UNSW Medicine Induction Manual for Wallace Wurth and
Lowy Cancer Research Building
1. GENERAL INFORMATION ....................................................................................................................... 2
1.1 University of New South Wales ............................................................................................................2
1.2 Facilities management……………………………………………………………………………………………………………2
1.3 Lowy Cancer Research Centre .............................................................................................................3
1.5 Wallace Wurth Building ........................................................................................................................4
1.6 Directory ................................................................................................................................................4
2. BUILDING OPERATION ........................................................................................................................... 6
2.1 Stores Operation ...................................................................................................................................6
2.2 Booking and Use of Meeting Rooms ...................................................................................................7
2.3 Protocol for Movement of Goods in the Lowy Cancer Research Centre ...........................................9
2.4 Laboratory Support Services............................................................................................................. 10
2.5 Waste Management .......................................................................................................................... 11
2.6 Radiation Policy ............................................................................................................................... 122
2.7 Bike rack ............................................................................................................................................ 12
3. ACCESS ............................................................................................................................................... 13
3.1 Common Access ................................................................................................................................ 13
3.2 General Access .................................................................................................................................. 13
3.3 Restricted Access .............................................................................................................................. 13
3.4 After Hours Access............................................................................................................................. 14
3.5 Terms and Conditions of Access ...................................................................................................... 14
3.6 Access Procedure .............................................................................................................................. 15
4.0 WHS .................................................................................................................................................. 16
4.1 Contacts ............................................................................................................................................. 16
4.2 Reporting HS Issues .......................................................................................................................... 16
4.3 UNSW Medicine OHS Web Page ....................................................................................................... 16
4.4 Emergencies ...................................................................................................................................... 16
4.5 Local and User Alarms ...................................................................................................................... 17
APPENDIX 1: PROTOCOL FOR THE CHEMICAL WASTE ........................................................................... 19
APPENDIX 2: ACCESS TYPES FOR TECHNICAL AND RESEARCH STAFF ................................................. 22
APPENDIX 3: STAFF AUTHORISED TO GRANT ACCESS........................................................................... 23
APPENDIX 4: PROTOCOL FOR VISITING MEDIA AND TOUR GROUPS ..................................................... 24
APPENDIX 5: BUILDING INDUCTION CHECKLIST .................................................................................... 27
APPENDIX 6: USE OF EMERGENCY STOP BUTTONS .............................................................................. 28
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1. GENERAL INFORMATION
The aim of this document is as a resource, to be used in conjunction with your laboratory induction. It
provides an overview of Wallace Wurth and Lowy Cancer Research Centre’s policies and procedures.
This version is current at Wednesday 22nd January 2014. An electronic copy is available on the
Medicine OHS website http://ohs.med.unsw.edu.au/
1.1 University of New South Wales
University of New South Wales (UNSW) Security has a number of policies and procedures which all staff
should familiarise themselves. Commencing with a short film found on the following web page
http://www.facilities.unsw.edu.au/safety-security/, viewing of this film is mandatory. Other important
UNSW security policies and procedures can be found on
http://www.facilities.unsw.edu.au/forms/security-and-emergency-management.
UNSW Health and Safety web page is http://www.ohs.unsw.edu.au/. All UNSW policies and procedures
relating to health and safety can be found on this site. The site also contains information on hazard
management and web links to the Australian Standards, WorkCover, OGTR and various other related
sites.
The area around the Wallace Wurth and Lowy Cancer Research Centre and the whole of the upper
campus of UNSW is a non smoking environment. There is a designated smoking area in the lawn
outside AGSM.
The campus health service (http://www.healthservices.unsw.edu.au/) operates 8.30am-5.30pm
Monday to Thursday and 8.30am-5:00pm on Fridays, telephone 9385 5425 for an appointment. For
the private campus dental service, telephone 9313 6228 for appointments. Both are located on the
ground floor of the Quadrangle Building. Information concerning the campus optometric services can
be found on the following web site: http://www.optom.unsw.edu.au/clinic/clinics.html
1.2 Facilities Management
Facilities management (FM) department are responsible for the maintenance of the grounds and
buildings on campus. They also manage building access, parking, pest control, campus security and
campus waste removal. They are responsible for the management of most of the contractors on
campus. Their operating hours are 8am-4.30pm Monday to Friday. For urgent maintenance after hours
please contact the general security number extension 56000.
1.2.1 Reporting Building Maintenance Issues
For UNSW staff, all building related faults should be first reported to the laboratory
manager\supervisors and then to FM Assist on extension 55111 or by using the Archibus program or by
email at fmassist@unsw.edu.au . CCIA staff must only contact the Laboratory Manager or Facilities
officer for building faults. Building faults that have the potential of affecting more than one area must
be reported to lowyservices@unsw.edu.au. Building faults found after hours that need immediate
attention contact campus security on extension 56000
1.2.2 Pest control and laboratory maintenance
A pest is an unwanted organism that could cause cross-contamination within the facility or compromise
containment of the GMO. The laboratory boundaries (walls, windows, doors, floors, ceilings etc.) are
constructed to prevent the incursion of pests. Windows cannot be opened. Any evidence of cracks, holes or
anything that compromises the seal of the laboratory must be reported immediately to UNSW FM Assist
(Ext. 55111).
2
If any pest is seen in the laboratories or the BRC, this must be reported to the Research Support
Officer/Lab Manager and UNSW FM Assist (Ext. 55111) contacted to arrange an eradication procedure
appropriate to observed pests. If there is a repeated finding of pests a constant preventative pest irradiation
program must be put in place.
Details of all pest control and/or eradications must be kept by the Research Support Officer/Lab Manager.
1.2.2 Backflow Prevention in the Laboratories
The laboratory complies with AS/NZS 2243.3. Backflow prevention is fitted to all laboratory sink outlets and
to all outlets within Class II BSC. Backflow prevention is coordinated and tested annually by UNSW
Facilities Management. FM must retain all records of these tests as required by the relevant Australian
Standards and the Office of the Gene Technology Regulator (OGTR)
1.2.3 Autoclaves
FM is responsible for the maintenance of all the built in autoclaves. This includes all annual tests as
required by the relevant Australian Standards and the OGTR. FM must retain all records of these tests as
required by the relevant Australian Standards and the Office of the Gene Technology Regulator (OGTR)
1.3 Lowy Cancer Research Centre
The Lowy Cancer Research Centre comprises of three research entities and support services.
Children’s Cancer Institute Australia for Medical Research (CCIA) level 5 of the Lowy Cancer Research
Centre houses the CCIA executive and corporate support staff. CCIA research laboratories are located
on ground floor and level 1 of the building.
Adult Cancer Research Program (ACP) wet research laboratory is located on level 2 with a dry laboratory
on level 4 of the Lowy Cancer Research Centre.
Centre for Vascular Research (CVR) wet research laboratory is located on level 3 with a dry laboratory
on level 4 of the Lowy Cancer Research Centre.
Scientific Services consists of Biological Resource Centre (BRC), Biological Resources Imaging
Laboratory (BRIL) located in the basement and Biomedical Imaging Facility (BMIF) and Tissue Banking
