Cohesion Policy 2007 – 2013
Operational Programme I
Investing in Competitiveness for a Better Quality of Life
European Regional Development Fund
Application Form
Title of the Project:
(max 10 words)
Name of Applicant
Organisation:
[For office use only - Ref No.20/2014]
Operational Programme I – EU Cohesion Policy 2007-2013
Investing in Competitiveness for a Better Quality of Life
Part-financed by the European Union
European Regional Development Fund (ERDF)
Investing in your future
Executive Summary
Project Title (not more than 10 words)
The Applicant – Name of Organisation
Non-Technical Short Summary of the Project/Project Phase
In the box below, give a short description of the Project to be used for the Structural Funds
Database including the addresses of the sites of the proposed interventions.
Project Time Frame
Start date: Quarter ___ of 20_____
Closure date: Quarter____ of 20____
Budget
Total eligible cost:
€ ________________________
Total non-eligible costs:
€ ________________________
Total project costs1:
€ ________________________
Grant Requested2:
€ ________________________
1
2
The summation of eligible and non-eligible costs
The Grant Requested is the Public Eligible Amount made up of the EU Share (85%) and the National Share (15%).
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Table of Contents
Executive Summary ............................................................................................... i
Section 1 – Information on the Applicant .............................................................. 1
1.1 Organisation’s Details ................................................................................. 1
1.2 Type of Organisation ................................................................................... 1
1.3 Legal Status ................................................................................................ 2
1.4 VAT Status .................................................................................................. 2
1.5 Involvement of any Other Local Organisation.............................................. 3
1.6 Institutional Framework ............................................................................... 4
1.7 Experience in EU Funded Projects .............................................................. 4
1.8 Coordinating Body/Line Ministry .................................................................. 5
Section 2 – State Aid ............................................................................................ 6
Section 3 – Added value ....................................................................................... 7
Section 4 – Operational Programme ..................................................................... 8
4.1 Priority Axis ................................................................................................. 8
4.2 Operational Objectives ................................................................................ 8
4.3 Focus Area of Intervention .......................................................................... 8
4.4 Links with the Priority Axis, Operational Objective/s and Focus Area
selected ............................................................................................................. 9
Section 5 – Project Details .................................................................................. 10
5.1 Project Title ............................................................................................... 10
5.2 Nomenclature of Units for Territorial Statistics (NUTS Code) .................... 10
5.3 Project Intervention Code .......................................................................... 10
5.4 Technical Description of the Investment .................................................... 12
5.5 Project Objectives ..................................................................................... 13
5.6 Background and justification...................................................................... 14
5.7 Results ...................................................................................................... 15
5.8 Activities .................................................................................................... 16
5.9 Project Time Frame ................................................................................... 16
5.10 Target groups .......................................................................................... 16
5.11 Other Related Activities ........................................................................... 17
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Section 6 –Performance Indicators ..................................................................... 18
6.1 Output and Result Indicators ..................................................................... 18
6.2 Verification of Output/Result Indicators ..................................................... 18
6.3 Impact indicators ....................................................................................... 19
6.4 Verification of Impact Indicators ................................................................ 20
6.5 Other Indicators ......................................................................................... 20
6.6 Other Targets ............................................................................................ 20
Section 7 – National Priorities ............................................................................. 21
Section 8 – Links to the Community Strategic Guidelines and the National
Reform Programme ............................................................................................ 22
8.1 Community Strategic Guidelines ............................................................... 22
8.2 National Reform Programme ..................................................................... 23
Section 9 – Horizontal Priorities .......................................................................... 24
9.1 Equal opportunities .................................................................................... 24
9.2 Sustainable Development ......................................................................... 24
Section 10 – Financial Details ............................................................................. 25
10.1 Estimated Budget Breakdown ................................................................ 25
10.2 Revenue generation (all figures must be quoted in EUR) ....................... 25
10.3 Other Community financing sources ....................................................... 27
Section 11 – Contracting and Implementation .................................................... 29
11.1 Public Procurement Table ....................................................................... 29
11.2 Employment Contracts ............................................................................ 29
11.3 Current Level of Implementation of Project ............................................. 29
11.4 Implementation schedule......................................................................... 30
11.5 Contracting and Disbursement Schedule ................................................ 31
Section 12 - Planning and Environmental Permits .............................................. 32
Section 13 – Publicity.......................................................................................... 34
Section 14 – Readiness ...................................................................................... 36
Section 15 – Sustainability of the project ............................................................ 37
Section 16 – Data Protection .............................................................................. 37
Section 17 – Conditionality and risks .................................................................. 38
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Section 18 – Additional Information .................................................................... 39
Section 19 – Declaration ..................................................................................... 40
Section 20 - Checklist of Attachments ................................................................ 41
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Section 1 – Information on the Applicant
1.1 Organisation’s Details
Name of Organisation
Name of Head of
Organisation (if applicable)
Postal Address
Post Code
Project Leader
Position within organisation
Phone number
Fax number
Email address
VAT number (if any)
Contact Person3
Position within organisation
Phone number
Fax number
Email address
1.2 Type of Organisation
Choose from the list below:
-
3
Government Ministry or Department
Government Entity
Cannot be the same as Project Leader
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1.3 Legal Status
Choose from the list below:
-
Public organization
-
Public equivalent body
In case of a public equivalent body kindly provide the equivalent Legal Act by which the entity is
constituted.
1.4 VAT Status
1.4.1 Does the organisation have any sales on which VAT is charged or any zero rated sales
(exempt with credit)?
Yes
No
If No, the organisation does not have a right to recoup VAT from the VAT Department.
If Yes, please provide a short description of the Sales on which VAT is charged:
1.4.2 Please identify whether the project is:
Yes

