Action Plan 2015-16
Summary:
WHELF Project: A Shared Library Management System
Strategic Aim 1: Student Experience
Strategic Aim 2: Research and Enterprise
Strategic Aim 3: International and Globalised University
Strategic Aim 4: Workforce Development
Strategic Aim 5: Promotion and Marketing
WHELF Project: A Shared Library Management System: This project is the primary aim of the WHELF Action Plan and underpins and overlaps with all the Strategic
Aims listed 1-5.
The project is led by the WHELF Shared LMS Steering Group, with operational work carried out by the WHELF LMS Programme Manager and the WHELF Shared LMS
Working Group. The WHELF Shared LMS project will implement the procured cloud hosted next generation library management system as part of a consortium of
institutions including all higher education institutions in Wales, the National Library of Wales and the NHS libraries in Wales. The project will deliver financial benefits
to all participating institutions through the cost savings of shared procurement and non-financial benefits through an improved user experience, collaboration and
sharing of experience and resources.
Activities
Responsibility/Partners
Phase 3: Implementation of Shared Shared LMS Project
LMS in Cohorts 1,2&3 institutions
Steering Group and
Programme Manager
Timescale
2015-16
Progress
Date
completed
As per WHELF Shared LMS project plan
Strategic Aim 1: Student Experience - Strategic Lead: Emma Adamson
Support from: Alison Harding, Mark Hughes and Megan Wiley
WHELF aims to support all students enrolled at Welsh universities and provide a breadth of library services to Welsh learners, to inform their knowledge, professional
skills, employability and lifelong learning. WHELF will seek to work with cross-sector organisations such as JISC, SCONUL and HEA Wales to investigate and understand
the expectations incoming students have of library services and technology provision in higher education, to better meet their learning and digital literacy
requirements for an improved student experience.
Action 1.1 Develop Information and Digital Skills for Life
Activities
Responsibility/Partners
Timescale
1.1.1. Establish a Community of
Practice (CoP) of HEI Digital
literacy and information literacy
resources and best practice.
1.1.2. Promote.
MALD, CILIP IL Group,
WDO
April 2016
Progress
2
Date
completed
Action 1.2 Retention, Success and Employability
Activities
Responsibility/Partners
Timescale
1.2.1. Examine how WHELF can
work with Careers & Employability
to build on SCONUL lit review of
contribution of libraries to
employability and development of
graduate attributes.
EA, AH, MW & RW
July 2016
1.2.2.Consider options for student
volunteer work and placements
Archives and Special
Collections sub-group
April 2016
Progress
Date
completed
Action 1.3 Open up our collections and e-resources and, where possible, extend access to members of the public to enhance the cultural agenda
Activities
Responsibility/Partners
Timescale
1.3.1. Purchase library resources
as a consortia, where viable, to
obtain best value and increase
access to information in Wales.
WHEEL
July 2016
1.3.2. Ensure accessibility to
collections: implement CyMAL
access templates across all HEIs.
ALIS Wales
July 2016
Progress
3
Date
completed
1.3.3. Collaborate with the NLW
on the Conservation and
Preservation Strategy for
improving access to material
which may be hard to obtain,
fragile or in high demand
and investigate methods to
improve the health of collections.
1.3.4. Improve signposting for
access to Heritage collections and
research services utilising
librarywales.org and WHELF
website
MALD, Archives and
Special Collections subgroup.
July 2016
MALD, Archives and
Special Collections subgroup, WDO
April 2016
1.3.5. Improve gateway and
access to the collections through
the digitisation of selected
“Treasures of Wales”
Archives and Special
Collections sub-group
July 2016
Note overlap with 2.1.4
Funding dependent
Action 1.4 Further develop partnerships within and beyond Wales to further the student experience
Activities
Responsibility/Partners
Timescale
1.4.1. Engage with MALD on the
Libraries Inspire campaign and
CILIP Cymru for HE service user
gain and benefit, to raise
awareness of accessibility to
collections.
MALD / WDO / CILIP
Cymru
April 2016
Progress
4
Date
completed
1.4.2 Develop existing relationship
with NUS Wales/Cymru to
increase student driven and
developed services and agree
targets.
WHELF Officers / NUS
Wales
July 2016
1.4.3 Utilise NSS survey results to
benchmark and review against
WHELF institutions.
EA, AH, MW & RW
February
2016
Analyse q. 16 and q. 17 for WHELF members
Strategic Aim 2: Research and Enterprise - Strategic Lead: Janet Peters
Support from: Sue Hodges, Steve Williams and the WHELF Research sub-group
WHELF aims to examine and enhance the changing role of libraries in supporting research and the research process via support for a potential digital repository for
Wales, open access publishing, research data and research skills.
Action 2.1 Develop a Digital Repository for Wales
Activities
Responsibility/Partners
Timescale
2.1.1. Scope a digital repository
for Wales which may include all
types of research, heritage
collections, open educational
resources, learning objects and
other teaching and learning
materials.
