Melon Mania Constitution
Article I: Name
The name of this organization shall be Melon Mania.
Article II: Purpose
Section One: Purpose & Relationship to Iowa State University
“Melon Mania” is a student organized festival created to raise funds and awareness of Establish & Grow, a
program developed by Iowa State Students and Faculty to support the Nutritional Education Center that
addresses issues of malnutrition and poverty for women and children of the rural Kamuli District of
Uganda.
Section Two: Compliance with Applicable Laws
Melon Mania abides by all established Iowa State University policies as well as applicable City of Ames,
State of Iowa, and Federal Laws. Melon Mania Executives agree to annually complete President’s Training,
Treasurer’s Training and Advisor Training as required. Iowa State University and Melon Mania do not
discriminate on the basis of race, ethnicity, sex, pregnancy, color, religion, national origin, physical or
mental disability, age, marital status, sexual orientation, gender identity, genetic information or status as a
U.S Veteran.
Article III: Membership
Section One: Eligibility
Membership shall be open to all registered students in good standing at Iowa State University.
Section Two: Voting
Each member shall get one vote.
Section Three: Establishing Voting and Membership Status
Voting status and membership for the purposes of a quorum shall not begin until a majority vote of the
current membership recognizes the new member.
Section Four: Termination of Membership
Membership shall be terminated at the time of any resignation. A member graduating or withdrawing from
Iowa State University shall constitute resignation. Membership may be terminated through an affirmative
two-thirds vote. Notice of a motion to remove a member shall be presented at a meeting at least 48 hours
prior to the vote.
Article IV: Officers
Section One.
(a) Have a minimum cumulative grade point average (GPA) as stated below and meet that minimum GPA
in the semester immediately prior to the election/appointment, the semester of election/appointment and
semesters during the term of office. For undergraduate, graduate, and professional students, the minimum
GPA is 2.00. In order for this provision to be met, at least six hours (half-time credits) must have been
taken for the semester under consideration.
(b) Be in good standing with the university and enrolled: at least half time (six or more credit hours), if an
undergraduate student (unless fewer credits are required to graduate in the spring and fall semesters) during
the term of office, and at least half time (four or more credits), if a graduate level student (unless fewer
credits are required in the final stages of their degree as defined by the Continuous Registration
Requirement) during their term of office.
(c) Be ineligible to hold an office should the student fail to maintain the requirements as prescribed in (a)
and (b)."
Section Two.
The Executive Board shall be comprised of Executive Director. The other positions may be fulfilled by
executive members as deemed necessary by the selection committee:
1. Director
2. Assistant Director/Risk Management
3. VP of Communication
4. VP of Finance
5. VP of Production
6. VP of Team Cultivation
7. Fundraising
8. Logistics
9. Public Relations
10. Entertainment
11. Sponsorship
12. Education and Mission
13. Events
14. Faculty Advisors
Section Three.
The Executive Board will be selected by the following process:
1. The application for Executive Director will be available the third week of November. These applications
shall be due no later than two (2) weeks following when they are handed out.
2. The Executive Director shall be chosen through an application/interview process which will be
conducted by the Melon Mania faculty advisor, and by Executive Board members from the previous year
who are not applying to serve on the Executive Board for the following year.
3. The newly selected Executive Director, will then accept applications for a two (2) week period for the
remaining Executive Board positions.
4. The remaining Executive Board vacancies will be filled in the same manner as described above. The
newly selected Executive Director will participate in this selection process.
Section Four.
In the event of a vacancy in the Executive Board, the vacancy shall be filled in the following manner:
1. The position of Executive Director will be filled within the immediate two (2) weeks following the
vacancy by an application/interview as outlined in Section C.
2. All other vacancies on the Executive Board will be filled within the immediate two (2) weeks following
the vacancy by an application/interview process which will be conducted by the Executive Director, and
faculty advisors.
3. The Executive Director and faculty advisors reserve the right to appoint a replacement for Treasurer
from current Executive Board members without an application and interview.
Section Five.