either related to the sales on which VAT is charged

or sales which are zero rated (exempt with credit)
No
Partial
If Yes to either option, the organization cannot charge VAT to the project but can recoup VAT
from the VAT Department.
If No to both options, the organization can charge VAT as a cost to the project but does not
recoup VAT from the VAT Department.
If Partial to either option, the organization cannot charge VAT to the project but can recoup
VAT from the VAT Department.
.
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1.5 Involvement of any Other Local Organisation
Will any organization other than the applicant be involved in the implementation of the project? –
Yes
No
If yes, fill in the details below:
Name of Organisation
Contact person
Position within organisation
Phone number
Fax number
Email address
Legal status
-
Public organisation
-
Public equivalent
-
Other (please specify) _______________________
In the box below, (1) describe the role of the Partners in the project, (2) indicate whether the
partner/s will be receiving any ERDF funds (if this is the case, the exact amount and a brief
description of the activities to be carried out by the partner/s should be provided); and (3) the
exact amount being financed by the partner/s, and the source of co-financing (e.g. own funds,
bank loan, guarantees, etc.)
NB: If other partners are involved please replicate this section for each of the partners.
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1.6 Institutional Framework
In the box below, clearly describe the institutional framework within which the project will have to
operate. Also please indicate who/which unit will be responsible to carry out the different roles
(procurement, payments, financial control, etc).
Furthermore, kindly provide details of the tasks to be assigned to the project manager/
administrator and/or other service provider/s to be contracted (e.g. Engineer) (if one is to be
contemplated for the project) and the source of funds to be used. Applicants must also describe
the measures of control they intend to adopt in order to verify the performance of external project
management (given that responsibility remains in the hands of the Beneficiary).
Please provide Project Organisational Framework
1.7 Experience in EU Funded Projects
In the table below identify and summarise any experience in EU funded projects.
Name of
Programme
4
Details of
awarding
body
Name of
Project
Reference
Number
Funds
Received
(€)
Year of
Award
Status of
Project4
State if project is ongoing or complete
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1.8 Coordinating Body/Line Ministry
Ministry
Director5
Phone number
Fax number
Email address
EU Fund Manager/ EU Officers
(and/or equivalent position)
Phone number
Fax number
Email address
5
Programme Implementation, if applicable
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Section 2 – State Aid
The Applicant should ideally include the State Aid Monitoring Board (SAMB) position on the project
with the Application Form. If this is not the case, the Applicant must submit the State Aid position
from SAMB within one month of the closing date of the call.
2.1
Does the project involve State Aid?6
Yes
No
2.2
Have discussions with the State Aid Monitoring Board (SAMB) been held?
Yes
No
2.3
In the box below, please outline the outcome of the discussions held with SAMB
and any reference to correspondence with SAMB:
2.4 If you have answered ‘No’ to both questions 2.1 and 2.2, please explain how the
Applicant reached the conclusions that the project does not involve State Aid.
6
If the project has State Aid considerations, State Aid rules will apply.
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Section 3 – Added value
3.1 Will the project take place without ERDF support?
3.2 Will the project fund more activities, better or earlier provision?
- more activities
- better provision
- earlier provision
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Section 4 – Operational Programme
The Project must contribute towards the following Priority Axis. Please specify.
4.1 Priority Axis
Priority Axis 2 – Promoting Sustainable Tourism
4.2 Operational Objectives
The Project must contribute towards the operational objective within the Priority Axis indicated
hereunder.
P.A. 2 – Promoting Sustainable Tourism





To support the upgrading of the tourism product, particularly its cultural assets
To promote the Maltese Islands as a prime and diverse tourist destination
beyond sun and sea niche segments
4.3 Focus Area of Intervention
Project must fit under the Focus Area indicated hereunder.
P.A. 2 – Promoting Sustainable Tourism