Facility located on the Lower Ground floor. The Lower Ground floor also houses the CCIA Drug Discovery
laboratory and Flow Cytometry Unit.
Laboratory Support consists of Science\ Medicine Store, Solution preparation, autoclaving and wash up
facilities. These are located on the Lower Ground floor.
1.4 Wallace Wurth Building
The Wallace Wurth building houses the School of Medical Sciences, the Kirby Institute for Infection and
Immunity in Society, the Bioanalytical Mass Spectrometry Facility (BMSF), the Medicine Education and
Student Office and BRC scientific Services.
The Kirby Institute will be located on level 5 and 6. (Due to move into the building in May 2014)
The School of Medical Sciences undertakes medical research on level 2, 3 and 4 and undergraduate
teaching on lower ground to level 1. Undergraduate students are restricted to teaching floors only. To
access the research floors staff\students need to complete a laboratory induction with the relevant
Research Support Officer (RSO).
The Wallace Wurth BRC is located on the lower ground floor of the building.
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1.5 Directory
The Lowy Cancer Research Centre’s operations team can be contacted by emailing
lowyservices@unsw.edu.au or on their individual email address.
UNSW Wide Numbers
Organisation
Extension
IT help desk
51333
Facilities management
55111
Security general
56000
Security emergency
56666
Lowy Operations
Name
Position
Extension
Room number
Dr David Coomber
UNSW Medicine Operations
Manager
51628
412
Mr Ken Wyse
UNSW Medicine HS Compliance
Office
52456
Level 4
Mr Rick Wege
Projects Officer
53809
Level 4
Ms Cristina Kennett
Administration Officer
58632
Level 4
Extension
Room number
Children Cancer Institute Australia (CCIA)
Name
Position
Prof Michelle Haber
Executive Director
52175
508
Dr Peter Wejbora
Associate Director
51577
510
Ms Kiri Collins
Scientific Services Manager
52085
Lower Ground
Mr Michael Penrose
Laboratory Manager
Mr George Lee
Facilities Officer
Lower Ground
52120
Lower Ground
Extension
Room number
5121952536
322310
Centre for Vascular Research
Name
Position
Prof Kerry-Anne Rye
Acting Director
Ms Jo Hale
Manager
Mr David Jacyna
Research Support Officer
53069
307
Dr Lionel Lourenco-Dias
Lowy Radiation Safety Officer
52532
Level 3
4
Adult Cancer Research Program
Name
Position
Extension
Room number
Prof Robyn Ward
Program Director
58870
221
Ms Weini Samuels
Laboratory Manager
51437
207
Extension
Room number
Laboratory Support Services
Name
Position
Mr Shauna Simon
Stores Manager
52007
Lower Ground Lowy
Ms Zhen Yang
Technician
52087
Lower Ground Lowy
Dr Nigel Lewin
Technician
52087
Lower Ground Lowy
Mr Paul Sellers
Technician
58162
Level 1 SoMS
Extension
Room number
Scientific Services
Name
Position
Dr Carl Power
Head of BRIL
58655
433
Dr Renee Whan
Head of BMIF
59394
419
Dr Greg Arndt
Manager, ACRF Drug Discovery
Laboratory
52503
Lower Ground
Dr Andre Bongers
MRI Fellow
59358
Level 4
Mr Chris Brownlee
Flow Cytometry Manager
0433 229 271
Level 4
Mr Stephan Danon
Biological Resource Centre
Manager
58456
WW G01
Ms Lin Chin
BMIF\BRIL Admin Officer
59422
Level 4
Wallace Wurth Research Support Officers
Name
Position
Extension
Room number
Dr Anastasia Korlimbinis
Building
53492
Level 5 open plan
Dr Macarena Rodriguez
Level 4
59784
417
Ms Allison Arndt
Level 3 East
59794
323
Dr Anastasia Korlimbinis
Level 3 West
53036
Dr Anastasia Korlimbinis
Level 2
58497
231
Ms Blathnaid Farrell
Faculty HS Coordinator
59750
Level 5 open plan
Dr Antony Kee
SoMS Radiation Safety
Supervisor
58494
Level 4
A/Prof Matthias
Klugmann
SoMS Chemical Safety
Supervisor
Dr Patsie Polly
SoMS Biological Safety
Supervisor
356
52924
5
508
2. BUILDING OPERATION
2.1 Stores Operation
The store is located on the Lower Ground and operates between 7.30am to 4.00pm Monday to Friday.
The stores internal catalogue and ordering system are operated from the following web address:
http://webstore.science.unsw.edu.au/ .
The store extension is x52007 and the ship to code is M322.
External orders can be made through either UNSW NSS Financial System or through the CCIA ordering
system and must have the delivery address as the Lower Ground Biomed store and contain the
laboratory contact person’s name. The sample address for courier is:
ATTN: Full name
C25 Lowy Cancer Research Centre
Lower Ground Goods Store
Via Gate 11 Loading Dock, Botany Street
University of New South Wales
UNSW SYDNEY NSW 2052
Deliveries to the bio-med store are accepted between 7.30am and 3:30pm each weekday. Delivery
drivers should be directed to the loading dock near Gate 11 and then to follow the yellow line to the
store.
When your order (internal or external) is ready to be collected, stores staff will call or email you or the
laboratory contact person. Due to the limited size of the store, laboratory personnel should collect
items by 4:00pm each day. Each laboratory should supply the stores staff with a number of alternate
contacts.
If hazardous goods arrive either at stores without suitable containment, the laboratory to which they are
to be delivered must be contacted immediately. They must immediately provide suitable double
containment.
The store has limited provision for storage of frozen goods. These items must be collected immediately
after Stores staff contact the laboratory.
The Stores staff are not responsible for damage to goods due to
• failure of laboratory staff to collect goods on the day
• Stores staff are unable to contact the laboratory personnel.
• If items or packaging are required to be stored for a long period of time, this must be done with
consultation of the store personnel.
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2.2 Booking and Use of Meeting Rooms in Lowy Building
2.2.1 Features of each room
• Meeting room 205, capacity 16 seated, boardroom table, AV Projection, telephone line, network
connectivity
• Meeting room 305, capacity 16 seated, boardroom table, AV Projection, telephone line, network
connectivity
• Meeting room 405, capacity 16 seated, boardroom table, AV Projection, telephone line, network
connectivity , IP based video conferencing facility
• Level 4 Seminar Space, seating flexible (150), standing (200) minimal kitchen and catering
space, AV Projection, network connectivity
• Level 4 Reading room, 10 easy chairs + 5 small coffee tables
To use AV facilities, you are required provide your own laptop. It is also advisable to bring your own VGA
data cable if using room 205,305 or 405. Mac users need to provide a dongle to connect to the VGA
cable.
The meeting rooms each have a phone set up for STD, mobile and local calls during normal business
hours only.
Telephone numbers:
• Room 205
• Room 305
• Room 405
x51157
x51168
x51158 (all bookings in this room can be cancelled without notice)
Portable teleconferencing equipment is available for use in these rooms – email
lowyservices@unsw.edu.au to book.
2.2.2 How to book if you are outlook users (PC) on UNSW based server (SoMS, ACP, CVR, and
Med) Single and multiple appointment scheduling
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Go to Calendar section of your email (Microsoft Outlook
Choose the day of meeting and select desired appointment time
Click to ‘scheduling assistant’ (middle top)
Click on ‘add attendee’ (bottom left)
Go to ‘Kens Lowy’ entries and add desired room
Check availability against the desired meeting time and the rooms availability
If the room is free then add other attendees
Click back to ‘Appointment’
Add additional details or repeated scheduling
Press send
If you are an attendee you should receive an invitation,
If you are setting up the appointment you should receive and accepted notice from “Kens Lowy
<room number>”.
A rejected message means there is a clash with the proposed time in the room.
2.2.3 How to book if you are outlook users (PC) UNSW alternate server (CCIA)
• Email schedule to lowyservices@unsw.edu.au
• You will receive a confirmation by email
2.2.4 How to book if you are Mac users (anywhere)
• If you have Office 2011 and are on the UNSW based server follow step 1-10 in outlook PC user
directions
• If you do not have Office 2011, email schedule to lowyservices@unsw.edu.au
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• You will receive a confirmation by email
2.2.5 Urgent booking (the same day)
Urgent booking can be made by calling ext 52456 or ext 53809
2.2.6 Use of rooms 205, 305 and 405
• The light, blind and screen controls in room are found near the entrance to the room.
• The data projector in the rooms is operated by a remote control. These remotes have an
extremely small range.
• The yellow button on the remote is a laser pointer.
• The data and internet cables in these rooms plug into points underneath the table in these
rooms.
• Please ensure you turn off the projector when you have finished using it
• Please ensure the rooms are left in the same state as they were found.
• The Video Conferencing Facility in Room 405 is in pilot phase. This has “dial out” functionality
only to machines with an IP address. You will need to receive training prior to using the Video
Conferencing equipment. Please email lowyservices@unsw.edu.au
If you require any assistance or encounter any problems with the rooms please e-mail
lowyservices@unsw.edu.au. If the matter is urgent you can phone ext 52456 or 53809.
2.2.7 Level 4 Seminar space
Please take note on the set up of the room as it must be return to its original configuration at the end
of your booking.
The tables fold sideways after releasing the catch underneath and are on wheels for easy movement.
Chairs are available in the cupboards along the wall.
Lectern control panel operates the three data projector and screens. Contact lowyservice@unsw.edu.au
to arrange training on the control panel at least 48 hours before the start of the booking, if required
The controls for the blockout blinds are located in the AV cupboard.
The control for the rooms lighting system are found near the far door.
When the room is in operation it is advisable to place a sign on the other side of the far door to prevent
people entering during the seminar\function.
