Format for the project proposals
Call RIP projects 2016
The format below is to be followed strictly when drafting a project proposal for a Research Initiative
project (RIP).
Project proposals exceeding 10 pages (without annexes) will not be accepted
GENERAL INFORMATION
Max. 2 pages
Project information
Country and region of the project
Project title
Project Summary (Max. 5 lines)
Sector(s) and subsector(s) of the project
Please fill in the main sector and subsector; secondary sectors and subsectors are optional (see the clarification
and list of sectors and subsectors in the related Call annex available online).
Main Sector
Main Subsector
Secondary Sector(s)
Secondary Subsector(s)
Project duration (max. 4 years for RIP projects)
Applying IUC partner university
Name, faculty, department and unit
(Former) position in the IUC university
Local promoter
(Name, address, phone, e-mail address, function)
Name(s) of the authority of the local institute (Rector,
Vice-Rector)
Address of the department
Involvement of other local university/universities (supporting partner) (if applicable)
Call RIP projects 2016
Annex 1: Format for the project proposals
1/5
Name, faculty, department and unit
Website
Local promoter
(Name, address, phone, e-mail address, function)
Statute of the institute (private or public)
Supporting/cooperating Flemish university (if applicable)
Name, faculty, department and unit
Flemish cooperation partner
(Name, address, phone, e-mail address, function)
Financial/administrative project officer (if applicable;
(Name, address, phone, e-mail address, function)
Involvement of other Flemish universities/university colleges. (if applicable)
Name, faculty, department and unit
Other Flemish cooperating partners
(Name, address, phone, e-mail address, function)
Total budget requested from VLIR-UOS (in € for the full duration of the project) (max. € 100.000 for a RIP
project)
Total budget
Budget divided over the different budget lines:

A. Investment costs (max. 10% of the budget for RIP)

B. Operational costs

C. Personnel costs (max. 10 % of the budget for RIP)

D. Scholarship costs

E. Coordination costs (only local) (5 % lump sum from A to D)
Signature of the promoter
Call RIP projects 2016
Annex 1: Format for the project proposals
2/5
DETAILED INFORMATION
1. Description of the project context
(max. 4 pages)
1.1.
Background of the project
Original idea and steps undertaken to elaborate the idea.
History of the collaboration / antecedents
Antecedents – please indicate how this projects links up, builds upon Phase II IUC cooperation. Based on which
project(s). Relation to earlier project results, actions already undertaken..
1.2.
Presentation of the project partners
Local project partners
Local project team
(Involved staff next to the promoter and copromoters already mentioned on page 1.
Professors, assistants, (administrative)
collaborators, etc, ; involved departments/universities.)
Capacities and strategic interest (as they
relate to the project)
Experience of the promoter
Links to other relevant national and international collaborating institutes (name, nature)
and society in a broader sense (government,
NGO, etc.)
Collaborating Academic Units (Flemish universities or other) (please add lines if more than 1 academic unit/collaborating partner)
Collaborating team(s) of the project
(Involved staff next to the promoter and copromoters already mentioned on page 1.
Professors, assistants, (administrative)
collaborators, etc, ; involved departments/universities.)
Capacities and strategic interest (as they
relate to the project)
Experience of the promoter
Call RIP projects 2016
Annex 1: Format for the project proposals
3/5
Other involved actors (if applicable)
Name and function of the actor
Major (project related) activities
Capacities and strategic interest (as they relate to the
project)
Reasons for which the actor is involved in the project
1.3.
Link with the VLIR-UOS country strategy
Description of the link with the VLIR-UOS country specific strategic guidelines that have been elaborated for the country concerned. (see background documents, only relevant for countries with a strategy)
1.4.
Link with other initiatives (complementarity/synergy)
Link with initiatives taken in the same domain by other organisations (local, regional, etc.) and in other
VLIR-UOS activities.
1.5.
Beneficiaries / target group
Description of the direct beneficiaries (specific objective) and indirect beneficiaries and stakeholders
(external groups that are affected by the implementation of the project), their interest, attitude and
possible role.
1.6.
Problem analysis
General and national presentation of the sector / development problem treated in the project, as well
as the political lines (development problem related to the sector analysis)
Analysis of the capacity constraints the partners are confronted with (academic problem)
List of topic related scientific documents available
2. Description of the project
Consistent with the Logical Framework Matrix (LFM) and the Indicative Operational Plan (IOP)
(Max. 3 pages)
Description of the project. (max 15 lines)
Call RIP projects 2016
Annex 1: Format for the project proposals
4/5
For research activities, please elaborate the proposed research methodology and process .
Describe the developmental relevance of the project.
3. Assumptions, preconditions, sustainability
Describe in detail the preconditions and external factors that can influence the realisation of the
specific objectives and the results (feasibility).
Describe the opportunities and challenges for the sustainability of benefits (capacity retention, continuation of research activities, etc.) after VLIR-UOS funding (sustainability).
Reflections on possible strategies to retain staff members, strengthen the research culture, strengthen networking, and to make external cooperation possible.
4. Annexes to be added
By the promoter
Annex 1: Project proposal
This document
Annex 2: LF and OP
Logframe and operational plan
Annex 3: Budget proposal
Detailed budget to be added. This document provides the correct format.
Please follow the predetermined formulas on the different excel sheets.
Annex 4: Written confirmation of the Flemish collaborators and local co-promoter(s) (if applicable)
Annex 5: Brief CV (max. 2 pages) of the promoter; Flemish collaborator(s) and local co-promoters (if applicable)
By the partner university / former IUC coordination unit
Annex 6:
Overview proposals per IUC partner institution
Annex 7:
Checklist completeness of the proposal
Annex 8:
Compulsory annex local per diem or Daily Subsistence Allowance
regulation
By the peer reviewer
Annex 9:
Peer review document
Call RIP projects 2016
Annex 1: Format for the project proposals
5/5