Product Development

Niche Market Development
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4.4 Links with the Priority Axis, Operational Objective/s and Focus Area selected
In the box below, give a brief description of how the Project fits within the Priority Axis, its overall
objective, and operational objective and focus area of intervention indicated under sections 4.2
and 4.3.
4.4.1 Will the project contribute to Gozo’s socio-economic development?
Yes
No
If yes, briefly explain how the Project Activities will contribute to Gozo’s socio-economic
development and which actions will be taken in this respect. This information must be supported
by statistical data and research on Gozo and Malta.
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Section 5 – Project Details
5.1 Project Title7
maximum of 10 words
5.2 Nomenclature of Units for Territorial Statistics (NUTS Code)
Malta
Gozo
5.3 Project Intervention Code
5.3.1. Code by Priority Theme
Please identify the code by Priority Theme that is most relevant for the proposed project.
The code by priority theme chosen should reflect project expenditure.
If a project is relevant to more than one intervention code, provide a percentage allocation of the
project cost towards each intervention code selected.
Categorisation of Intervention by Priority Theme
Code
Priority Theme
Research and
Technological
Development (RTD),
innovation and
Entrepreneurship
1
2
3
4
5
6
7
8
9
Information Society
13
15
7
RTD activities in research centres
RTD infrastructure (incl. physical plant, instrumentation and high
speed computer networks linking research centres) and centres
for competence in a specific technology
Technology transfer and improvement of cooperation networks
between small businesses (SMEs), between these and other
businesses
and
universities,
post-secondary
education
establishments of all kinds, regional authorities, research centres
and scientific and technological poles (scientific and technological
parks, technopolis, etc.)
Assistance to RTD, particularly in SMEs (incl. access to RTD
services in research centres)
Advanced support services for firms and groups of firms
Assistance to SMEs for the promotion of environmentally-friendly
products and production processes (introduction of effective
environment managing system, adoption and use of pollution
prevention technologies, integration of clean technologies into firm
production)
Investment in firms directly linked to research and innovation
(innovative technologies, establishment of new firms by
universities, existing R&TD centres and firms, etc.)
Other investments in firms
Other measures to stimulate R&I and entrepreneurship in SMEs
Services and applications for the citizen (e-health, e-government,
e-learning, e-inclusion, etc.)
Other measures for improving access to and efficient use of ICT
by SMEs
Insert project phase (if applicable)
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Transport
21
22
23
24
26
28
30
Motorways (TEN-T)
National Roads
Regional/local roads
Cycle Tracks
Multimodal transport
Intelligent transport systems
Ports (TEN-T)
Energy
39
40
43
Renewable energy: wind
Renewable energy: solar
Energy efficiency, co-generation, energy management
Environmental
Protection and Risk
Prevention
44
45
46
50
53
54
Management of household and industrial waste
Management and distribution of water (drinking water)
Water Treatment (waste water)
Rehabilitation of industrial sites and contaminated land
Risk prevention (including the drafting and implementation of
plans and measures to prevent and manage natural and
technological risks)
Other measures to preserve the environment and prevent risks
Tourism
55
56
57
Promotion of natural assets
Protection and development of natural heritage
Other assistance to improve tourist services
Culture
58
59
60
Protection and preservation of cultural heritage
Development of cultural infrastructure
Other assistance to improve cultural services
Urban and Rural
Regeneration
61
Integrated projects for urban and rural regeneration
Investment in Social
Infrastructure
75
76
77
78
79
Education infrastructure
Health infrastructure
Childcare infrastructure
Housing infrastructure
Other social infrastructure
Strengthening
Institutional Capacity at
National, Regional and
Local Level
81
Mechanisms for improving good policy and programme design,
monitoring and evaluation at national, regional and local level,
capacity-building in the delivery of policies and programmes
Technical Assistance
85
86
Preparation, implementation, monitoring and inspection
Evaluation and studies; information and communication
In the box below, provide a clarification as to which part of the project relates to the relevant
intervention code and also how the percentage allocation of each intervention code selected has
been calculated.
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5.3.2. Code by Economic Activity
The project must contribute towards the Economic Activity
Code
03
04
05
06
08
09
10
11
12
Economic Activity
13
14
15
17
18
19
20
21
22
Manufacture of food products and beverages
Manufacture of textiles and textile products
Manufacture of transport equipment
Unspecified manufacturing industries
Electricity, gas, steam and hot water supply
Collection, purification and distribution of water
Post and telecommunications
Transport
Construction
Wholesale and retail trade
Hotels and restaurants
Financial intermediation
Public administration
Education
Human health activities