At the end of your booking please ensure the screens are retracted, the projectors turned off and the
lectern returned to its cupboard. The room must be returned to its usual configuration.
You must inform UNSW security if the function runs outside normal working hours (8:00am to 6:00pm
Monday to Friday).
As a general rule, no bookings are made in the seminar space between 12:00pm and 2:00pm. Some
exemptions apply – contact lowyservices@unsw.edu.au for further information
Bookings (including recurring bookings) may be made up to a maximum of 1 year in advance.
8
2.3 Protocol for Movement of Goods
Where ever possible laboratory supplies should be moved in the good’s lift. If necessary the Lowy
eastern fire stairs and Wallace Wurth northern fire stairs and the passenger lifts can be used, except
for radioactive material, gas cylinders, animals, animal bedding and/or liquid nitrogen. The movement
of these goods must occur in the good’s lift in both buildings. Movement of hazardous goods must be
undertaken in compliance with local safe work procedures.
Neither gowns nor gloves are to be worn in offices or public spaces within the Lowy Cancer Research
Centre or the Wallace Wurth building.
Before entering the Lowy good’s lift staff must remove their gloves and then decontaminate their
hands. Staff may wear uncontaminated laboratory gowns within the Lowy good’s lift.
No PPEE can be worn in the Wallace Wurth good’s lift.
Any hazardous materials moved into the lift must be double contained with the outer vessel
decontaminated before entering the lift.
In the Lowy building the western stairwell is classified as a PC2 corridor so laboratory gown may be
worn within this area, but gloves must be removed and staff are required to decontaminate their hands
before entering the space. Any hazardous materials moved through this space must be double
contained with the outer vessel decontaminated before leaving the laboratory. This stairwell cannot be
used as egress except in emergency evacuations.
All heavy and bulky items must be moved on trolleys. Where necessary the UNSW Day Gang must be
used for heavy/bulky items.
2.3.1 Hazardous Material
Hazardous materials are to be double contained when moved outside of the laboratories.
All personnel transporting hazardous goods must be trained on appropriate emergency spill
procedures.
To transport hazardous material:
• Material must be double contained.
• For chemicals, the primary container shall have the original label or ChemAlert label.
• For chemicals, if a number of primary containers are being transported do not mix incompatible
•
•
•
•
chemicals within the same bund or transport bin.
For GMO’s, these must be labelled as such.
Both containers must be sealable and made of unbreakable, non-absorbent material
The secondary container must be decontaminated before leaving the laboratory.
If transporting liquids, the secondary container should contain absorbent material or be stored in
a bund.
• No gloves should be worn during the transport of the material.
Please note: A foam esky cannot be used as primary or secondary containments.
Hazardous goods arriving in stores should be transported to laboratory in the packing material they
arrive in. If hazardous goods arrive at stores without suitable containment, the laboratory to which they
are to be delivered must be contacted immediately. They must immediately provide suitable double
containment.
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2.3.2 Radioactive Material
Transport of radioactive material must follow all the guidelines for the transport of hazardous
substances, but can only be transported though the buildings, via the good’s lift. Where necessary, an
appropriate shield must be used,
No radioactive material will be accepted into stores unless correctly packaged, radioactive material to
be appropriately shielded according to AS/NZS 2243.4.
2.3.3 Liquid Nitrogen
Liquid nitrogen must only be transported within the Good’s lift.
It can only be transported in appropriately designed vessels.
No passengers are allowed in the lift when it is being used to transport liquid nitrogen of a volume
greater than 0.5 litres. Please use the lift key available from stores to lock off the lift during transport.
For volumes less than 0.5 litres one staff member may accompany the Dewar in the good’s lift. The
staff member must stop anyone else from entering the lift with them.
The transport of liquid nitrogen in the Lowy Cancer Research Centre and the Wallace Wurth building
must be done according to the relevant SWP on the transport of liquid nitrogen.
2.3.4 Gas Cylinders
Gas cylinder can only be transported within UNSW using a gas trolley.
When transporting gas cylinders between floors within the Lowy Cancer Research Centre or Wallace
Wurth Building only the good’s lift can be used. No passengers are allowed in the lift when it is being
used for transportation of gas cylinders. User must sign out the Lowy lift key available from stores to
lock off the lift during transport. Contract your relevant RSO for access to the Wallace Wurth goods lift
keys.
2.3.5 Animals and animal bedding
Animals, animal bedding and cages can only be transported in either the goods lift or the hoist. Animals
must be caged in a manner to prevent escape during transport.
2.3.6 Chemical and PC2 waste
Chemical waste movement must be carried out in compliance with the UNSW Chemical Waste
Management Policy (see Appendix 1 Chemical Waste Management Policy). PC2 waste movement must
be done as to comply with the relevant SWP and RA found on the Medicine OHS web site.
2.3.7 Chemical and Biological Spill
The person creating the spill is responsible for the clean up. If a staff member or student comes across
an unknown spill, isolate the area and make all attempts to identify the person responsible for the
substance, so the substance can be identified. If the responsible person cannot be found the
supervisor of the area shall initiate the clean-up. Contact your H&S coordinator by phone to help
coordinate the clean-up response.
2.4 Laboratory Support Services
Laboratory support services are located on Lower Ground floor of the Lowy building. The staff provides
autoclaving, glassware cleaning and solution preparation service. Autoclaving and glassware cleaning
service are free of charge, whilst the solution preparation service run on a cost recovery basis.
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CCIA staff have a separate service provided to the individual laboratory floors on Ground and Level 1.
For a full list, please contact the Laboratory Manager.
2.4.1 Autoclaving
Any items brought for autoclaving must not release fumes which pose a risk to the staff or the
autoclave.
The liquid autoclave run occurs once per day. All items must be on the floor by 11am to guarantee
making that day’s run. All liquids to be autoclaved must be labelled (Chem alert\watch preferred).
PC2 waste must be double contained during transport. Liquid PC2 waste, that cannot be effectively
chemical decontaminated, must be separated from the solid PC2 waste and the staff must be informed
when it arrives in Lower Ground. (See SWP on the OHS medicine web site) Gowns used for PC2 work
must be bagged and be free of cytotoxins and highly toxic chemicals.
2.4.2 Glassware Cleaning
All glassware must be decontaminated and rinsed before it is brought to the wash-up area. All paper
labels and autoclave tape must be removed. All glassware must have the group name written in
permanent pen. All unlabelled, cracked or broken glassware will be discarded. Cleaned glassware can
be collected 24 hours after drop off and must be collected within 48 hours.
2.4.3 Linen
The following linen items are available for purchase from the Bio Med Store:
•
•
•
•
Gowns
Towels
Tea towels
Linen bags
All used linen must be returned in a linen bag. All used linen must be free of cytotoxins and highly toxic
chemicals. All used non PC2 linen is to be left on a trolley outside of the store, used PC2 linen is to be
left in the autoclave area.
2.4.4 Solution Preparation
A number of solutions are available for purchase from Lower Ground floor of the Lowy Building. There is
a sign out sheet and laboratories are billed quarterly. New solutions are added to the present list based
on the precinct’s need and staff availability. Request for new solutions are sent to
lowyservices@unsw.edu.au. Please include the solution recipe and the volume required each week.
2.5 Waste Management
2.5.1 Domestic Waste
Domestic waste, such as paper towel and boxes, are removed every day by the UNSW cleaners. The
domestic waste bins in the laboratory areas will not be removed if the bins contain laboratory items e.g.
gloves, sharps, chemicals or laboratory glass or plastic ware. This is a part of the weekly cleaning
service which includes sweeping and mopping of laboratory floors. There are specific circumstances
where cleaners will not undertake these activities. These circumstances will be outlined during the
building induction.
2.5.2 PC2 Waste
Most of the buildings PC2 waste is removed in Clinismart bins and collected by a third party contractor
for disposal by high temperature incineration. The outside of the Clinismart bins must be
decontaminated before leaving the laboratory. Most liquid PC2 waste is chemically decontaminated
11
then removed as chemical waste. PC2 waste can also be autoclaved within the buildings. PC2 waste to
be autoclaved must be double contained for transport with the outer container decontaminated before
leaving the laboratory. Liquid PC2 waste that cannot be effectively chemically decontaminated must be
separated from the solid PC2 waste and the laboratory support staff must be informed when it arrives
in the Lower Ground area. All gowns used in the PC2 certified spaces must be autoclaved before being
sent to the third party cleaners.
2.6.3 Chemical Waste
Chemical waste is taken to the chemical waste store near the gate 11 loading dock. Please consult the
protocol for the chemical waste (Appendix 1)
2.6 Radiation Policy
The Wallace Wurth procedures are outlined in the link below:

