PMO PUERTO PRINCESA BIDS AND AWARDS COMMITTEE FOR THE PROCUREMENT OF GOODS AND SERVICES INVITATION FOR SUMISSION OF QUOTATION THRU NEGOTIATED PROCUREMENT The Philippine Ports Authority, Port Management Office of Puerto Princesa invites interested Suppliers/Providers to bid/quote for the provision and installation of internet thru wireless connection. A. BUDGET The Philippine Ports Authority through its CY 2013 corporate funds intends the sum of Five Hundred Seventy Thousand Pesos ( Php570,000) being the Approved Budget for the Contract (ABC). B. TECHNICAL SPECIFICATIONS 1. Material Requirements Material and equipment shall be the standard products of a manufacturer and shall be the manufacturer’s latest standard design. ADMINISTRATIVE BUILDING ● 1 unit ● 1 lot ● 1 lot ● 1 lot ● 1 set TERMINAL OFFICE ● 1 unit ● 1 unit ● 1 lot ● 1 unit ● 1 lot ● 1 unit ● 1 lot ● 1 set ● 10 sets ● 1 unit - Outdoor Wireless Bridge Unit – 6 mbps Data cables Grounding system Roughing-in Materials Mounting Brackets Outdoor Wireless Bridge Unit Lightning Protection Unit Data cables Network Connecting Devices ( 24 ports LAN switch) Grounding System Pole Mast Roughing-in Materials Rack System Ethernet Wiring Devices (Two-gang LAN outlet) Uninterruptible Power Supply (300W⸗500VA) PORT POLICE DIVISION OFFICE ● 1 unit ● 1 unit ● 1 lot ● 1 unit ● 1 lot ● 1 unit ● 1 lot ● 1 set ● 5 sets ● 1 unit - Outdoor Wireless Bridge, 6 mbps Lightning Protection Unit Data Cables Network Connecting Devices (16-ports LAN Switch) Grounding System Pole Mast Roughing-in Materials Rack System Ethernet wiring Devices (Two-gang LAN outlet) Uninterruptible Power Supply (300W⸗500VA) 2. Scope of Works 1. Provision and installation of Wireless Bridge Units with a minimum speed of 6 mbps. 2. Provision and installation of Lightning Protection Units. 3. Provision and installation of Grounding systems. 4. Provision and installation of Network Connecting Devices. 5. Provision and installation of Roughing-in Materials. 6. Termination and Pulling of Cables and Wires. 7. Provision and installation of Mounting Brackets at Admin. Building. 8. Provision and installation of Pole Masts ( Admin. Building not included) 9. Provision and installation of Ethernet wiring Devices (Admin. Bldng. not included) 10. Provision and installation of Rack System for Ethernet Switches ( Admin. Bldg not included) 11. Provision and installation of Uninterrupted Power supplies ( Admin. Bldg. not included) 12. Alignment of Antenna for Outdoor Wireless Bridge Units. 13. Testing of all supplied equipment. 14. Commissioning of the entire system. 15. Turn-over and acceptance. 16. Work area inspection and clearing. 3. Field Quality Control 3.1 Inspection and Tests The Procuring Entity or its representative shall have the right to inspect and/or test the Goods to confirm conformity to the Contract. The Winning Bidder shall furnish test equipment, instrumentation, personnel and supplies necessary to perform all testing. Procuring Entity shall be given five (5) working days notice prior to tests. 3.1.1 Test Plans Develop a test plans defining all tests required to ensure that system meets technical, operational and performance specifications. Plans shall define milestones for each test, equipment, personnel, facilities and supplies required. Plans shall identify the capabilities and functions to be tested. 3.1.2 Test Procedures and Reports Develop test procedures from the test plan and design documentation. Procedures shall consist of detailed instructions for the best set up, execution and evaluation of the tests. Procedures shall consists of visual inspection, basic system operation, station feature operations, attendant console verification, maintenance and administrative operations. Visual operations can begin at any period during installation and are used to list all newly installed equipment. Submit reports to the Procuring Entity with seven (7) working days after completion of each test. 3.1.3 Basic System Tests a. Verify that the equipped station and system features function as required. b. Maintenance and Administrative Tests D. DELIVERABLES 1. As-Built Drawings and Final Construction Report Within thirty (30) calendar days after the issuance of the Certificate of Completion and Turn-Over, the Contractor shall submit three (3) sets of the Final Installation Report and three (3) Final As-Built drawings. As-built drawings of the works consist of three (3) sets of copies of white print in 11” x 17”. The Contractor shall also submit A4 sizes of pictures indicating the progress of work ( before, during and after) in three (3) sets for billing purposes. 2. Commissioning Training of the end-user shall be included in the commissioning. 3. Warranty The equipment should be covered by warranty on all parts and components for a period of one (1) year after the acceptance of the Procuring Entity. 4. Documentation The winning bidder must provide complete documentation of hardware, software, utility and CDs including the inventory of components and serial numbers. E. MAINTENANCE / TECHNICAL SUPPORT 1. During the warranty period, the vendor shall provide highly technical personnel to service all the equipment including its components/peripherals whenever and/or any related problem should occur. 2. On call support shall be available 24 hours a day, 7 days a week. A one (1) hour response from time of the call ( through telephone call ) shall be provided. 3. On hardware repair, testing shall be done on-site to know the extent of the problem. All components beyond repair shall be replaced at no cost during the warranty period. F. PAYMENT Payment shall be made only upon a certification by the Head of the Procuring Entity to the effect that the services have been rendered in accordance with the terms of the contract and have been duly inspected and accepted. G. DEADLINE FOR SUBMISSION OF BID/ QUOTATION : NOVEMBER 18, 2013; 9:00 AM H. OPENING OF BID/QUOTATION : NOVEMBER 18, 2013; 10:00 AM Sealed bids/quotation shall be accompanied with the following certified true copy documents : 1. Valid DTI Business Name/Registration or SEC Registration. 2. Valid Current Mayor’s Permit 3. Latest Tax Clearance, Income and Business Tax Returns ( CY 2012) 4. Certificate of PhilGEPS Registration Bid Proposals/ Quotations shall be composed of a technical proposal based on the above requirement and a financial proposal. It must be submitted in six (6) copies ( one original and 5 photocopied) with complete address and contact number in a sealed enveloped by mail, courier or hand carried addressed to : MR. JEMUEL B. APELLIDO Chairperson Bids and Awards Committee for the Procurement of Goods and Services (BAC-PGS) Philippine Ports Authority PMO Puerto Princesa Port Area, Puerto Princesa City. Prospective bidders may conduct site inspection prior to submission of bids/quotation. The Authority reserves the right to reject any or all bids/quotes, declare a failure of bidding or not award the contract. For further information, please contact BAC Secretariat Ms. Edna c. Leong at telephone no. (048) 434-5321. (SGD) JEMUEL B. APELLIDO Date of Publication : November 8 – 15, 2013.