Social work, community, social and personal services
Activities linked to the environment
Other unspecified services
In the box below, provide a clarification as to which part of the project will contribute to the
relevant intervention code and also how the percentage allocation of the intervention code has
been calculated.
5.4 Technical Description of the Investment
Full address where the proposed intervention will take place:
Describe the proposed infrastructure and the work for which assistance is being proposed
specifying its main characteristics and components8.
8
This description should be a concise and comprehensive description of the actual project, neither its goals and
objectives, nor the reason for implementing the project. The latter are catered for in other sections of the application.
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5.4.1 Project Phases
Where the project is a phase of an overall project, provide a description of the proposed stages of
implementation (explaining whether they are technically and financially independent & where
possible, please provide a Gantt chart).
5.5 Project Objectives
In the box below, state clearly what the Project is intended to achieve. Indicate the extent to
which the country will be endowed through the acquisition of the infrastructure covered by this
application; indicate the foreseeable contribution of the project to the strategy/plan objectives.
Specify potential bottlenecks or other problems to be resolved.
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5.6 Background and justification
Within each of the sub-sections below, provide information relating to the project being proposed:
A. Problem Identification
B. Demand Analysis
C. Gap Analysis
D. Options Analysis
E. Baseline ( Research and Quantitative Assessment):
F. Selection of Option
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5.7 Results
In the box below, state clearly the direct benefits that will be achieved by the end of the project.
This section should not list outputs (what the project will buy) but the results expected to be
achieved on the ground following the procurement of the outputs. Results are to be expressed in
bullet format and quantified with baselines.
NB: Results are binding and contribute to the selection of the project. If they are not met, there
may be the case for full or partial recovery of funds.
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5.8 Activities
In the box below, give a breakdown and description of the activities/work packages to be carried
out and the means to achieve them. Any activities carried out in Gozo are to be listed under the
relevant heading. If the activity incurs a cost to the project, provide the estimated amount.
Activities carried out in Malta
Activities carried out in Gozo
5.9 Project Time Frame
In the box below please indicate the expected start and closure quarter of the Project, as
reflected in table 11.4. The start date is considered to be the launch of the first tender
Start Date: Quarter___ of 20__
Closure Date: Quarter ___ of 20__
5.10 Target groups
In the box below, state clearly who the expected target groups are (e.g. visitors to the upgraded
area) and the direct benefit of the project for the target groups
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5.11 Other Related Activities
Identify and summarise any related activities being undertaken and/or that have already been
undertaken by the applicant organisation and/or other parties in connection or in support of the
same project or policy. Please also identify which funds have been utilised for related activities.
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Section 6 –Performance Indicators
6.1 Output and Result Indicators
Applicants are to identify the output and result indicators towards which the project will contribute.
The table below provides the indicators relevant to the Priority Axis open under this call.
Applicants can select more than one indicator for the project under the same Priority Axis and
must provide the quantification for each indicator.
Type of
Indicators
Indicator
Target
Target
Target
Malta
Gozo
Total
Target
Target
Target
Malta
Gozo
Total
No. of assisted tourism and cultural projects (core
indicator)
Surface area of rampant elevation plan restored (m 2)
OUTPUT
No. of marketing measures to penetrate/develop
new/established niche markets
No. of projects implemented by enterprises
Indicators
% overall increase in the number of paying visitors at
upgraded sites
RESULT
% of total tourists visiting upgraded cultural sites
% average increase in tourist departures for the
established niche segments
No. of enterprises adopting new
products and
processes
In the box below, please provide an explanation of how the proposed targets for ‘outputs’ and
‘results’ have been calculated.
6.2 Verification of Output/Result Indicators
In the box below, please provide an explanation on how the data for the indicators will be
collected / monitored and how it will be verified. Please also include whether this or similar data is
already available (indicating whether it is available for free or at a cost including the amount if
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data needs to be procured). If data is unavailable, please indicate how Applicant intends to
generate the required data and how this will be financed.
6.3 Impact indicators
From the following options, please tick towards which impact indicator/s the project shall
contribute.