Guideline for use of unsealed radioactive sources
The Lowy Cancer Research can be found in the link below.

http://ohs.med.unsw.edu.au/
2.7 Bike rack
The bike rack on Lower Ground is free for everyone to use and can be accessed from the gate 11
loading dock.
The following restrictions apply to the use of the bike rack:
•
•
•
•
Bikes must be walked to and from the loading dock.
It is not be used as storage.
Bikes in the rack must be placed in a way as not to interfere with the operation of the fork lift.
UNSW, Medicine and Lowy Cancer Research Centre take no responsibility for any damage to the
bikes left in this area.
12
3. ACCESS
The buildings consists of office spaces, teaching spaces, physical containment level 1 (PC1), 2 (PC2)
and 3 (PC3) laboratories and various storage areas. Owing to this, access to non-office spaces is only
granted once an area induction and specified health and safety training has been undertaken.
For the list of access areas, see Appendix 2 Access Types for Technical and Research Staff.
For the list of people authorised to give access in your area, see Appendix 3 – Staff Authorised to Grant
Access
For information on the protocol for visiting media and tour groups, see Appendix 4 – Protocol for
Visiting Media and Tour Groups
If you are eligible for access, an authorised staff member in your area will contact FM Assist with the
relevant details. Access rights will be allocated automatically once the application has been approved.
There are 3 levels of Access:
3.1 Building Access
Building Access allows entry into common areas of both buildings including the passenger lifts between
Ground and Level 5 and links between the Wallace Wurth building and Lowy building
This access is granted to all UNSW Medicine and CCIA staff on commencement of work within either of
the buildings.
3.2 General Access in Lowy
This allows access to the office areas and passenger lifts from the Lower Ground. This access will be
granted once the staff member had completed a building induction (See Appendix 5 – Building
Induction Checklist)
This induction does NOT permit access to the PC2 labs housed adjacent to these office spaces. Access
to PC2 labs is restricted to those who have undertaken the relevant health and safety courses
(including PC2 training, OGTR training, laboratory safety awareness and laboratory induction). Your
supervisor will provide you with a training plan.
3.3 Restricted Access
Level A
PC2 Laboratories
Access to the PC2 labs is restricted to authorised persons. An authorised person is a person who:
(a) intends to undertake dealings, has been trained, has evidence of having attended training and
has not been excluded from the facility; or
(b) is an individual, or class of person, who does not intend to undertake dealings and has the
permission of the Work Group Leader/Research Support Officer/Lab Manager to enter the
facility.
There are swipe card access points in all elevators and at each floor staircase entrance. The Research
Support Officer/Lab Manager manages who is given swipe-card access.
An individual must provide evidence of having attended the following training:
 PC2 Biosafety training
 Gene Technology training
 Lab safety training
 Hazardous substances training (if required)
13


