2011 Greek Week
Philanthropy
Information Packet
Greek Week 2011 Philanthropy:
St. Jude Children’s Research Hospital
and
Children’s Advocacy Center of East Central Illinois
What do I need to know?
Team requirements for each chapter will be dependent upon chapter size. Exceptions
will be made for chapters with low membership. Chapters can enter more teams than
the required amount; bonus points will be awarded for doing so. Each team will consist
of 10 members, with 2 alternates. Each team member will be required to come up with
a list of 30 names and addresses of personal family and friends. Local addresses
are not permissible. Addresses must be submitted on the required date for full points.
Only chapter members listed on the team roster will be allowed entry to write letters. If
the team member does not show up, one of the alternates may take the member’s
place. If a non-rostered member shows up to the event, the team/chapter will not
receive full points. Team members must show Panther Card to gain entry to event.
A Coin War competition will also take place. The money raised from this competition
will be donated to Children’s Advocacy Center Located here in Charleston. A container
will be distributed to each chapter overall. Once the chapter overall receives the
container, the competition may begin. Chapters will have until March 29th to collect
coins (money will be due at the Overall Meeting).
Team requirement for letter writing (based on chapter roster information in the SLO):
<20
1 team
21-59
2 teams
60-89
3 teams
90 >
4 teams
**Additional teams:
Additional teams may be formed. Additional teams may be comprised of 5 members
with one alternate.
Important Dates:
February 9th
February 15th
March 1st
March 28th
March 29th
Philanthropy Chairman Informational Meeting @ 6:00 in the
NPHC Building
Rosters of teams (10 members each) due at Overall Meeting
List of Addresses due at Overall Meeting
Letter Writing Campaign in the University Ballroom
Coin War Money Due
*The Philanthropy Chairman Informational Meeting is mandatory to give team’s
important information regarding rules and fundraising. Attendance will be taken on
February 9th. It is preferred that your chapter’s elected or appointed philanthropy
chairman attends this meeting.
*All addresses must be typed and save in Microsoft Office (2003) and then emailed to
the Greek Week Philanthropy Committee by March 1st . All of the addresses must be
submitted as one file. The committee will review the addresses and then redistribute
them on labels prior to the letter writing campaign. Detailed information regarding the
format of the addresses will be given out at a later date.
*All money and rosters can be turned into the Greek Week Philanthropy mailbox in the
Fraternity & Sorority Programs Office.
Point Breakdown:
Team Rosters:
Complete Roster for each team…………………….…………………………….…..1 Point
“30 Addresses” per Member Submitted on due date………………………………2 Points
Attendance:
Philanthropy Chairman Meeting (2/9)………………………………………………...1 Point
Letter Writing Campaign Attendance……………………………………………….. 3 Points
**Full Participation of Additional Team……………………………………………… 5 Points
Participation in Coin Wars……………………………………………………………... 1Point
Chapter That Raises the Most Money (Fraternity and Sorority Division):
First Place………………………………………………………………………………. 5 Points
Second Place…………………………………………………………………………... 3 Points
Third Place……………………………………………………………………………… 1 Point
**This calculation will be based on the amount of money raised during Coin Wars.
Money raised during Letter Writing will NOT count.**
Questions and/or concerns may be directed to the Greek Week Philanthropy
Committee:
Jeanne Dolan (chair)
Jenna Wright
Kelli Anderson
Nick Persin
jmdolan@eiu.edu
jpwright@eiu.edu
kaanderson2@eiu.edu
njpersin@eiu.edu