% increase in R&D expenditure as a percentage of GDP
__

% increase of earnings from tourism

% increase of manufactured export earnings

No. of direct jobs created (core indicator)
__
__
__

Environmental attractiveness indicator (based on a weighted average of
variables)

Transport attractiveness indicator (based on a weighted average of variables)

Quality of Life (based on a weighted average of variables)

CO2 equivalent emissions
__
__
__
__
Note: Refer to the components making up the indicators above in section 4.8 of OPI
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In the box below, please provide an explanation of how the proposed target/s for the ‘impact
indicator/s’ has been calculated.
6.4 Verification of Impact Indicators
In the box below, please provide an explanation on how the data for the indicators will be
collected / monitored and how it will be verified. Please also include whether this or similar data is
already available (indicating whether it is available for free or at a cost, including the amount). If
data is unavailable, please indicate how Applicant intends to generate the required data and how
this will be financed.
6.5 Other Indicators
Please identify other indicators of the Programme that will be achieved by this project by referring
to Operational Programme I, Table 4.9, page 153, available on: http://eufunds.gov.mt
In the box below, please provide an explanation of how the proposed targets have been
calculated.
NB: Indicators are binding and contribute to the selection of the project. If they are not
met, there may be the case for full or partial recovery of funds.
6.6 Other Targets
Please identify other targets that will be achieved by this project.
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Section 7 – National Priorities
In the box below, please indicate whether the Project will be contributing towards National
Priorities for Malta. It is important for the Applicant to refer to documents such as Pre-Budget
documents and budget speeches as well as sectoral strategies. When referring to a document,
please provide direct citation (title, year, chapter and page numbers).
A. Pre – Budget and Budget Documents
B. Sectoral Strategies
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Section 8 – Links to the Community Strategic Guidelines and the National
Reform Programme
Article 9 (5) of Regulation (EC) No 1083/2006 states that “Operations financed by the Funds shall
comply with the provisions of the Treaty and of acts adopted under it.”
8.1 Community Strategic Guidelines9
Please indicate the Community Strategic Guidelines towards which the project will contribute.
Please select from the following (Applicants may choose more than one):
1. Making Europe and its regions more attractive places to invest and
work

Expand and improve transport infrastructures

Strengthen the synergies between environmental protection and growth

Address Europe’s intensive use of traditional energy sources
2. Improving knowledge and innovation for growth

Increase and improve investment in RTD

Facilitate innovation and promote entrepreneurship

Promote the information society for all

Improve access to finance
3. More and better jobs

Attract and retain more people in employment and modernise social
protection systems
Improve adaptability of workers and enterprises and the flexibility of the
labour markets


Increase investment in human capital through better education and skills


Administrative Capacity


Help maintain a healthy labour force


9

CSGs: http://ec.europa.eu/regional_policy/sources/docoffic/2007/osc/050706osc_en.pdf
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In the box below, please indicate how the Project will contribute towards the CSGs selected.
8.2 National Reform Programme10
Please indicate towards which of the NRP Strategic Themes the project will contribute.
Please select from the following (Applicants may choose more than one):

Target 1 – Employment

Target 2 - R&D

Target 3 - Energy

Target 4 – Education

Target 5 – Poverty
In the box below, please indicate how the Project will contribute towards the NRP Strategic
Themes selected. When referring to a document, please provide direct citation (title, year, chapter
and page numbers).
10
Malta’s NRP Under the Europe 2020 Strategy (April 2011) : http://ec.europa.eu/europe2020/pdf/nrp/nrp_malta_en.pdf
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Section 9 – Horizontal Priorities
9.1 Equal opportunities
Projects should make a positive contribution to equality for all. Outline how equal opportunities
have been integrated into the Project’s design and implementation. Please mention any specific
components and explain how the applicant will ensure that equal opportunity will be integrated in
the project. The Applicant should not limit the effort to the legal obligations.
9.2 Sustainable Development
How will the project sustain feasible development in terms of:
9.2.1. Project addressing sustainable development
Describe how the project has been structured to ensure that sustainable development will be
mainstreamed throughout the project’s aims and operation. This should go further than just a
statement of intent and be backed by a solid implementation plan towards the attainment of the
sustainable development dimensions and a system in place to monitor the results.
9.2.2 Project Impact on Carbon Neutrality
Describe how the project positively addresses Carbon Neutrality and environmental resource
efficiency, through inter alia, effective use of water, energy, raw materials; minimization and
management of waste, production of green products and services, other measures to ensure that
infrastructural developments are in line with adaptation strategies and plans with regard to the
possible effects of climate change.
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Section 10 – Financial Details
10.1 Estimated Budget Breakdown 11
Use the excel sheet provided, launched together with this Application Form and Guidance
Notes on the PPCD website
10.1.1 Please provide further details with regard to Budget Breakdown (section 10.1) in the box hereunder.
Please indicate below what percentage of the above budget will be allocated to the Gozo commitment and explain the methodology used to
calculate this percentage.
10.2 Revenue generation (all figures must be quoted in EUR)
10.2.1 Is the project expected to generate revenue? Yes
No
If yes, please specify how revenue will be generated:
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
Charges to Users