Green lab training
Ionising radiation training (if required)
The Research Support Officer/Lab Manager arranges a face-to-face laboratory induction. Then a request is
submitted to FM assist to activate the individual’s card.
Individuals must be inducted into each PC2 space. I.e. induction into the Lowy level 2 PC2 laboratory does
not give individuals access to the Lowy level 3 PC2 Laboratory.
Individuals can be given permission to work in the laboratory by their supervisor if they have not completed
all the required training course provided that the following is met:
 The individual has completed all online training courses
 The individual is enrolled in all other training courses
 Completed the laboratory induction
 The individual undertakes low risk activities only
 The supervisor has deemed the individual competent to be undertaken these activities
 The individual is supervised at all times, or the supervisor deems them competent to work alone.
Where access is required by individuals not conducting research (e.g. maintenance or cleaning) they must
be inducted into the lab by the Research Support Officer/Lab Manager in order to have access added to
their swipe card. Alternatively the Research Support Officer/Lab Manager/Senior Researcher must
accompany the individual at all times.
The Research Support Officer/Lab Manager maintains a list of all authorised persons.
For supervision requirements, follow the UNSW HS320 Training Procedure.
Level B
Access to other restricted areas may require specialised training. These areas include the BRC, PC3
laboratory and laboratories run by the analytical centre. Once training is provide, swipe access will be
modified to allow access into laboratory areas. Speak to your supervisor who will co-ordinate access on
your behalf through the appropriate lab/area manager
3.4 After Hours Access
The access levels described above are for University Core Hours only (8:00am to 6:00pm Monday to
Friday). Access into laboratory areas after these hours requires written approval by your supervisor. If
you require afterhour’s access to a laboratory other than your usual work area written permission must
granted by that laboratory’s manager as well as your supervisor. Staff and student must comply with
UNSW HS322 Working After Hours Guideline
3.5 Terms and Conditions of Staff, Student and Visitor Access
Please refer to UNSW HS414 policy document “Visitors to UNSW Facilities Guideline” available at:
http://www.ohs.unsw.edu.au/hs_procedures_forms/guidelines/HS414_Visitors_guideline.pdf
This Guideline applies to all UNSW laboratories, workshops and other facilities where visitors may be
potentially exposed to risks to their health, safety and welfare.
The following are the terms and conditions of building access:
• Individuals must not lend their UNSW Security access card to any other person.
• Under no circumstances will individuals be allowed to accompany the authorised faculty or staff
member into restricted access areas without the appropriate H&S induction.
14
• Children and young people under the age of 18 must have direct adult supervision at all times
within the building.
• Persons under the age of 18 are not allowed to enter PC2 areas within the building at anytime
except under the following circumstances:
o Authorised work experience as outlined in “An employer’s guide to workplace learning for
secondary students in government schools and TAFE NSW institutes”, Revised Ed. 2005).
https://www.det.nsw.edu.au/vetinschools/documents/work_learn/EmployersGuide_2010.pdf
o As part of authorised community activities approved by the Director Lowy Cancer Research
Centre or Executive Director, CCIA or the Head of School Medical Science.
o Other special circumstances as approved the Dean of Medicine.
• Any individual accompanying an authorised staff member will be required to remain in the
presence of the authorised staff member at all times.
• Staff and visitors entering any PC2 area must be appropriately attired.
• Persons authorised to enter a restricted area will be held accountable for securing the entrance
door after they have gained access. Doors will not be propped open or otherwise compromised.
• If an access card is lost or stolen UNSW Security must be notified immediately of the loss or theft
so the card can be disabled to prevent unauthorised use.
• An individual’s access will remain for three years except under the following circumstances:
• Failure to comply with OGTR PC2 behaviourally requirements;
• Failure to comply with UNSW Occupational Health and Safety guidelines;
• Failure to comply with UNSW Workplace Bullying Policy
• Failure to comply with UNSW Code of Conduct
• Other behaviours that interfere with the welfare of themselves and others;
• A person moves to a different department within UNSW and is no longer required to access the
Buildings;
• A person leaves the employ of UNSW, CCIA (or affiliated organisation).
The privilege of building access may be revoked if any of the above terms and conditions are violated.
Staff and students who loss access, may be able to continue to work in the building. Under this
conditions