Should a member of the Executive Board not fulfill his/her assigned duties in a prompt, competent manner
or fails to meet the required guidelines, the following procedures will be enacted:
1. The Executive Director may be relieved of his/her duties by a two-thirds (2/3) majority vote of the
Executive Board.
2. All other members of the Executive Board may be relieved of their duties at the discretion of the
Executive Director, and faculty advisors.
3. Any Executive Board member who has been relieved of his/her duties may submit a written appeal to
the Melon Mania faculty advisor within two (2) days following the notification of his/her dismissal. The
Melon Mania faculty advisors will call a meeting of the Executive Board within one (1) week of the appeal
submission. A two-thirds (2/3) majority vote of the Executive Board will either deny or sustain the appeal.
Section Three: Officer Positions and Duties
(1) Director:
 Preside over all meetings of the organization
 Act as a representative for faculty advisers
 Complete President’s Training annually
 Serve as chief executive of the organization
(2) Treasurer shall:
 Attend all Executive Board meetings.
 Manage all monetary issues associated with Melon Mania including but not limited to the budget,
vouchers, reimbursements, in-kind donations and counting and depositing all money earned during
our various fundraising efforts.
 Prepare a detailed budget to allow for the option of going through GSB regular/special allocations.
 Overseas the use of Melon Mania funds.
 Maintain a complete and up-to-date file which should include the following:
o Current copy of individual budget.
o Any other correspondence and records pertaining to this position
 Carry out duties as delegated by the Executive Director.
(3) Assistant Director/Risk Management Officer shall:
 Recommend risk management policies or procedures to Melon Mania
 Submit documentation to ISU’s Risk Management Office
 Ensure that risk management procedures are implemented at all of Melon Mania’s events
 Work Closely with the Director
(4) Entertainment shall:
 Attend all Executive Board meetings.
 Be responsible for coordinating the Entertainment Committee and overseeing its planning and
execution of all entertainment, prizes, incentives and music for all Melon Mania related events.
 Maintain a complete and up-to-date file which should include the following:
o Records and minutes of all Entertainment Committee meetings.
o All monthly reports given to Executive Director.
o Current copy of individual budget.
o All contracts and correspondence with any entertainment groups.
o Any other correspondence or records pertaining to this position.
 Perform any such duties as may be assigned or that pertain to this position.
(5) Fundraising shall:
 Attend all Executive Board meetings.
 Be responsible for developing and executing a fundraising strategy.
 Be responsible for coordinating the fundraising committee and overseeing its planning and
execution of all other fundraising events for the program and the participants.
 Maintain a complete and up-to-date file which should include the following:
o Records and minutes of all Fundraising Committee meetings.
o All monthly reports given to Executive Director.
o Current copy of individual budget.
o Records of how many letters were sent out by whom.
o All contracts and correspondence with any sponsors.
o Any other correspondence or records pertaining to this position.
 Perform any such duties as may be assigned or that pertain to this office.
(6) Logistics shall:
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Attend all Executive Board meetings.
Be responsible for planning and securing the location for all Melon Mania events.
Be responsible for arranging all necessary logistics at the event site, including, but not limited to,
technology, power, tables, chairs, sound, etc.
Be responsible for coordinating the On-Location committee.
Maintain a complete and up-to-date file which should include the following:
o Records and minutes of all On-Location Committee meetings.
o All monthly reports given to Executive Director.
o Current copy of individual budget.
o All contracts and correspondence pertinent to securing the location of the event.
o Any other correspondence or records pertaining to this position.
Perform any such duties as may be assigned or that pertain to this office.
(7) Team Cultivation shall:
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Attend all Executive Board meetings.
Assist in motivating the participants and educating them about Melon Mania and Establish and
Grow.
Maintain a complete and up-to-date file which should include the following:
o Records and minutes of all Advocacy Committee meetings.
o All monthly reports given to Executive Director.
o Current copy of individual budget.
o Any literature or information useful in the education of the participants.
o Any other correspondence or records pertaining to this position
Perform any such duties as may be assigned or that pertain to this office.
(8) Public Relations shall:
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Attend all Executive Board meetings.
Be responsible for developing and implementing a campus and community public relations
campaign.