Entrance fees

Rent

Feed in Tariff/ Cost Savings

Other ________________________
Indicate the revenue estimated amount below:
If Yes, please fill in the following sections (in €):
Discounted
values (€)
Undiscounted
values (€)
Total investment cost
of which eligible cost (EC)
Discounted investment cost (DIC)
Discounted net revenue (DNR)12
Determine the EU Grant in the box below (Please refer to the relevant section of the Guidance Notes)
12
Revenue + Residual value – Operating Costs
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10.2.2 Financial Feasibility study/ Cost-Benefit Analysis
In the box below indicate whether the project needs a Financial Feasibility study or a Cost Benefit Analysis.
10.3 Other Community financing sources
10.3.1 Has an application been made for assistance from any other Community source (including ERDF, ESF, Cohesion Fund, TEN-T Budget,
EAFRD, EFF, LIFE+…) for this project, any part thereof or for any earlier phase of this project (including feasibility and preparatory phases)?
Yes
No
If yes, please give details (financial instrument concerned, reference number/s, dates, amounts requested, amounts granted, etc.):
10.3.2 Is this project complementary to any project already financed or to be financed by the ERDF, ESF, Cohesion Fund, TEN-T Budget, other
source of Community finance?
Yes
No
If yes, give details (provide precise details, reference number/s, dates, amounts requested, amounts granted, etc.):
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10.3.3 Has an Application been made for loan or equity support from EIB / EIF or any other banks or financial institutions for this project?
Yes
No
If yes, please give details (financial instrument concerned, reference number/s, dates, amounts requested, amounts granted, etc.):
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Section 11 – Contracting and Implementation
11.1 Public Procurement Table
State the expected number of tenders and total value of each tender in €. VAT should be quoted separately.
Use the excel sheet provided together with this Application Form and Guidance Notes on
the PPCD website
11.2 Employment Contracts
State the expected calls for employment costs and its total value for each call in €. Social Security contributions should be quoted separately.
Use the excel sheet provided together with this Application Form and Guidance Notes on
the PPCD website
11.3 Current Level of Implementation of Project
In the box below, please indicate whether any work has been carried out so far on the project or parts of it (apart from the submission of the
proposal). Please also specify the status of this work and indicate whether any further preparation/implementation work will continue regardless of
the grant decision or whether further progress is dependent on the outcome of the Grant Decision.
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11.4 Implementation schedule
In the table below, indicate the stage of the tender per quarter. Please use the following acronyms:
D = Design13
V= Tender being vetted by DoC
20….
Year
Quarters
P = Tender Published
1st
2nd
3rd
E = Evaluation
20….
4th
1st
2nd
3rd
I = Implementation
C = Closure
20…
4th
1st
2nd
3rd
20….
4th
1st
2nd
3rd
4th
Tender/Call 1
(please specify)
Tender/Call 2
(please specify)
Tender/Call 3
(please specify)
Tender/Call 4
(please specify)
Note: The Public Contracts Regulations 2005 (and any subsequent amendments) should be consulted in order to establish realistic timeframes.
Applicants should consult the expected end date of the evaluation process (of the specific focus area) as stated under section 3.4 of the Guidance
Notes if the schedule or any part of it is dependent on a positive decision of the ERDF grant.
13
Design refers to whole period prior to the launch of the Tender on the market
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11.5 Contracting and Disbursement Schedule 14
(a)
If the tender(s) has/have been advertised, please indicate:
i.
Advertisement number
_____________________
ii.
Date (please supply a copy of the advert)
_____________________
(b)
If no, please provide reasons and details of the tendering arrangements anticipated.
Use the excel sheet provided launched together with this Application Form and Guidance Notes on the PPCD website
NB: Applicant must include all contracts (works/supply/services as well as employment contracts). The total in this section must tally
with the total in Section 10, excluding contingency
14
Financial Progress will be assessed against the commitment undertaken by the Beneficiary when the project application is originally submitted to the Managing Authority. Should
Malta incur any deduction to it falling short of its N+3 commitments, the project will be assessed accordingly and necessary corrections will be applied to the project budget.
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Section 12 - Planning and Environmental Permits
12.1 Do any of the activities or purchases envisaged within the project require a planning or
an environmental permit?
Yes
No
If YES, please specify below:
If Yes, has MEPA already been contacted at this stage?
Yes
No
If Yes, what was the outcome of discussions with MEPA? Please also indicate reference to any
official correspondence with MEPA, including permit numbers.
If you have answered ‘No’ to both questions, please indicate how the Applicant reached its
conclusion that no components of the project require MEPA approval.
12.2 Application of Council Directive 85/337/EEC on Environmental Impact Assessment
(EIA)15
Does the project or parts thereof require an EIA?
Yes
No
If no, please provide MEPA confirmation:
15
On the assessment of the effects of certain public & private projects on the environment
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If yes, please provide details of current status (ToRs published, public consultation, etc.) and
expected date for conclusion of the EIA process.
12.3 Application of the Strategic Environment Assessment Directive 2001/42/EC (SEADirective)
