VACES Board Meeting: 25 February 2012
Present: Lennie Echterling, Rene Staton, Michelle Ghoston, Jeanne Booth (President), Mandy Perryman, Thom Field (Treasurer), Gerard Lawson,
Curt Gleeson, Linda Grubba, Anita Neuer Colburn, Sherry Todd, Pam Brott, Deeba Kuhmar
Item
Welcome and
Introductions
Goals and
Objectives as per
VACES Action
Plan
Treasurer’s Report
Board Vacancies
and
Executive Office
Descriptions
By-laws
Website
VACES Grants
2012
Discussion
New VACES Treasurer, Thom Field, and student representatives Deeba Kuhmar and
Emily Goodman Scott were welcomed to the Board.
Jeanne Booth, VACES President, reviewed the VACES Action Plan for 2011 – 2012
and correlation of the plan to the items on the meeting agenda.
Thom Field, VACES Treasurer, reported on the division’s fiscal
status.
Jeanne reported on the current vacancies on the Board. The need to generate
descriptions of the executive roles and to amend the By-laws to include those was
discussed.
Action
NA
NA
Balance to be updated once
conference fees and expenses have been resolved.
Jeanne will contact all current Board members
and ask them to create and submit a description of
their role for discussion and approval at the
November 2012 Board meeting.
The By-laws posted on the website are not the most recently adopted. Gerard has the
The By-laws as amended in 2008 will be posted
By-laws as amended in 2008, and will forward them to Jeanne.
on the website as soon as the mechanism for
website update is in place.
Lennie Echterling reported on the original website design and maintenance, and on his
Jeanne will contact Hannah with appropriate
communications with Hannah Bayne, the new VACES webmaster. Pam Brott reported information and ask her to be in touch with VCA
that VCA has just hired a new webmaster. VACES will work in conjunction with VCA on this initiative.
to coordinate website redesign and update. The Board agreed to allow Hannah Bayne,
VACES webmaster, up to $750.00 for professional assistance with site if needed.
The current grant structure was discussed. The Board determined the following
Jeanne will coordinate the revision of grant
structure for the awarding of grants in 2012:
application documents to reflect these changes.
Anita Neuer Colburn volunteered to serve as
 A total of 4 grants @ 300.00 each will be awarded: 2 in the area of best
Grant Coordinator; Jeanne will work with her to
practices and/or evidence-based practice and 2 for research
facilitate the upcoming awards process
 Grant applications will be amended to require recipients to present their work
Rene Staton and Mandy Perryman will serve as
via one of the following modalities: 1) presentation at VACES 2013
readers
Conference, 2) poster at the VACES 2013 Conference, 3) paper submitted for
Application announcements: March 19
publication and/or disseminated to VACES membership, 4) power point for
Submission deadline: April 15
dissemination to VACES membership
Award announcements: April 25
 Funds will be disseminated at the time the award is made
 Board structure will be amended to include a Grant Coordinator
 Counseling faculty will be sought to serve as blind readers for the award
selection
Item
VACES at VCA
Conference 2012
Discussion
Pam reported on the plans for the VCA 2012 Conference. The development of a set of
workshops to be presented on Saturday was discussed.
The VACES Board will hold its next meeting at the conference: Date and time TBA
VACES at VSCA
Conference 2013
VACES Graduate
Conference 2013
The possibility of conducting a VACES workshop specific to supervision in school
counseling at the VSCA 2013 conference was discussed.
Members were asked to consider the issue of allowing students attending on-line
programs from outside of Virginia to present at the conference.
Possible locations for the 2013 conference were discussed.
Officers and Board
The importance of Board continuity was discussed. The immediate need exists to fill
current vacancies; Board officers can and should play an active role in recruiting an
appropriate candidate to fill their office
Action
Pam will develop and disseminate plans for
Saturday sessions and VACS will consider
workshop sponsorship at that time;
The date and time of the VACES November 2012
Board meeting will be determined as per the
schedule designated by the conference planners.
Discussion will continue at the November
VACES Board meeting
Discussion on a policy for on-line programs
outside of VA will be placed on the agenda for the
November Board meeting
The following individuals will investigate the
possibility of hosting the 2013 VACES
conference as follows:
Thom Field: JMU
Deeba Kuhmar: Marymount
Jeanne will ask Mark Rehfuss to assist with this at
ODU
Jeanne will send an announcement to the VACES
membership seeking volunteers to fill the current
vacancies
Current office holders are encouraged to identify
an individual willing to take on their office
beginning 1 July 2013, and bring that person as a
guest to the February 2013 VACES Board
meeting.