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Friends of King’s
Annual General Meeting
Held on Monday, 14th September 2015 at 7:30 pm
Alan Cooper Library
The King’s School in Macclesfield
Members Present:
Mel Toms, Frances Naismith, Dr Simon Hyde, Rachel Collett, Toni Watkins, Charlotte Rous
Sarah Holliday,
Apologies:
Caroline Johnson, Judith Provis
Welcome and Introductions:
Mel welcomed everyone to the meeting.
Minutes of Last Meeting:
The minutes from last year’s Annual General Meeting which was held on 6th October 2014
were approved by the committee.
Chairman’s Report:
It’s been yet another busy year for both FOK and FOKIJ. Toni saw her time out as Chair of
FOKIJ in style, with a very successful Summer Fun Friday. I’d just like to say a big thank you
to Toni, on behalf of both committees, for the years of time and effort she’s put into the Infant
& Junior school. Rachel Clark has stepped up to take on the role and we wish her luck and
support.
I’d like to thank both committees for all the effort everyone puts in to bring together some
great events and to all the teachers and support staff for the help they give us, especially
Peter Jackson and his Estates team.
As usual we’ve had a great selection of funding requests from all divisions of the school and
we finally made progress with the improvement of the 6th form outdoor seating area. Mrs
Roberts made it clear that she wanted to minimise the amount of maintenance needed for
the area so no landscaping was carried out. Peter’s team did a thorough job cleaning the
patio area, tidying up any useable benches and purchasing new benches. I have spoken to
the Art Department about producing a piece of artwork, produced by the 6th Form art
students and they started work on this before the exams. Thanks to Caroline Johnson for
coordinating the funding requests.
In October a few committee members manned the advertising boards at the Open Day event
again, should any prospective parents have any questions for us.
During the year Elizabeth stepped down from managing the 2nd Hand Uniform so a big thank
you to her for all the effort she’s put in ensuring that only suitable uniform is sold, holding
regular sales and bringing in a lot of money. Toni and I have taken this on and have just
about managed to keep our new store room tidy!! We’re having our next tidy up on Thursday
17th September and will publish the next sale dates soon after. As usual all non-branded
uniform and clothes can go in the next clothing recycling in November, date to be confirmed
tonight.
November was a very busy month which started with ‘An Evening with Kate RichardsonWalsh’ on Thursday 13th. This was a motivational sports presentation given by the UK and
England hockey captain. We opened the event up to external schools and clubs and all the
feedback was that it was a fantastic evening. We held a raffle, selling items signed by Kate
and held a Q&A session at the end. Kate also spent a lot of time signing autographs and
having pictures taken.
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We worked with 6th Form to raise the profile of the clothing collection and promised the
proceeds of the collection to them for their outdoor project. It was an extremely successful
collection but W H Tracey went into receivership the day they collected so timing wise we
were extremely unlucky and have received no communication from them since.
The Christmas Fair, also in November, was another great success and I need to say a
massive thank you to everyone who took on the management of a stall or helped on the day.
There was no Party Night this year but a few members of FOKIJ are planning one this
Autumn on Friday 20th November at Mottram Hall again.
In March we held the second “King’s Has Talent” show which was enjoyed by all again. A big
thank you must go again to Donald Forbes, Alex Moore, Abbie Richardson and the rest of
the 6th Form committee who did a fantastic job of encouraging pupils to audition, holding the
auditions and selecting the acts for the live final. Thanks again also to Mr Street for
compering the evening and Donald Forbes, Catherine Thompson, Helen Broadley and
Rachael Burrows for being enthusiastic judges. In my personal opinion the variety of the acts
need to be a bit more varied and I don’t feel another Talent Show should be held for a few
years.
We worked with the Year 11 External Relations Prefects, Sameera Lyons and Freddie
Hayward, to canvas opinion on ways FOK could help bring a few changes to the Year 11
Prom. It was too late to do anything about the venue but we did fund the Photo Booth again
and arranged for a professional photographer to be present and take photos throughout the
evening which were then uploaded onto a gallery for purchase. Thanks to Sameera and
Freddie for attending meetings and good luck in your future studies.
Treasurer’s Report
The opening balance for the FOK account was £15229.97
The main fundraising events for the year are as follows:
Event
Christmas Fair
Summer Fun Friday
Tempest Photography Commission
Christmas Cards / Tea Towels
Second Hand Uniform
Talent Show
Evening with Kate Walsh
Junior Discos
Year 6 Leavers Events
Profit (£)
4591
2186
1614
833
810
807
711
621
441
£13,314
The FOK committee and its supporters donated £17,029.35 to the school over the course of
the year. The main requests approved and paid for, were as follows:
Item
iPads
3D cameras
Infant and Junior Library
Lighting Board
Bursary Fund
Keyboards
Book Corner
Walkie Taklies D of E
Trampolining mats
Cost (£)
4000
2400
1800
1350
1000
945
908
792
700
3
Infant bears
Remembrance Garden Benches
Prom Photo booth
Flip cameras
506
400
385
280
£15,466
The closing balance as at August 31 is:
Current account
Special Interest account
Total
£ 9,574.02
£ 1,092.30
£10666.32
£2000 of this amount has been ring fenced for the 6th Form seating area but the project is
expected to come in well under budget.