Does the project result from a plan or programme falling within the scope of the SEA Directive?
12.4 Assessment of effects on NATURA 2000 sites
Is the project likely to have significant effects on sites included or intended to be included in the
NATURA 2000 network?
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Section 13 – Publicity
13.1 Obligatory Publicity measures as per Regulation16
Describe how the applicant will publicise that the project is part-financed by the ERDF, and how the
target group and the general public will be informed about the ERDF contribution to the project. The
Applicant must be guided by the principle of proportionality when completing this section.
Tool/Action
Print Media
Access Points
Newspapers18
Audience
Budget in €17
Stickers
Signage
Plaques19
Billboards20
Total
13.2 Other Publicity measures
The project should be promoted as much as possible in particular through free publicity (see section
10 of the Manual of Procedures). Applicants should bear in mind that in principle, when requesting for
additional publicity funds which go beyond the obligatory publicity requirements, said measures
should directly contribute towards the project objectives and yield quantifiable results.
Tool/Action
Access Points
Print Media
Newspapers
Broadcast Media
Events
Presentation
Mode
Audience
Budget in €21
Industry/ Business/
Organisation Journals and
Magazines
International Publications
TV
Radio
Domestic Events
Conferences
Exhibitions
Internet and
Websites
Local Websites
Seminars,
Sectoral business groups
Mailshots/Online newspapers
16
It is a condition of the grant that the ERDF/CF contribution is publicised in accordance with EC Regulation 1828/2006. The
forms of publicity identified in this section are indicative and may not be appropriate to all types of projects. Please indicate
those that will be used for this project.
17
The total budget must correspond with the allocation proposed under Section 10 above
18
Adverts for the Publishing of Tenders/ Quotations/ Calls for Employment
19
Compulsory for projects including the purchasing of equipment/infrastructure
20
Compulsory for projects including an infrastructure component
21
The total budget must correspond with the allocation proposed under Section 10 above
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Conferences or
Workshops
Promotional
Material
Direct Mail
Actions
Posters
Press release – Launch Event
Participation during trade
exhibitions, fairs, national
events, etc
Supplied during national
events or events focused at
different target groups (ex:
pens, note pads, etc)
Distribution to households on
a national or regional basis
Sectoral, business groups or
interests
On site
Total
13.3 Justification
Please provide justification for the publicity measures proposed in Section 13.2. Indicate how the
publicity measures chosen are needed for the effective implementation of the project and are also
proportionate to the operation (project). The Applicant should also indicate who will bear the cost of
the different publicity actions identified.
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Section 14 – Readiness
Indicate below the timetable for the development of the overall project.
Start date
Completion date
(dd/mm/yyyy)
(dd/mm/yyyy)
Feasibility study; (if applicable)
Cost-benefit analysis (incl. financial
analysis); (if applicable)
Environmental Impact Assessment;
(if applicable)
Design Studies; (if applicable)
Land acquisition; (if applicable)
In the table22 below, please indicate at which stage the project is in the design and tendering
process.23
Tender Name
Status (Please tick one of the boxes reflecting the current status for
each Tender/Call. Please repeat for each Tender)
Tender Name 1 / Call
Name 1
Tender Name 2 / Call
Name 2
1. Design
2. Drafted
3. Launched
4. Evaluated
5. Contracted
6. Appeals
1. Design
2. Drafted
3. Launched
4. Evaluated
5. Contracted
6. Appeals
Furthermore, in the table below, please outline the relevant MEPA permits to this project and indicate
their status.
Permit Number
Description24
Status
22
The list of Tenders/Call for Employment should tally with table 11.1 and 11.2
A copy of the draft of the tender or a copy of the newspaper cutting should be annexed together with the application.
24
Please indicate the extent of the works covered by these permits
23
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Section 15 – Sustainability of the project
Describe how the benefits of the project will continue to be delivered after grant support comes to an
end. Kindly attach estimate of annual recurrent costs (for at least the first five years after completion
of the project) and indicate source of funding. In cases where the Government is not financing the
project, applicants are expected to provide proof and guarantees as to how the project will be
sustained.
In order to demonstrate the sustainability/viability of the project in total cost, the Applicant should
present a feasibility study/CBA with the application. This condition applies to ALL projects falling
within the thresholds as indicated under Section 1.5 of the Guidance Notes.
Section 16 – Data Protection
Personal data transmitted to PPCD within the scope of implementation of projects being co-financed
by Cohesion Policy funds are processed in accordance with the Data Protection Act, 2001 by PPCD
and by other stakeholders and competent authorities mandated to implement, monitor, execute
payments, control and audit the project / contract. For any data protection queries email on
datapro-ppcd.opm@gov.mt.
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Section 17 – Conditionality and risks
Conditionality and risks are issues pertaining to the project which could jeopardise its timely and effective implementation. These should be
indicated clearly highlighting what could be done, by when and by whom. Conditionality/ies not within the control of the project is/are deemed to be
risks and should also be included. If the Applicant fails to identify risks or the extent of the risks, projects which receive approval may have the
