UTF Proposal 2015 Enabling Online eLearning Tools for Students on Campus Requestor: Tom Braziunas, Ph. D., e-Learning Associate Dean Department: North's e-Learning Support Center (NeLSC) Student Need: Student feedback from representatives of SAC to the Educational Technologies Advisory Committee (ETAC) have reported that having one primary online portal to classroom information would be preferred. This statement of need has also been echoed at the IT Advisory Committee and at other forums across campus over the past year. Students who come to North’s e-Learning Support Center (NeLSC) frequently express dismay that their classes (whether online, hybrid or campus) do not all use the same online learning management system. To address this need, e-Learning is proposing to pursue the ability to activate Canvas for every class session on campus as well as to support its adoption for use by departments, student service units and organizations across the campus as applicable. Overview: Canvas is a web based learning management system that connects classroom content to students, instructor tools, and learning communities. The Canvas system was selected as the preferred learning management system for all of the Washington State Community and Technical Colleges and is in use at North Seattle College through the e-Learning program. North’s e-Learning Support Center (NeLSC) serves nearly all students on campus by licensing technologies that are employed as much in campus classes as in online classes and by preparing and standing by students as they utilize those technologies in their classes. A critical mission of NeLSC is to train faculty to appropriately and effectively operate technologies such that students have positive learning experiences and are successful at achieving their educational goals. Use of the online learning management system Canvas is nearly universal across campus with faculty employing it for communication, grading and content in their online, hybrid and campus classes. The elearning support center staff has reached out to departments and organizations (for example, student government and the ESL faculty) to expedite use of Canvas to support collaboration, communication and work goals. The lecture-recording system Panopto has also become a great benefit to many students since it allows students who missed class due to illness or another issue to listen to a class session later and since it also provides an option for faculty to record specific crucial lessons that can be played and replayed by students at their convenience and need. It is important that we caption the recordings so that the information is accessible to all our students of all abilities. The uses of Canvas and Panopto and other technologies (such as Collaborate for live webcasts) have rapidly expanded across campus. And, therefore, licensing and support staffing in NeLSC have subsequently increased in order to adequately support all the “e-learning” needs of faculty, students and the college community in general. We now have costs that far exceed the revenue received from the student fees that are charged on online courses ($7/credit) and hybrid courses ($5.25/course). The college does not charge for use of any of these technologies in on-campus classes (although a fee could be applied). Canvas Usage: NeLSC has expanded service of Canvas to support classes on campus. The Fall Quarter 2014 enrollment (“FINAL Day 15”) report is a snapshot of how our use of Canvas is distributed: Online course users = 2215 (32%) Hybrid course users = 1948 (28%) Campus course users = 2726 (40%) Request: We are requesting that a portion of the UTF fund be used to help cover the annual costs of licensing and captioning during the upcoming year so we can maintain our current level of technology support for campus students and online learners, including support for broader adoption of Canvas for curriculum and by campus departments, service units, clubs and student support operations across the campus. We are also asking if the UTF fund can cover the one-time expense of replacing the four outdated and failing computers in the e-learning support center that are being used by our staff to orient new students to the technology aspects of their classes and to work with students on troubleshooting issues. Preferred Request, Option 1: Annual Canvas licensing: $40,500 Captioning services: $18,000 Replacement of 4 student computers and monitors: $4500 Total: $63,000 Alternative Request, Option 2: Annual Canvas licensing: UTF fee cover 40% of annual Canvas licensing per the use distribution above, that amount would be $16,198 Replacement of 4 student computers and monitors: $4500 Total: $20,698 Approval: The e-Learning Support Operation reports directly to the Vice President of Instruction. VPI Bill McMeekin has approved this request.