All work in PC2 area must be carried out under the direct supervisor of a competent member of
staff.
They cannot work afterhours.
3.6 Access Procedure
Your supervisor will advise which areas you will need to access and training required.
Once appropriate induction has been completed, the authorised staff member will complete the
necessary documentation. Access is arranged through FM assist see
http://www.facilities.unsw.edu.au/forms/fm-assist.
Access should be available within 24 hours of request.
15
4.0 Health and Safety
4.1 Contacts
Name
Position
Extension
Mr Adam Janssen
UNSW WHS Manager
52214
Ms Blathnaid Farrell
UNSW Medicine Health and Safety Coordinator
52914
Ms Kate Noble
UNSW Biosafety Coordinator
52911
Dr Anthony Kee
SoMS Radiation Safety Officer
58494
Dr Lionel LourencoDias
Lowy Cancer Research Radiation Safety Officer
52532
Mr Ken Wyse
UNSW Medicine Compliance Officer
52456
4.2 Health and safety information
For general health and safety information relevant across the university refer to:
http://www.ohs.unsw.edu.au/. For SoMS-specific information refer to the SoMS Health and Safety
webpages: http://medicalsciences.med.unsw.edu.au/staff/staff/health-safety.
4.3 Reporting Health and Safety Issues
Health and safety related issues are reported according to the relevant procedure of each organisation
(CCIA and UNSW).
UNSW staff and students follow the UNSW Issue Resolution Procedure:
http://www.ohs.unsw.edu.au/hs_procedures_forms/procedures/HS338_Issue_Resolution_Procedure.
pdf
CCIA staff and students report to their supervisor and use the online reporting system through the CCIA
intranet.
Any issues arising which staff members are unsure how to resolve should be directed initially to their
laboratory manager\supervisor then lowyservices@unsw.edu.au.
4.4 UNSW Medicine OHS Web Page
The UNSW Medicine IT unit has developed a web page for WHS. It can be found on the following web
address http://ohs.med.unsw.edu.au/ . On this site you will find the minutes of the level 2 and level 3
health and safety consultation committees, policy documents and risk assessment and safe work
procedure for the facility of medicine. Limited access to the site is granted to all staff, this allows all
staff to read all documents on the site, upload new documents and to modify documents that you have
uploaded. Three years after a risk assessments and\or safe work procedure has been uploaded, the
site will ask the author to review the document. Editor access to the site is granted only to
supervisors\managers upon request to the UNSW Medicine Compliance Officer; this level of access
allows the user to modify any document in the database.
4.5 Emergencies
Emergency issues (anything that poses an immediate threat to people or property) should be reported
to campus security on extension x56666 and to their supervisor.
16
A UNSW Emergency Procedures flipchart should be available in all locations, this outlines the
procedure for fire, medical, bomb, suspect package, power outage, hazardous materials,
environmental, personal threat, natural disasters and evacuation.
In the Lowy building there are three emergency exits from the building, via the eastern and western fire
stairs. The third exit is only found on levels 2-5, near the meeting rooms, this exit is through the Wallace
Wurth building. The Lowy Cancer Research Centre evacuation point is the lawn area in front of the
Chancellery at the western end of the building.
For the Wallace Wurth building follow the guidance on this page:
http://medicalsciences.med.unsw.edu.au/staff/staff/health-safety/emergencies
New staff members should, within the first week ascertain who are their fire wardens, First Aid Officers
and health and safety committee representative.
Emergency Stop buttons are located within laboratory floors – for a full list and protocols, see Appendix
7 Use of Emergency Stop Buttons.
4.5.1 Response to Emergency Alarms
When the warning alert signal sound (Beep Beep) prepare to evacuate