Be responsible for campus and community publicity of the program which shall include, but not
be limited to, maintaining a web site, designing and distributing brochures and other handouts,
establishing a relationship with the campus and community media, decorating the bulletin board,
developing and utilizing a theme, and providing creative publicity support to the entire Executive
Board.
Maintain a complete and up-to-date file which should include the following:
o Records and minutes of all Public Relations Committee meetings.
o All monthly reports given to Executive Director.
o Current copy of individual budget.
o Copies of any correspondence, reports, contracts or records pertaining to this position.
Perform any such duties as may be assigned or that pertain to this office.
(9) The Sponsorship Chairperson shall:
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Attend all Executive Board meetings.
Be responsible for coordinating the Sponsorship Committee.
Keep records of past donors and amounts given.
Share corporate proposals with businesses on a regular basis and encourage them to become a
corporate sponsor of Melon Mania
Be responsible for keeping advisors, Director and the rest of the executive team informed of the
corporate donor program.
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Maintain a complete and up-to-date file which should include the following:
o Records and minutes of all Sponsorship Committee meetings.
o All monthly reports given to Executive Director.
o Current copy of individual budget.
o Copy of businesses visited and the outcome of the visit.
o Any other correspondence and records pertaining to this position.
Perform any such duties as may be assigned or that pertain to this office.
(10) The membership, through a majority vote, may create other officer positions for the efficient operation
of the organization for no more than one year.
Article V: Adviser
Section One: Selection
The Adviser shall be chosen by the Melon Mania executive board. A majority vote shall be needed for this
approval. One or more graduate adviser(s) may be selected under this same process.
Section Two: Term
The term of the Adviser shall be ongoing until the resignation or removal of the Adviser. There will be an
annual meeting between the Director and the adviser to discuss the continuity of the adviser.
Section Three: Responsibilities
The Adviser shall:
Give guidance to the members on the operations of the group such as risk management, fiscal
matters, University policies, and any other topics as necessary.
Authorize and sign all expenditures of the organization.
Be available to members of the organization for questions.
Keep matters confidential if requested by a member.
Section Four: Removal
The Adviser may be removed under the same procedures outlined in the officer removal section.
Section Five: Replacement
In the case of a vacancy of the adviser position, the other adviser and the rest of Melon Mania executive
team will appoint an individual to fill the vacancy. The appointment must occur within six (6) weeks of the
position becoming vacant. The appointed Adviser will be immediately seated following an affirmative
majority vote of Melon Mania members present.
Article VI: Finances
Section One: Finance
All monies belonging to this organization shall be deposited and disbursed through a bank account
established for this organization at the Campus Organizations Accounting Office and/or approved
institution/office (must receive authorization via Campus Organizations Accounting Office). All funds
must be deposited within 48 hours after collection. The Adviser to this organization must approve and sign
each expenditure before payment.
Article VII: Meetings
Section One: Quorum
Quorum to conduct votes, including election of officers, requires a majority of members to be present.
Section Two: Meetings
 Executive Board meetings shall be held in the following manner:
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Meetings will be held once a week.
The time, date, and location of each meeting will be determined by the Executive Board
at each preceding meetings.
Executive Board members must be excused by the Executive Co- Directors for any absences.
Committee meetings will be held in the following manner:
o Once the committee is formed, meetings will be held at a frequency determined at the
discretion of the chairperson.
o The time, date, and location of each meeting will be determined by the committee at the
preceding meeting.
In order for both Executive Board meetings and committee meetings to be deemed official, a
majority of the members plus one (1) must be present This number will denote a quorum.
The Parliamentary authority for all meetings will be Robert’s Rules of Order.
There shall be no absentee ballots cast by members of any committee.
Article VIII: Dissolution
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Should the dissolution of Melon Mania Occur, any remaining funds will go directly to Establish &
Grow.
Article IX: Amendments
Amendments to this Constitution shall require an affirmative two-thirds vote for approval. If amended, the
updated version of the Constitution shall be forwarded to the Student Activities Center within 10 days of
the amendment.
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Melon Mania Constitution Article I: Name The name of this