City University of Hong Kong
Run Run Shaw Library
香港城市大學
邵逸夫圖書館
Agreement to Donate
Reference Number: AD2015/________
(Please fill in this form upon confirmation from the Library)
Donor Information
Name of the Donor:
____________________________________________________
(Prof/Dr/Mr/Mrs/Ms/Miss*) *delete as appropriate
Phone No.:
Email:
Donation Description
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
(Please attach a separate sheet if you need more space)
Please check the following boxes

I understand that when a donation of materials is accepted to be included in the Library
Collection, the Library becomes the sole owner, and reserves the ultimate right to
determine retention, location, level of cataloguing, appropriateness for digitization, access,
and other considerations related to use or disposition.

I have read the Donation Policy on the reverse of this form and agree to all terms.
Signature: ______________________________________
Date:
______________________________________
Notes


I wish/do not need* to get acknowledgement of receipt by

email* _____________________________________________________

fax* _____________________________________________________

letter*(mailing address) _______________________________________
___________________________________________________________
I wish/do not need* to have a bookplate with my name as the donor
*delete as appropriate
Send the Form to the Library
By Mail:
Gift & Exchange, Acquisitions Section
Run Run Shaw Library
City University of Hong Kong
Tat Chee Avenue
Kowloon, Hong Kong
Last modified on 4 August 2015
Email :
lbacq@cityu.edu.hk
Fax:
(852) 3442-0218
City University of Hong Kong
Run Run Shaw Library
香港城市大學
邵逸夫圖書館
Donation Policy
The Library welcomes gifts of books and other materials that contribute to the enrichment of the
collection, and hence to the curricular and research needs of the University community. Due to the high
cost of processing, the Library may not be able to take on every donation. Furthermore, donations will
only be accepted on the understanding that the Library becomes the sole owner, and reserves the
ultimate right to determine retention, location, level of cataloguing, appropriateness for digitization,
access, and other considerations related to use or disposition. The Library kindly asks prospective donors
to consider this before making their donations.
Generally the Library accepts:
 Academic and scholarly materials
 Materials of research interest
 Materials that fill a gap in our existing collection
 Materials in good physical conditions
We appreciate your offer. At the same time, we cannot accept
 Titles that the Library already owns (unless in high use or special edition)
 Materials in poor condition
 Popular books, fiction, trade books or popular magazines
 Outdated or superseded titles (e.g. travel guides or directory-type materials)
 Scattered or single issues of periodicals, or new periodical subscription that cannot be sustained
 Non-academic audio-visual materials (unless course-related)
 Non-print materials that require equipment that the library does not own, or is unlikely to acquire
 Textbooks (published beyond three years)
 Computer manuals
Drop-off Donation
The Library would not accept drop-off donations. If you are considering a gift to the Library, please fill
out the Gift Proposal Form.
Donating to the Library
The Library will review the gift proposal and get back to the potential donor normally within two weeks.
If the donation, in part or whole, is accepted by the Library, the donor will be notified and invited to fill
out the Agreement to Donate on the reverse page, and send it back.
Special Shelving
Donated materials normally would not be placed on special shelves or separated from the main
collection. Gift books are acknowledged with bookplates if the donor wishes.
Funding Support for Gift Collections
Donors of large collections are encouraged to consider providing funding support for the preservation,
housing, processing, cataloguing and sustaining the viability of their donation to facilitate access, use,
and enhanced learning and research.
Gift Evaluation
The Library is not able to provide donors with appraisals of the gifts for tax purposes.
Contact Information
Additional questions on gifts may be directed to Gift & Exchange, Acquisitions Section at
lbacq@cityu.edu.hk
Last modified on 4 August 2015