grant agreement withdrawn by the Managing Authority at a later stage when the risks become apparent.
Risk Description
Consequence
Probability
(High, Medium, Low)
Impact
(High, Medium, Low)
Response Strategy
Technical Risks
Financial Risks
Legal Risks
Capacity Risks
Public Procurement
Risks
MEPA Permits Risks
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Section 18 – Additional Information
Please use this section to supply any additional information relating to previous sections which you
feel is relevant. Please head your information using the numbers and heading within this form.
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Section 19 – Declaration
I declare that the entries and the details in the Application Form and any other annexes enclosed
are, to the best of my knowledge and belief, correct. I also confirm that the EU Funds applied for is
the minimum required for the project to proceed as described.
I can also confirm that I am not aware of any reason why the project may not proceed or be delayed
other than those reasons declared and the commitment can be made within the timescales indicated
in the Operational Programme to which this project relates.
I acknowledge that the application will be subject to regular monitoring/auditing and undertake to
keep adequate records for this purpose, in line with the instructions received from the Managing
Authority and according to the Manual of Procedures.
I declare to abide to the durability clause enshrined in Council Regulation (EC) 1083/2006 which
states that, an operation retains the contribution of the funds, only if that operation does not, within
five years from the completion of the operation, undergo a substantial modification in line with said
article. I also declare that if equipment is damaged, stolen or becomes obsolete during these five
years, it will be replaced through the funds of the organization implementing the project to be able to
sustain the financing.
I also declare that this project or parts of the project is not being supported through other
public/Community Funding and I will abide by the principle of good governance on matters related to
procurement. I also declare that I will use fair, transparent and competitive procedures in any
employment contracts.
I understand that if the information included in the Application Form is found to be not factually
correct, the project application may be rejected.
I understand that if the application is not complete in all relevant detail and every aspect, including
this section, it may also be rejected.
Project Leader (Name in Block Letters)
Signature and stamp
CEO/Head of Applicant Organisation
Legal Representative of the Organisation
(Name in Block Letters)
Signature and stamp
Permanent Secretary (Name in Block Capitals)
(only in case of Public Sector Organisation)
Signature and stamp
Date
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Section 20 - Checklist of Attachments
The following is the list of possible supporting documents mentioned elsewhere in this form or in the
guidance notes. It is the responsibility of the Applicant to ensure that all the documents that apply to
this application are enclosed. It is also the responsibility of the Applicant to ensure that all
documentation presented are properly bound. The Managing Authority will not be held responsible
for the misplacement of any unbound documents.
Original signed and stamped Application Form (including supporting documentation) (obligatory)
Seven copies in electronic format (in both Word AND PDF) (including supporting documentation & annexes)
(obligatory)25
Proof of Co-financing – Joint declaration by executive/head and treasurer/financial controller (obligatory in cases
where Government is not co-financing the project from the national budget)
Proof of co-financing – a note from the organization’s auditor stating that the organization is likely to be able to
meet the co-financing obligations and cover any ineligible costs (obligatory in cases where Government is not
co-financing the project from the national budget)
Proof of co-financing and sustainability check – Audited accounts of the last 2 financial years26 (obligatory in
cases where Government is not co-financing the project from the national budget)
Financial Assessment/Financial Feasibility Study/Cost Benefit Analysis, including a soft copy of the financial
calculations, where applicable. Applicants must also submit a completed and signed checklist for project appraisal
(a copy signed by the project proponent and another copy signed by the consultant).
Legal Act constituting the organisation, where necessary and in case of non – Government entities
Letter/s of intent (in case of partnership)
Organigram / Organisation Chart27
Calculations of the annual (operational) costs involved in sustaining the project following the termination of the
grant (obligatory). Where Government is not co-financing the project from the national budget, applicants must
also provide a bank guarantee providing evidence that such costs can be supported following the termination of the
grant
Site plans of area of intervention, including technical designs, maps, diagrams and drawings, in case of physical
works
Bill of Quantities, where available
Copy of official correspondence with MEPA
Copy of official correspondence with SAMB28
If applicable, relevant organizational procedure for recruiting Project Management/Administrator
Other supporting documents - please specify below
All Annexes should be duly filed with a cover page detailing the contents of the documents provided.
25
In addition to the application form.
In cases where the organisation has been set up for only one year, the audited accounts of the year would suffice.
27
Sections/roles related to project only
28
The Applicant should ideally include the SAMB position with the application. In any case the Applicant must submit the
state aid position within one month of the closing date of this Call for proposals.
26
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