If at your desk, gather what you need to get home
If in a laboratory, remove all personal protective clothing and equipment, wash hands
If you are a first aid officer, pick up the floor first aid kit
Fire wardens to the WIP phones
Follow direction of the fire wardens
When the evacuation signal sounds (whoop whoop)


Leave the building immediately via nearest fire exit (do not use the lifts)
Fire wardens begin your sweep and report back when complete (do not place yourself in danger)
In the basement of the Lowy and Wallace Wurth building, where there is no alert signal in the holding
rooms, when the evacuation signal starts (red strobe light)




Fire warden begin your sweep and report back using the WIP phones (do not place yourself in
danger)
Euthanize any animal outside their box\cage, if safe to do so
Remove all personal protective clothing and equipment, if safe to do so
Leave the building via nearest fire exit (do not use the lifts)
4.6 Local and User Alarms
The building management system (BMS) monitors various parameters within both buildings including
temperatures, air pressures, fridges, freezers and incubators. The BMS will generate both e-mail and
SMS messages to designated people if the parameters for the buildings or instruments monitored vary
from the normal range.
Contact FM to get instruments placed on the system or to assign personnel to receive the message
generated by the system.
Local alarms include low oxygen, high carbon dioxide alarms and user alarms (fridge, freezer
incubators etc) elicit no response from security unless they are called be a member of staff.
17
In the advent of low oxygen or a high carbon dioxide alarm sounding, evacuate the laboratory, if safe to
do so then activate the emergency mechanical exhaust and the emergency stop for either medical gas
or liquid nitrogen. Then inform the area supervisor, HS coordinator and the floor fire wardens, they
should then take over management of the situation until UNSW security or emergency services arrive. If
working after hours contact security, stating you have a code yellow emergency and require HAZMAT to
enter the area. Then prevent access to the laboratory until HAZMAT has declared the area safe.
User alarms trigger an email and SMS to the designated members of staff to inform them of the issue.
The users are then responsible for the management of the situation.
18
APPENDIX 1: PROTOCOL FOR THE CHEMICAL WASTE
Faculties of Science, Engineering, Medicine and CCIA
Protocol for Chemical Waste Store LG41
Authorised by:
Adam Janssen, Manager OHS Unit 27 Jan 2010
Effective date:
27 Jan 2010
Current version:
V1.1_19 Feb 2010
Dates of previous
versions:
V1.0_27 Jan 2010
Contact officer/s:
Faculty of Science OHS Coordinator, l.islip@unsw.edu.au x58225
Faculty of Medicine OHS Coordinator, m.lavin@unsw.edu.au x58735
Related documents:
Laboratory hazardous waste disposal procedure
1. Purpose – context for development of the protocol
This protocol is to provide instructions for the efficient running of the
New Chemical Waste Store LG41 located at E26 on upper campus.
2. Scope – to which positions/groups does the protocol apply
To staff and students of the Biological Science, Wallace Wurth and
Lowy Cancer Research buildings who wish to dispose of chemical
waste.
3. Definitions and acronyms used
Nil
4.
Protocol statement
1. Each building/School/Workgroup will have nominated authorised waste store key holders.
2. The chemical and biological waste stores have separate keys and are located on the southern side (rear)
of the Bio-sciences building (map reference E26).
3. All waste is to be collected, stored and labelled according to the procedures located at
http://www.hr.unsw.edu.au/ohswc/ohs/ohs_waste.html. This is the responsibility of the person(s)
generating the waste.
4. Chemical waste request forms must be completed before chemical waste is transferred to the waste
store. There are two forms as follows:
a) UNSW staff please use the UNSW Chemical Waste Collection form.
b) CCIA staff please use the CCIA Chemical Waste request form .
19
5. Please ensure that the Dangerous Goods
Class and packing group (to which the
chemical belongs) are listed on the form (if
applicable). Any packing group I (PG I) items
must be double contained in a leak proof
container (see photos). Maximum pack size
must be less than 5 litres/kilograms. (see
key holders for container locations)
6. Completed forms should be faxed to the OHS
Unit (x52365). A copy must also be placed in
the chemical inventory clipboard in the store;
otherwise waste may not be collected. This is
the responsibility of the person(s) generating
the waste.
7. At any point in time the inventory on the forms must match the actual contents of the store in case of a
chemical incident.
8. Chemicals (other than Packing Group I Dangerous goods dealt with in item 5 above) must be transported
in an appropriate secondary container (see photo examples below). Incompatible chemicals must not be
transported together in the same secondary container. For example, no toxics with flammables, no acids
with alkalis/bases. Secondary containers may be transported together on the one trolley.
9. Only the 15L plastic waste cubes may be transported without secondary containment
10. All secondary containers must have lids and must be labelled with the dangerous class being
transported. Place the relevant Dangerous Goods Class diamond into the plastic sleeve on the container.
The waste disposal form must also accompany the containers so that correct identification of chemicals
can be made in case of emergencies or spills.
11. Once the chemicals are at the dangerous goods store they must be placed in their respective dangerous
goods cabinets, or marked shelf location. Dangerous goods in glass containers should be placed in their
respective cabinets in the first instance then only on open shelves if the cabinets are full. E.g.
a. Acids in glass containers should be placed in the acids cabinet on the left in the first instance. Acids in
plastic containers should be placed on the marked shelves.
b. Acids in glass may be placed on the marked shelves if the acids cabinet is full.
c. Bases/Alkali in glass should be placed in the Alkali cabinet (small corrosives cabinet) in the first
instance. Alkali in plastic containers should be placed on the marked shelves.
d. Bases/Alkali in glass may be placed on the marked shelves if the alkali cabinet is full.
20
12. A spill kit and PPCE is provided in the waste store should a spill occur. Spill procedures are dealt with
separate to this document.
13. The waste store key holders are responsible for ensuring that persons generating waste have complied
with the above. This may be done by regular monitoring or spot checks by key holders and OHS Unit
personnel.
14. The waste store key holders are responsible for ensuring that people accessing the waste stores know
exactly where different types of chemical waste are to be placed. (In other words, induct people you allow
to use the keys and keep a record of that induction).
15. Access to the waste store will be withdrawn for anyone failing to comply with these guidelines.
NOTE: DO NOT place any unlabelled chemical into the waste store as it will not be collected.
5.
Roles and responsibilities
OHS Unit is responsible for ensuring the chemical waste contractors pick up and remove waste from this location
and for advice on waste removal issues.
Keyholders are responsible for ensuring that:
1. all waste is located in the store as per the shelf label locations,
2. all chemicals are listed on the waste disposal forms,
3. A copy of the waste disposal form is left in the store clipboard.
21
APPENDIX 2: ACCESS TYPES FOR TECHNICAL AND RESEARCH STAFF
Group Name
Induction required?
C25/C27 Building Access
(Access through Wallace Wurth links, passenger lifts
and into common areas)
C25/C27 General Access
Access to lift from the LG, access down fire stairs next
to the lifts into basement and LG and office areas on
levels G-4
No
Yes – Building Induction
Conducted by:
Lowy HS coordinator
Lab Manager or delegate
Wallace Wurth (C27) does not have this level of access
for research or technical staff. The building induction
and laboratory inductions are conducted concurrently.
C25\C27 Restricted Access Level A (PC2 Spaces)
Access to PC2 laboratory spaces, goods lifts and waste
rooms associated with each floor
C25 Restricted Access Level B (Basement)
Access to basement front door only
Yes
Conducted by: Lab Manager or delegate
C25 Restricted Access Level B (Radiation Rooms)
Access to Radiation Rooms on Level 3
Yes
Conducted by: Radiation Safety Supervisor or delegate
C25 Restricted Access Level B (Radiation Waste)
Access to Radiation Waste in Lower ground
Yes
Conducted by: Radiation Safety Supervisor or delegate
C25 Restricted Access Level B (Lower Ground)
Access to cryo-store, tissue processing rooms
Yes
Conducted by: Bio-bank manager or delegate or
CCIA/CVR laboratory manager or delegate
C25 Restricted Access Level B (Stores)
Access to Stores Area (restricted to Stores Staff only)
C25 Restricted Access BRIL
Yes
Conducted by: Stores Manager or delegate
Yes
Conducted by BRIL Manager or delegate
C25 Restricted Access BMIF
Yes
Conducted by BMIF Manager or delegate
C27 Lower ground BRC
Yes
Conducted by: BRC Manager or delegate
Yes
Conducted by: BRC Manager or delegate
For other areas please contact lowyservices@unsw.edu.au
22
APPENDIX 3: STAFF AUTHORISED TO GRANT ACCESS
Group Name
Authorised Positions
C25\C27 Building Access
Floor Lab Manager
Julie Hatzi (SoMs Staff)
Anastasia Korlimbinis
Bernice Tan (MWAC Staff)
Vicki Truskett (other Med Staff)
Lowy Ops team
C25 General Access
Floor Lab Managers
Lowy Ops team
C25\C27 Restricted Access Level A
Floor Lab Manager
Lowy Ops team
C25\C27 Restricted Access Level B BRC (BasementLowy, Lower ground-Wallace Wurth)
BRC Manager
Lowy Ops team
C25 Restricted Access Level B (Radiation Rooms)
Radiation Safety Officer
Lowy Ops team
C25 Restricted Access Level B (Radiation Waste)
Radiation Safety Officer
Lowy Ops team
C25 Restricted Access Level B (Lower Ground)
Lower Ground Manager
Lowy Ops team
C25 Restricted Access BRIL
BRIL Manager
Lowy Ops team
C25 Restricted Access BMIF
BMIF Manager
Lowy Ops team
For access other areas please contact lowyservices@unsw.edu.au
23
APPENDIX 4: MEDIA AND TOUR GROUPS PROTCOL
UNSW Medicine
Protocol – Media and tour visits to Lowy Cancer Research and Wallace
Buildings
Document Control Number:
SoMS_HS_044
Authorised by:
Assoc. Dean Terry Campbell
Version & Effective date:
Aug/2013
Dates of previous versions:
25 June 2010
Contact officer/s:
Ken Wyse, HS Coordinator Lowy (k.wyse@unsw.edu.au) and
Blathnaid Farrell, HS Coordinator Medicine (b.farrell@unsw.edu.au)
Related documents:
Filming on Campus Policy (Venues and events spaces)
Wurth
HS414 Visitors Guideline
1.
Purpose – context for development of the protocol
This protocol is to provide instructions for the safe visitation of media and other tour groups in the Lowy Cancer
Research Centre and Wallace Wurth Building.
2.
Scope – to which positions/groups does the protocol apply
All workers, visitors and others
This protocol does not apply to visiting workers (e.g. collaborator) or maintenance contractors (refer to the HS414
guide above).
3.
Definitions and acronyms used
Media visits
may include people working for or on behalf of TV, radio, newspaper,
website, magazine, journal or other news-reporting agency
4.
Tour visits
may include visits from benefactors, donors, charities, school groups, groups from
other universities, UNSW workers who are not inducted into the Wallace Wurth and
Lowy buildings.
UNSW host
a UNSW staff or student who is the main liaison person with the visiting media or tour
group.
Protocol statement
4.1 Authority for media/tour visits
The Group Head / Area Manager must consent to any tour being undertaken in their area of
responsibility. Requests should preferably be made 24 hours in advance. For visits to laboratories the
Research Support Officer/Laboratory Manager should be informed (e.g. in order to prepare sufficient
PPE).
24
Where possible (e.g. when research/equipment does not have to be observed up-close), media/tour
visitors should view laboratory spaces from windows into the laboratory.
Any media/tour visits after-hours (i.e. 6pm – 8am) must be approved by the Head of
School/Department
4.2 Preparation for media/tour visit
Where relevant, if construction work is ongoing check with the Project Manger to determine if there will
be any disruptions during the time of the visit e.g. shut-downs, noisy work, dust etc.
The UNSW host must ensure an inspection is conducted of the area to be visited to identify any
hazards or items on display that could be of a confidential nature. Address these prior to the visit.
The UNSW host must inform the media/tour leader of all protocol requirements in advance of the visit
e.g. by providing a copy of this protocol or the relevant sections i.e. 4.3 and 5.
4.3 Media/tour visit requirement
The following must be followed for all media/tour visits:
1. Media/tour visitors must be supervised at all times, by a Group Head / a senior staff member /
Research Support Officer / Lab Manager (i.e. someone with training in induction to the workplace).
2. The UNSW host shall provide information covering the following:
a. Emergency evacuation procedures (building alarm tones).
b. Emergency assembly point location.
c. UNSW emergency phone number: 938 56666.
d. (For laboratory visits): Personal Protective Equipment (PPE) required.
e. (For laboratory visits): Emergency procedures e.g. shower and eye wash, power shut off.
3. Any electrical equipment that will be powered in the building must be, where required, electrically
tested and tagged.
4. Any planned activities which generate smoke (e.g. candles on a cake, poppers) must be approved
by Facilities Management, as isolation of the smoke detectors may be necessary.
5. The organised consumption of alcohol is restricted to licensed premises or authorised events only.
6. Children primary school age or under must have direct adult supervision at all times within the
buildings.
7. There is no smoking within Wallace Wurth or Lowy Cancer Research Building or on campus (except
in designated zones).
8. Plant rooms and service cupboards shall not be accessed without prior permission from Facilities
Management.
9. Any incidents or injuries during the visit shall be reported to the UNSW host who will log it in the
online hazard reporting system.
10. If the visit is for an extended period e.g. several days, emergency contact details should be obtained
for each visitor (such as next-of-kin).
Additional requirements for visits to laboratory spaces:
11. Media/tour visitors must be met outside the laboratory and escorted in.
12. Media/tour visitors entering a laboratory space should not exceed 10 people. The Group Head /
Laboratory Manager may change this based on an assessment of risk.
13. No child under secondary-school age is permitted inside laboratory facilities; unless as part of an
activity authorised by Head of School (or equivalent) or Dean of Medicine.
14. Secondary school age students must have a signed parental consent form.
15. Secondary school age students must have an adult:student ratio of 1:5 when in the laboratory.
16. Media/tour visitors must wear fully enclosed shoes with a non-slip sole. Members of the group not in
appropriate footwear will be prohibited from entering laboratory spaces.
25
17. Media/tour visitors who enter the laboratory spaces will be required upon entry to put on the PPE
required for the area e.g. laboratory gowns.
18. All necessary PPE shall be provided by UNSW.
19. There is no eating, drinking or application of cosmetics in the laboratory spaces.
20. Use of mobile phones is prohibited whilst in the laboratory spaces.
21. Any equipment brought into and operated within the laboratory space (e.g. lighting) must wiped
down with disinfectant prior to leaving the space.
22. This protocol does not apply to visiting workers (e.g. collaborator) or maintenance contractors (refer
to the guide above - HS414).
23. At no stage shall media/tour visitors touch, move or handle any laboratory items. If necessary, the
appropriately trained UNSW host shall carry out the action.
24. In the event of a spill or an incident, immediately inform the UNSW host and follow their instruction.
Media/tour visitors must not attempt to deal with an emergency by themselves.
5. Roles and Responsibilities
5.1 Area supervisor/Group Head
 To assess and approve (or otherwise) all requests for media/tour visits to the area.
5.2 UNSW Medicine host
 To provide a copy of this protocol to the media/tour visit leader.
 To ensure media/tour visitors receive appropriate information about the area they will visit.
 To ensure the area to be visited is not in a hazardous condition.
 To ensure media/tour visitors are escorted at all times.
 To ensure PPE is available for visitors when required.
 To ensure that visitors follow all health and safety requirements (including wearing of PPE
where required).
 To arrange all cleaning and waste disposal as necessary following the visit.
5.3 Media/tour visitors
5.4
 To follow this protocol and all reasonable instruction from the UNSW host.
26
APPENDIX 5: INDUCTION CHECKLIST
Campus overview

