44th Annual Jaycees
Independence Day Celebration:
Festival & Fireworks
Hosted by the Greenville Jaycees in partnership
with the City of Greenville
Zambelli Fireworks Sponsored by Hastings Ford
Event Description:
For 44 years, the Jaycees have provided the community with a place to gather and celebrate
Independence Day. Beginning in the afternoon hours on Friday July 3rd, this family-friendly, large
scale event provides opportunities to feature talented musical performances while participants indulge
in a variety of delicious food and beverages, frosty treats, and festival specialty foods. Local
merchants are invited to attend as well. Activities include inflatables, family games and contests,
and on-site attractions. A Veterans Recognition Ceremony is planned to thank those who have served
and continue to serve our country. At dusk, we enjoy a premier fireworks display; one of the largest
in Eastern North Carolina. The event is held in the Greenville Town Commons and along First Street
– rain or shine.
In recent years, the crowd estimates were confirmed between 15,000 - 20,000.
The exposure and awareness gained from attending this large-scale, family-friendly holiday celebration
is an incredible opportunity that your group will not want to miss! We encourage you to apply to join us!
In the past, the Jaycees Independence Day Celebration has supported a variety of local charities and
organizations. This year is no exception for the Greenville Jaycees to give back to our communities.
For the July 3, 2015 event, proceeds will benefit local charities.
For those who have attended in the past, THANK YOU for your continued support of Jaycees
Independence Day Celebration!
2015 MERCHANT VENDOR APPLICATION
Applications for all vendors must be postmarked by Thursday June 11, 2015.
After this date, contact us to see if there is still space available via email at gvjaycees@gmail.com
One form per booth.
Only completed applications accompanied by a check for all applicable fees will be accepted. Refunds
will only be provided in the event your application is not accepted.
Vendors must arrive on-site at the Greenville Town Commons on Friday July 3rd- time-TBD.
Activities will run from approximately 3:00 PM until dusk. Vendors must cease sales at
9:00PM. Greenville Police will end lines at exactly 9:00PM. The fireworks display will start at
approximately 9:15PM. No sales can occur after 9:00PM or following the fireworks display.
This is a rule with Greenville Police Department. It is strictly enforced.
No rain date is scheduled, per request by the City. Notification will be provided at least 24 hours in
advance should inclement weather be expected. This event will occur rain or shine.
VENDOR CONTACT INFORMATION:
Name:
Business Name:
Primary Phone Number:
Will this be the on-site phone #? Yes / No
Secondary Phone Number:
Will this be the on-site phone #? Yes / No
Address:
City, State, Zip:
Email Address:
Website Address:
Most recent year you had a booth at Jaycees Independence Day Celebration:
BOOTH INFORMATION - MERCHANT VENDORS:
The description information below is requested for the ability to best describe our vendors in printed
media and for publicity purposes. Please include 1-3 images of your booth and set up.
Description of Vendor:
Detailed List of Item(s) to be Sold:
*Attach additional pages as needed
Price Range of Items Sold: $
to $
Booth Set-Up: □ Tent
□ Table □ Other
Approximate size of space needed:
MERCHANT VENDOR BOOTH FEES (INDICATE YOUR PERFERENCE):
□
□
$100.00 Merchant Vendors
□
$50.00 Hand-crafted/Hand-made Items
$75.00 Commission Vendors/Independent Consultants
□ Avon
□ Mary Kay
□ Origami Owl
□ Pampered Chef
□ Scentsy
□ Tastefully Simple
□ Thirty One Gifts
□ Tupperware
□ Other
We have a limited number of ‘prime’ spaces available for merchant booths. Submit your
completed application quickly to reserve your space! If you would like to reserve one of these spaces,
please indicate by checking the box below. Add the additional $100.00 to your payment:
□ + $100.00 Prime Location
COMMUNITY ORGANIZATIONS – MERCHANT VENDOR BOOTH FEES:
If you are a community organization (i.e. church groups, school clubs, fire departments, civic/service
associations, etc.) or a non-profit organization and you would like to sell merchandise, complete this
section below.
Description of Organization:
Mission Statement of Organization:
Item(s) to be Sold (must be accurate):
*Attach additional pages as needed
Price Range of Items Sold: $
to
$
Booth Set-Up: □ Tent □ Table □ Other
Approximate size of space needed:
COMMUNITY ORGANIZATION MERCHANT BOOTH FEE (INDICATE YOUR PREFERENCE):
□
$100.00 Flat Fee for Community Organizations
We have a limited number of ‘prime’ spaces available for merchant booths. Submit your
completed application quickly to reserve your space!
If you would like to reserve one of these spaces, please indicate this below by checking the box
below. Add the additional $100 to your payment:
□
+ $100.00 Prime Location
Important Notes
The Greenville Jaycees Independence Day Celebration Planning Committee
reserves the right to deny any application and may limit the sale of particular item.
Refunds will only be provided in the event your application is not accepted.
This event will take place rain or shine on Friday July 3rd.
GENERAL RELEASE & LIABILITY WAIVER:
The Greenville Jaycees assume no responsibility for lost, damaged or stolen items. The undersigned
hereby discharges the Greenville Jaycees of any and all claims and suits from damages or loss to the
undersigned’s property during the event. The Greenville Jaycees will not be held responsible for any
criminal/tortious conduct as well as any negligent act or omission that may injure or harm someone
caused by any of the vendors or their employees/contractors. The undersigned agrees to abide by the
rules established by Greenville Jaycees for the Independence Day Celebration. Anyone not in
compliance will be suspended from future participation and are subject to removal with no refund or
fee. I authorize the use of digital images, slides and information herein submitted to the Greenville
Jaycees for publicity (both electronic and print usage) and documentation. I have read and
understand all information in this application and I agree to comply with all Greenville Jaycees
Independence Day Celebration rules and regulations.
Print Name:
Signature:
Date:
In Addition - Please Initial the Vendor Agreements below:
All rules and regulations have been reviewed. By submitting an application and fee, the vendor
indicates the intention to comply with all regulations set forth by the Greenville Jaycees, City of
Greenville and its associates.
Vendor agrees to comply with all rules and ordinances of the City of Greenville, Pitt County
Environmental Health, City of Greenville Fire and Rescue, and City of Greenville Recreation and Parks.
All food will be subject to inspection. Pitt County Environmental Health will be inspecting all food
vendors on the day of the event. You will be notified of inspection time closer to event date.
Vendor vehicles other than the vendor cart used for actual sales are not permitted on the Town
Commons grounds or the festival street. All supply, passenger and extra vehicles must be removed
by time TBD on July 3rd.
Vendors agree not to sell beverages of any kind unless given prior permission from Greenville Jaycees.
Vendors agree not to sell glow items of any kind unless given prior permission from Greenville Jaycees.
CHECKLIST & REMINDERS
Check off all the items listed below as you prepare your application.
When all boxes are checked, you are ready to send your application to the Greenville Jaycees.
THANK YOU for your interest in our event!
Complete the entire application and sign
Review the Rules & Regulations and initial the vendor agreement
Include payment for your booth fee
Include images of your booth and setup
Include detailed and accurate list of food item/menu that you propose to sell
Mail to: Greenville Jaycees
Attn: Independence Day Celebration Committee
PO Box 258
Greenville, NC 27834
Direct Correspondence & Inquiries to Sonni Minton, Jaycees Independence Day Celebration Committee Chair
at gvjaycees@gmail.com
JAYCEES INDEPENDENCE DAY PLANNING COMMITTEE RULES &
REGULATIONS
Application & Fees:



