LITTLE BADDOW PARISH COUNCIL
An Ordinary Meeting of the Parish Council was held in the Memorial Hall on September 4, 2014. The
Meeting commenced at 7:30pm. In attendance:Mr P Willington - Chairman
Mr R Barrett
Mrs M Buckley
Dr N Cooper
Mr K Ferguson
Mr P Irvine
Mr M Richmond
Mr J Robinson
Mr R Shepherd
Members of the Public – 8
Mr R Upward (Clerk)
The Chairman welcomed County Councillor John Spence and the members of the public.
114/14 APOLOGIES FOR ABSENCE
None.
115/14 DECLARATION OF INTERESTS
Councillor Willington declared an Interest in all planning applications. Councillor Ferguson declared a
Personal Interest in the Planning Application for Little Baddow Hall Farm. Councillor Shepherd
declared a Personal Interest in the same Planning Application and left the meeting for the discussion of
this item.
116/14 MINUTES
The Council resolved that the Minutes of the Council Meetings held on July 10, 2014 and August 14,
2014 are accepted as correct records of the meetings.
117/14 MATTERS FROM PRIOR MEETINGS
Minute No/Date/Councillor
94/13 Hall operating costs
June 6, 2013
Councillor Cooper
Subject
Benchmark hall letting fees and develop
proposals for improving revenues and
reducing operating costs
Status
Flyers printed and ready for
distribution
146/13 Memorial Hall
October 3, 2013
Councillor Ferguson
Change name to Village Memorial Hall
on website and all advertising material.
Ensure links from central website.
Proposals for website to be
reviewed with Webology Sept 8.
30/14 (2) Memorial Bench
February 6, 2014
Councillors Barrett/Shepherd
Develop policy for residents wanting to
add plaques to the memorial bench in
Heather Hills.
64/14 New location for bench
April 3, 2014
Councillor Barrett
Investigate new location for bench
currently located in Heather Hills
April. Draft policy circulated to
councilors for review.
July. Replies received from all
councilors showing diverse
opinions. Councillors Shepherd
and Willington to meet to agree
proposal to be brought to Council.
Proposal to be brought to the
October meeting.
75/14 (2) Village clean up
May 8, 2014
All
Advise list of potential clean up items
that could be handled by the Rapid
Relief Team
Proposal for Highways pilot
scheme expected during
September.
85/14 Holybred Wood
June12, 2014
Councillors
Willington/Shepherd
101/14(8) Wickhay Green
July 10, 2014
Councillor Richmond
Damage in Holybred Wood – contact
resident believed to be responsible
Councillor Shepherd has met with
complainant.
Establish costs of returfing the football
pitch at Wickhay Green.
Cost of astroturf to be established.
1
118/14 PUBLIC QUESTION TIME
Councillor Spence gave an update on Essex County Council, namely the blitz on road repairs during
the summer, the major program on schools providing additional places and meeting the free meals
requirements, the bus service review which does not affect Little Baddow and the excellent rating
achieved by Children’s Services.
Members of the public raised questions on the late cut of the grass at Cock Farm, the need to update
the history section on the website, an overgrown footpath at Little Baddow Fruit Farm and the need to
update and reprint the footpath maps. Objections to the Planning Application at Jarvis Field were
made.
119/14 DEVELOPMENT IN THE VILLAGE
Application Number
Name of Applicant
Location and nature of the Proposed Development
to which the application relates
14/01318/FUL
A & M Sargeant
Sweeps Hill, Spring Elms Lane, Little Baddow
Demolition of existing dwelling and garage and
construction of replacement dwelling and
detached double garage.
14/01398/FUL
Mr & Mrs Cowley
12 Jarvis Field, Little Baddow
Two storey rear extension, single storey side
and rear extension with raised rear patio
14/01393/COUPA
Mr S Johnson
Barn, Little Baddow Hall Farm, Church Road
Determination as to whether prior approval of the
Local Planning Authority will be required for the
conversion of Agricultural Building to Class 3
(Dwelling Houses) comprising one dwelling.
Result
No objection
Objection
No objection
subject to similar
response from
LB Hall
120/14 CORRESPONDENCE
Writer
1. ECC
2. ECC
3. Chelmer Canal Trust
4. Mrs Anna Crosby
5. EALC
6. CCC
7. CCC
8. RCCE
9. EALC
Subject
Sustainable Drainage System –
legislation in progress to require
sustainable drainage application to
accompany every planning application.
Essex Minerals Plan formally adopted
on July 8, 2014
Notice of AGM on September 16
commencing at 7:30pm
Complaint about activities at the
Hurrels Ford/Waterhall Meadow.
Notice of AGM on September 18
commencing at 1:30pm
Confirmation of May 7, 2015 as the
Local Election Date
14/05205/TPO – Tree works at the
Sports Ground at the boundary with
The Thatched Cottage.