The following requests have also been approved but not yet paid for.
Item
iPads junior department
Afterschool and holiday club equipment
Athletics vests
Picnic benches girls division
Caving suits
PE Screen
Drama Hall speakers
iPad docking stations
EYFS outdoor resources
Yoga mats 6th Form
Cost (£)
2000
900
700
500
500
500
367
300
160
150
£6077
Election of Officers
Mel to remain as chair for one more year. Frances to continue as treasurer also for one more
year. Sarah to remain as secretary.
Any other business
Dr Hyde extended his thanks on behalf of the school for all the hard work over the last
twelve months.
Dr Hyde mentioned that the school are purchasing two digital lecterns, one for each hall. He
asked if we would fund one and stated that the former students association have agreed to
fund the other. Dr Hyde to ask Caroline to add this to the funding request list.
We talked about the new pavilion which has been built by the astro and asked Dr Hyde if we
could put up promotional literature. Mel spoke to Steve Moores a few days ago to suggest
that if he had any funding requests to help kit out the pavilion that he should submit them via
Caroline.
The selling sports equipment and musical instruments possibly via parent portal or the FOK
website was briefly discussed. Mel and Toni to look into this further.
13 November 2015 – Clothes recycling.
20 November 2015 – FOK party night organised by FOKIJ parents.
Mel to discuss the 6th form Outdoor area mosaic with Dr Cocker and to check if the planters
have been painted.
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28th November 2015 – Christmas Fair – Sarah to talk to Ian Crawford about the choir being
at the Christmas Fair from 1.30 – 2.30. Rachel chasing a number of new stall opportunities.
Quite a few of the craft stalls are not coming this year. Rachel to send out an email to
parents to suggest they might like a stall if they have their own businesses. Mel to email
FOK people regarding manning the stalls.
Year 11 Prom – we will probably continue to fund the photo booth, but this can be discussed
nearer the time.
We not going to buy Kingsley Bears to sell at the Christmas Fair.
Charlotte suggested that FOK look into subsidising the Duke of Edinburgh cookery course
being offered up by school. The problem with this is that this isn’t a school’s cost but a
parent’s cost so it’s not something FOK can get involved with.
Rachel to go to the bank to become one of the signatories for FOK.
Mel and Toni to establish dates for second hand uniform sales and possibly set tables
outside the FOK room for people to look through things more easily. Toni to obtain current
uniform photos from Caroline.
Toni to email Frances with the second hand uniform profits from Summer Fun Friday.
Elizabeth mentioned the idea of a sports evening, Elizabeth to explain the idea at the next
meeting.
Please can people let Mel know if they’re able to help out on the FOK stand at the open days
on 10th October.
A possible future event could be along an Antique Road Show theme, Toni to find out more
information from Rachel Clark.
Action from the meeting
Action Point
Who to follow up
Digital lectern to be added to the funding proposal list.
Dr Hyde/Caroline
Use the pavilion to display publicity literature for FOK. Speak to Steve
Moores about any funding requests to help kit out the watching area.
Mel / Caroline
Sale of sports equipment and musical instrument to be thought through.
Mel & Toni
Speak to Dr Cocker about the 6th form outdoor area mosaic
Mel
Confirm with Ian Crawford that he’s still ok to organize a 6th Form Choir at
the Christmas Fair.
Sarah
Email alert to parents suggesting that any with their own business who
may want a stall at the Christmas Fair get in touch with Rachel.
Rachel
Email FOK & FOKIJ members re manning stalls at the Christmas Fair.
Mel
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Rachel to become the second signatory on the FOK bank account.
Rachel
Establish dates for second hand uniform sales
Mel & Toni
Volunteers to man the FOK stand at the open day at both sites on 10th
October.
ALL
Encourage FOKIJ parents to join FOK.
Toni
Antiques Road Show idea to be looked into.
Toni
Forward the figures for the second hand uniform sales from Summer Fun
Friday to Frances.
Toni
Establish what is current King’s uniform and get photo’s from Caroline to
help with second hand uniform sales.
Toni
Sports evening idea to be discussed at the next meeting
Elizabeth
Chase outstanding invoices once Rachel sorted as second signature on
the FOK account.
Frances
The next meeting for FOK will be Monday 11th January 2016.
Next year the AGM will be held on Monday 12th September 2016.
Sarah Holliday - Secretary, Friends of King’s Committee