All fees must be paid in advance. Make checks payable to THE GREENVILLE JAYCEES.
Checks will be deposited upon receipt. Refund checks will be issued for those vendors not accepted.
Check returned for insufficient funds are subject to a $50.00 handling fee.
Selection & Notification:
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Notification will be sent to selected vendors by Thursday June 18, 2015 via email. Decisions are final.
The City of Greenville authorities (including, but not limited to the Recreation and Parks Department,
the Police Department, and the Fire and Rescue Department) and Pitt County Environmental Health
have the ability to remove any vendor for violations or procedure.
Vendor sites are assigned after fees are paid in full. The number of available spaces may be limited. No
special location request is guaranteed.
On the day of the event, the Greenville Jaycees as well as the Recreation and Parks staff have final
decision on vendor sites. This is not negotiable.
Vendor site locations may differ from past Independence Day Celebration events.
Event Site & Logistics:
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Display Surface: Greenville Town Commons (grassy area)
Display Size: 10’x10’ booth spaces (overall size)
Attendance figures from precious years is 15,000-20,000
Vendors will be selling food and merchandise for a longer duration of time this year. Additionally, we
have added various on-site activities throughout the afternoon to increase attendance and offer more
time for exposure to your business and sales.
The Greenville Jaycees Insurance policy does NOT cover vendors. Vendors are responsible for
obtaining adequate insurance for this event and their protection.
Booth Space:


Booth spaces are up to 10’ x 10’ max
Vendors will be asked to keep all noise (including radios, background music, played instruments, etc.)
at an absolute minimum in consideration of others.
Equipment:



Booth fees do not include tents, tables or chairs. Vendors must provide all equipment they require.
Generators are not permitted at the Greenville Town Commons. If necessary, special permissions may
be given to use a Honda generator, but vendor will need prior written approval from the Greenville
Jaycees and Recreation and Parks.
Please plan to have appropriate weights for your display in the event of excessive wind.
Sales Tax:


Event sponsors receive no commission on sales.
Each vendor is responsible for the collection of NC sales tax during the event. To apply for a Sales Tax
and Use Tax Account Number visit www.dor.state.nc.us and chose NC-BR. For additional information
about NC sales tax, please contact the NC Department of Revenue at 1-877-252-3052
General Sale Requirements:
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Raffles, drawings and free activities, and contests must be pre-approved by The Greenville Jaycees
Only approved food vendors are permitted to sell food and/or approved beverage items at their booths.
No one is permitted to sell or giveaway sodas or water. Jaycees sell those items to pay for the event.
All merchandise must be visibly priced.
Distribution of literature or samples must be related to the exhibit.
Vendors must remain in place until the end of the event.
Cancellation/Inclement Weather Policy:

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The City of Greenville authorities (including, but not limited to the Recreation and Parks Department,
the Police Department, and the Fire and Rescue Department) have the authority to cancel the event.
Vendors should be prepared to set up and exhibit in the case of light rain. In the event of heavy rain or
inclement weather, the Greenville Jaycees Independence Day Celebration Committee will consider the
hazards and needs to event participants before making any decision associated with canceling or
suspending the event.
The Greenville Jaycees will not be held responsible for loss of sales due to weather.
No refunds will be given. However if the entire event is rescheduled, all vendors will have the
opportunity of participating at no additional cost.
Important Dates & Schedule
 Vendor Application Deadline
Postmarked by June 11, 2015
 Selection Committee Meeting
June 17, 2015
 Notification email to accepted vendors
June 18, 2015
 Event Information Packet (including booth space assignments)
June 25, 2015
 Load-in and Set-up
July 3, 2015 - TBA
 Vehicles moved off-site
July 3, 2015 -TBA
 Breakdown following the fireworks display
July 3, 2015 AT 10:00PM
If you have any questions or need further clarification, please direct correspondence to Sonni Minton,
Jaycees Independence Day Celebration Committee Chair at
gvjaycees@gmail.com