Security
o Film on website
o Flip charts, Escorting service to parking

FM
o Building maintenance 55111
 IT Service Desk 51333
 Non Smoking
Lowy Cancer Research Centre

Building
o Evacuation both Lowy and Wallace Wurth
o Western fire Stairs in Lowy
o Room bookings + first aid room level 4 + spill kit
o Lowy operations team (lowyservices@unsw.edu.au)
o Stores
o Emergency stop buttons

Lab Floors
o Access + after hours

Basement
o Access
o Showers

Lower Ground + walk through
o Wash up service\autoclave
o Stores
o Fork lift
o Bike rack
o BMIF
Basic OHS

Basic PC2
o Shoes
o
o
o
o

Hand washing
PPE
Personal items in labs.
MyUNSW
Movement of goods ( including use of Goods lift)
o Double containment (no eskies)
Cleaners

Waste
o PC2 Vs domestic, chemical, cytotoxic, radioactive
27
Induction Flow Chart for the Lowy Cancer Research Centre
Building Induction for
Office based
staff\students:
Conducted by WHS
coordinator or
Manager: Grants
access C25 Building
and C25 General
Building Induction for Lab based staff\students (include Lower
ground): Conducted by WHS Coordinators or Lab Managers:
Grants access C25 Building, C25 General, C25 Lower ground
Lab Induction:
Conducted by Lab
Managers: Grants
access C25
Restricted Access A
(* see note 2)
BRC Induction:
Conducted by Facility
manager\staff: Grants
Restricted access B Basement
BMIF Induction:
Conducted by
BMIF staff: Grants
Restricted access
B – BMIF and or
Flow
BRIL Induction:
Conducted by
BRIL staff: Grants
Restricted access
BRIL – MRI
and\or other
imaging
Specific Equipment Induction: Conducted by the Custodian: Grants access to
Equipment booking system
Notes:
1.
2.
3.
4.
All personnel working in the Lowy Cancer Research Centre must have a building induction before the
commencement of work.
Each laboratory induction is specific for that laboratory. Therefore personnel must be inducted into each
laboratory area of the building that they intend to work in.
Each induction builds on the previous one so should be completed in the order indicted above.
Personnel conducting the inductions are responsible for keeping a record of the induction.
28
Appendix 6: Use of Emergency Stop Buttons
There are 5 groups of Emergency Buttons within the laboratory floors:




Liquid Nitrogen
Laboratory Gases: combined reticulated and bottled system
Mechanical: Emergency Gas
Electrical: combined essential and non-essential
The laboratory gases, mechanical and electrical emergency buttons are grouped together on two
locations per lab floor. The western emergency buttons are near the fire stairs and the eastern
emergency buttons are near the Goods lift.
29
Emergency Stop Electrical



The electrical emergency push button is designed to be used in the event of an electrical
emergency.
On activation of this push button both essential and non essential power to the affected floor
would be isolated.
Resetting: To reset the boards, all mushroom emergency buttons would need to be released;
manual resetting will be required within the local distribution boards. Facilities management will
need to be contacted for this to occur.
Emergency Mechanical Exhaust


The mechanical emergency spill air push button is designed to be used when there is a major
chemical spill or biological spill within the laboratory area which requires the mechanical
ventilation system to operate in full fresh air mode with relief/spill air fans operating at
maximum capacity.
Resetting: To reset the system all mushroom emergency buttons would need to be released.
Emergency Stop Medical Gases
The laboratory gas system (reticulated and gas bottles) can only be isolated per affected floor when the
emergency button is pressed by users. This was designed to give users maximum flexibility in
determining if CO2 is to be isolated per level and allow incubators fed with CO2 to remain in operation.
Sensors:
CO2 sensors have been installed wherever carbon dioxide gas is reticulated to the room. These sensors
have been installed as a failsafe device for instances where the mechanical ventilation system fails
whilst simultaneously there is a CO2 leak within rooms.


The sensors provide first warning to occupants within room that there is a leak. Occupants are
to evacuate the space immediately and activate the medical gas emergency Push Button.
The laboratory gas system will not automatically shut down with activation of CO2 Sensors.
Resetting:


To reset the system, all mushroom emergency buttons would need to be released and sensor
will reset itself once CO2 levels have reached a safe level.
Gas Alarm Panels would display the room where sensors have activated.
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Emergency Stop Liquid Nitrogen
The Liquid Nitrogen Emergency button is located outside general freezer rooms from Ground to Level 3
on the north western end of the floor plate. On activation of the Liquid Nitrogen Emergency button, the
affected floor liquid nitrogen system will be isolated.
Sensor:
Oxygen depletion sensors are located within rooms which are reticulated with Liquid Nitrogen. These
alarms are complete with warning light and siren. All alarms will be monitored by the BMCS.
The liquid nitrogen system will be automatically isolated in the following event:


Activation of O2 sensors within room, Emergency push button
Mechanical exhaust system failure and maintenance
Resetting:
To reset the system, press the reset button on the Liquid Nitrogen Gas Alarm panel. The sensor will
reset itself once oxygen levels have return to normal conditions.
Emergency Stop Natural Gas
The natural gas emergency buttons are scattered throughout the laboratory floor wherever natural gas
is reticulated to rooms. The emergency buttons are usually located on the exits to each room. On
activation of this button, natural gas to the affected floor will be isolated. This will be monitored by the
BMCS.
Resetting:
To reset the system, all mushroom emergency buttons would need to be released, resetting at the main
alarm panel located within the ESV cupboard near the western fire stair will be required to return gas to
the floors. Facilities management will need to be contacted for this to occur.
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