Greenleaf Publishing - Journal Submission Pack
Please complete and sign (where required) the three forms in this pack, and submit with
your manuscript as a supplementary file via the Greenleaf Publishing Online Submission
System. You may submit a signed and scanned PDF, or a Word document containing your
scanned signature.
Contents
1. Author information sheet
2. Copyright transfer form
3. Copyright clearance form
General guidelines
PLEASE NOTE: It is the author’s responsibility to obtain permission for any copyrighted
material that s/he wishes to include, including images, tables and figures. This is standard
practice in the publishing industry.
Please be aware that the wide availability of an item on the internet does not imply that it is
not subject to copyright restrictions. Please supply written evidence that the item is legally
available to use. For example, it may be posted online with a “Creative Commons”
attribution. Or it may be taken from one of your earlier works, for which you hold the
copyright.
In most cases, the publisher of a work will hold the copyright, and will need to be
approached for permission. Obtaining permission from the author will not be sufficient if the
publisher is the copyright holder.
Permission must be sought as a matter of priority, as publication cannot go ahead until
permission is given. Please be aware that permissions requests can take several months to
resolve. If required, Greenleaf Publishing will provide guidance on identifying and
approaching the copyright holder. If you are currently seeking permission but are yet to
receive it, please indicate this on the permissions clearance form (Document 3). For full
permissions guidance please click here.
Please also note that the copyright transfer form (Document 2) will need to be signed by all
contributors to the manuscript.
Publication-specific guidelines can be found at www.greenleaf-journals.com, or email
authors@greenleaf-publishing.com.
1. Author Information Sheet
Please fill in this form including details of all contributing authors.
Name of corresponding author:
AUTHOR 1
<Insert brief biographical statement here>
<Insert full address in the following format:
Faculty/Department, Institution, Room, Building, Campus, Town, Postal/Zip code, Country>
<insert email address>
AUTHOR 2
<Insert brief biographical statement here>
<Insert full address in the following format:
Faculty/Department, Institution, Room, Building, Campus, Town, Postal/Zip code, Country>
<insert email address>
AUTHOR 3
<Insert brief biographical statement here>
<Insert full address in the following format:
Faculty/Department, Institution, Room, Building, Campus, Town, Postal/Zip code, Country>
<insert email address>
2. Greenleaf Publishing – transfer of copyright
In order to be able to distribute papers published in Greenleaf journals, we need signed
transfer of copyright from the authors. We are committed to a liberal and fair approach to
copyright and accessibility, and do not restrict authors’ rights to reuse their own work for
personal use or in an institutional repository.
Please read the statement on copyright and permissions below carefully before you agree to
it. Until you have agreed this, we are not able to proceed with publication of your paper.
Where two or more people are the joint authors then they all must agree, but one can
indicate agreement on behalf of the others.
Please sign the form below.
Journal: ________________________________________________________
Title of paper: ____________________________________________________
Author details (please list name and affiliation for each contributor):
I/we hereby assign copyright of the paper named above to Greenleaf Publishing Ltd to be published in
any form of media known currently or to be developed in the future.
I/we confirm the following:
Authorship/ownership
1. I am/we are the original authors of this paper and there are no other contributors.
a. I/we own the copyright in the paper, or
b. I/we have authority to act on behalf of the copyright owner
Permissions given to Greenleaf Publishing
2. The copyright owner hereby gives Greenleaf Publishing permission to do any or all of
the following without any limitations of time:
a. Store the paper in physical or electronic form
b. Publish the paper commercially in any form which includes (but is not limited to)
making it available in a journal, database, collection of papers, or any other format in
any media, whether already used or developed in the future.
c.
Distribute the paper in any form, using any distribution model, including (but not
limited to) free-to-air and author-funded open access.
Publication/distribution elsewhere
3. Following publication with Greenleaf Publishing, authors are free to use their original
version for their personal use, or to make it available through an institutional
repository, either in the original version or in a revised version. Prior distribution by
Greenleaf Publishing should be acknowledged, giving details of the relevant
publication.
Guarantee by authors
4. Authors confirm that:
a. The paper has not been published/distributed (other than for purely internal use)
elsewhere
b. The paper is not under consideration for publication/distribution by another publisher
c.
The paper does not contain any unlawful material or statements or material that
infringes existing copyright
d. The content of the paper does not breach any confidentiality agreements binding on
the author(s).
e. Where appropriate the necessary permission to publish/distribute has been obtained
from the copyright owner. This includes figures, images and any content which does
not belong to the author(s).
Guarantee by Greenleaf Publishing
5. Greenleaf Publishing guarantees that they will ensure fair and faithful representation
of the paper and will undertake only minor alterations to ensure accuracy in terms of
content and language. We will also take all necessary steps to protect the work from
unauthorised copying or further distribution.
I/we hereby confirm that this paper represents our own work and any use of other work (including
figures, tables and images) has been duly attributed, with permissions acquired where necessary.
Signed:__________________________________________________________________________
_
Date: ________________________________________________________________________
3. Copyright clearance form
This form is for contributors to journals published by Greenleaf Publishing. Its purpose is to identify
elements of the work that require copyright clearance and to track progress in resolving the issues.
You will receive this form from the publisher in charge of your paper; she or he will be your point of
contact if you have any issues you wish to discuss.
Title of Paper
Author(s) of Paper
Publisher
Greenleaf Publishing Ltd
Journal
Please be aware that it is the author’s responsibility to obtain permission for any copyrighted material that
she or he wishes to include. This is standard practice in the publishing industry.
Please identify all areas tables, figures or images included in your paper and list them below in the yellow field.
Please identify the source of each item (in the yellow field) and in the green field put a mark in the relevant
column, sign, and return to the publisher.1
The form then serves as a checklist for further action. See the footnotes for further information. It is important
that issues are addressed in a timely fashion as they can sometimes be slow to resolve
b) This is taken or adapted from an existing source
i) I have written
a) I confirm
Item2
Source3
permission to use ii) The item has
iii) I do not
this is my own the item in this
no restrictions on have
work
use5
publication4
permission6
Electronically or hand-written and mailed.
Name of figure, table, photo, extract …
3 Source, if given, as per your manuscript.
4 This may be a formal letter or an informal email. Please forward all relevant correspondence to Dean Bargh at Greenleaf Publishing, Aizlewood
Business Centre, Aizlewood's Mill, Nursery Street, Sheffield S3 8GG, UK; dean.bargh@greenleaf-publishing.com. If the item was from a previous work
by the same author (but with a different publisher), it’s possible that the terms of publication might allow further use; if that is the case, use this
column
5 Please be aware that the wide availability of an item on the internet does not imply that it is not subject to copyright restrictions. Please supply
evidence that the item is legally available to use. For example, it may be posted online with a “Creative Commons” attribution. Or it may be taken from
one of your earlier works, for which you hold the copyright. Please provide evidence.
6 Permission must be sought as a matter of priority. Otherwise we cannot publish it and it will have to be removed. If required, the editor will provide
guidance on identifying and approaching the copyright holder. If you are currently seeking permission but are yet to receive it, please put a mark in this
column.
1
2
b) This is taken or adapted from an existing source
i) I have written
a) I confirm
Item2
Author 1 (name in CAPS)
Author 1 (signature)
Date
Author 2 (name in CAPS)
Source3
permission to use ii) The item has
iii) I do not
this is my own the item in this
no restrictions on have
work
use5
publication4
permission6
Author 2 (signature)
Date
Author 3 (name in CAPS)
Author 3 (signature)
Date