatitis B injection. All
office staff/SMT using computers regularly for long
periods of a working day would be able to use the eye
test facility
Governors discussed how often this would be
13. SFVS
This was discussed. Most points needed had been met.
Other similar schools for benchmarking would be
looked at.
14. Policies to be ratified
a) Charging Policy - Nirsery
b) Financial Management
Both policies discussed and minor amendments to be
made, then ready for full GB meeting
15. Item(s) to carry forward to main
Governing Body meeting
Above 2 policies / Change in Breakfast Club charging
16. Any other business
Nursery charging was discussed
A governor suggested that it would be best to make an
increase for September in line with the academic year
so that parents could plan ahead for this.
It was agreed to a 5% increase top take effect from
September 2015. This would be agreed at next
n/a
meeting and shared with parents at the meeting for
new parents in the summer term
Janis Hassan informed governors that because of the
change of banks for Barnet schools. New cards would
need to be issued. Cards would be issued to the same
people as before and we would be bound by the same
rules.
There being no other business, the meeting was
closed at 7.10pm