WHELF Research Group
June 2015
Progress
Date
completed
July 2015
Nov 2015
– Feb
2016
5
2.1.2. Audit WHELF policies on
curation and management of
research data, and consider
development of a toolkit.
WHELF Research Group
June 2015
Audit completed. Outcomes to be reviewed. Noted that most WHELF members do not
have policies, so a toolkit could be useful.
Nov 2015
– Dec
2015
Discuss at November meeting. More training events to be organised.
2.1.3. Seek funding for the
implementation of a Digital
Repository for Wales to support
research and also teaching and
learning collections.
WHELF Research Group
Nov 2015
Dependent on outcome of discussions in 2.1.1
2.1.4. Work with the NLW on the
National Conservation and
Preservation Strategy for Wales.
WHELF Research
Group/Archives and
Special Collections subgroup
Nov 2015 – Note overlap with 1.3.3.
Jul 2016
July 2015
Action 2.2 Develop a Research Support Strategy
Activities
Responsibility/Partners
2.2.1. Identify priority areas as to
how WHELF libraries support
researchers based on RLUK
Powering Scholarship
http://tinyurl.com/on6b4mx.
2.2.2. Identify scope for future
research support roles.
2.2.3. Produce a WHELF Research
Support strategy.
Research Group/Jisc
Collections (EIRWG)
Research Group
Research
Group/RLUK/SCONUL
Timescale
Progress
Nov 2015
– Dec
2015
Jul 2015 –
Jul 2016
Nov 2015
– May
6
Date
completed
2016
2.2.4 Consider carrying out a
customer journey mapping
exercise to access research and to
investigate access to heritage
collections.
2.2.5. Continue to seek funding
for preserving and digitising our
heritage collections.
Research Group/SCL
Wales?/ Archives and
Special Collections subgroup
Feb 2016
– July
2016
Archives & Special
Collections sub-group.
Jun 2015
– Jul 2016
2.2.6. Examine collaborative
library support for Postgraduate
Research and Postgraduate
Taught students.
Research Group/LMS
Management Group
Feb 2016
– Jul 2016
Strategic Aim 3: International and Globalised University - Strategic Lead: Paul Jeorrett
Support from: Emma Adamson
Internationalisation and globalisation will remain critical for the business and mission of all HEIs in Wales for the foreseeable future. The key areas of concern for
WHELF are supporting international students studying with us in the UK, providing a service to remote campuses or partners globally, and introducing the concept of
the globalised university.
Action 3.1 Share best practice in supporting international students and the internationalisation of the curriculum
Activities
Responsibility/Partners
Timescale
3.1.1.Organize an event to
PJ & EA
summarize and share best practice
in this area on how WHELF
supports international students.
April 2016
3.1.2.Work together to address
complexities of identity
management and licensing in
July 2016
JISC / WHELF reps /
WHEEL (?)
Progress
Host staff conference event at Cardiff Met, at Easter 2016 on theme of
internationalisation.
7
Date
completed
terms of access to resources for
international students
Strategic Aim 4: Workforce Development - Strategic Lead: Julie Hart
Support from: Steve Williams
A skilled and responsive workforce is critical to meet the challenges and opportunities brought by transformative changes in the HE sector and wider information
landscape. Staff are our most valuable resource and WHELF collaborates to enable continuing professional development and succession planning.
Action 4.1 Investigate how to improve succession planning and leadership skills.
Activities
Responsibility/Partners
4.1.1. Convene working group to
consult and consider career
development for Welsh sector
librarians.
4.1.2. Investigate bilingual
succession planning particularly
with regard to heritage
collections.
MALD, CILIP
4.1.3 Provide mentoring to
support members applying for the
Archive Accreditation Standard
Archives & Special
Collections group
Timescale
Progress
Date
completed
Archives & Special
Collections group, MALD
Action 4.2. Work in partnership with MALD, CILIP Wales and other key organisations to deliver training and development programmes and provide opportunities
to develop our staff.
Activities
Responsibility/Partners
Progress
4.2.1. Share professional expertise WHISD
and hold exchange of experience
events.
4.2.2. Investigate alternate
8
Date
completed
models for the delivery of training
and development programmes
appropriate to the geography of
Wales
Strategic Aim 5: Promotion and Marketing - Strategic Lead: WHELF Development Officer working with the WHELF Officers
The overarching need to promote WHELF and its role and strategic objectives to stakeholders
Activities
5.1.1. Use WHELF website, Jisc
email lists and social media to
promote the work of WHELF to
stakeholders.
5.1.2. Seek opportunities to
promote progress of WHELF
Shared LMS.
5.1.3. Seek opportunities to
engage with WAG via
consultations
Responsibility/Partners
Timescale
Progress
Ongoing
WHELF Shared LMS
Programme Manager
Ongoing
Ongoing
9
Date
completed