Active Communities Coffee Morning on
October 30 commencing at 10am –
information on community led projects
Training Days
-New Financial Regulations Nov 11
2
Outcome
Noted
Noted
Noted
Councillor Barrett to follow-up for
response from police.
Noted
Noted
Noted
Noted
Parish Clerk to attend
120/14 CORRESPONDENCE (cont)
Writer
10. CCC
11. Intelligent Cardio Ltd
12. Mrs S Philpot
13. CCC, Director of Public
Places
Subject
Consultation/review of polling districts
and polling stations – until October 24
Automated External Defibrillators for
community use.
Overgrown trees at Aldermanburgh
Green obstructing vision when leaving
The Rye Field.
Footpath clearing to be undertaken by
CCC.
Grass cutting responsibilities in the
village – no transfer of costs
121/14 ACCOUNTS
PAYMENT OF ACCOUNTS - September 4, 2014
Cheque
Payee
Description
Subject
**DD British Gas
Memorial Hall Supply
**DD Talktalk
General
Phone
**DD Anglian Water
Memorial Hall Supply
**DD Anglian Water
Pavilion
Supply
**0905 Golding Catering
Memorial Hall Crockery
**0906 J & L Rymill
Memorial Hall Caretaker
**0908 Mr R A Upward
General
Salary
"
Printware
Memorial Hall Paper-flyer
"
PC World
General
Lam Pouches
"
Vax
Memorial Hall Supplies
"
Superrugstore Ltd
Memorial Hall Mat
**0909 Mr R Perry
Memorial Hall Furniture
**0910 Mrs M Jarvis
Spring Close Supervision
**0911 RitchComm Ltd
Pavilion
Cleaning
**0912 DW Maintenance
General
Grass cutting
**0913 BG Commercial
Pavilion
Repairs
**0914 Chelmer Canal Trust
General
Membership
**0915 Mr J A Sheriff
Memorial Hall Maintenance
**0916 Interserve Fire Service Pavilion
Inspection
**0917 J & L Rymill
Memorial Hall Caretaker
**0918 Webology Solutions
General
Updates
**0919 Interserve Fire Service Memorial Hall Inspection
**DD British Gas
Memorial Hall Supply
**DD British Gas
Memorial Hall Electricity
**DD Talktalk
General
Phone
0920 Mr R A Upward
General
Salary
0921 Mrs M Jarvis
Spring Close Supervision
0922 RitchComm Ltd
Pavilion
Cleaning
0923 DW Maintenance
General
Grass cutting
0924 Mr J A Sheriff
Memorial Hall Maintenance
"
"
Wickhay Grn Cut hedge
"
"
Pavilion
Maintenance
3
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
Outcome
Councillor Ferguson
Parish Clerk to respond declining
offer
Parish Clerk to take appropriate
action.
Parish Clerk to obtain quote for
grass cutting all area that are the
responsibility of CCC/ECC.
Cost
245.83
30.45
189.99
222.15
221.19
651.12
575.44
49.20
16.65
18.33
64.95
40.00
28.00
195.83
246.40
57.43
20.00
150.00
30.00
610.76
15.00
30.00
245.83
145.62
30.45
597.64
28.00
195.83
157.60
160.00
75.00
296.00
£
VAT
49.17
£
44.24
£
£
£
9.84
3.33
3.65
£
11.49
£
6.00
£
£
£
£
3.00
6.00
49.17
7.28
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
£
Total
295.00
30.45
189.99
222.15
265.43
651.12
575.44
59.04
19.98
21.98
64.95
40.00
28.00
195.83
246.40
68.92
20.00
150.00
36.00
610.76
18.00
36.00
295.00
152.90
30.45
597.64
28.00
195.83
157.60
160.00
75.00
296.00
121/14 ACCOUNTS (cont)
PAYMENT OF ACCOUNTS - September 4, 2014
Cheque
Payee
Description
Subject
0925 B G Services
Pavilion
Maintenance
0926 B G Services
Memorial Hall Maint. Contr.
0927 D & LB WEA
Memorial Hall Repl. Cheq.
0928 J & L Rymill
Memorial Hall Caretaker
0929
Open Spaces Society General
Membership
£
£
£
£
£
£
Cost
6.25
406.53
5.00
681.51
45.00
1,144.29
£
£
VAT
1.25
81.31
£
82.56
£
£
£
£
£
£
Total
7.50
487.84
5.00
681.51
45.00
1,226.85
It was proposed by Councillor Shepherd and seconded by Councillor Cooper that the accounts are
approved for payment. The proposal was carried.
122/14 MEMORIAL HALL
Councillor Ferguson presented a paper from the Hall Management Group proposing the following
-Replacing the high level windows on the south side with double glazed units and replacing
the cladding beneath the windows with UPVC
-Install a second roof above the existing roof to eliminate long term maintenance concerns
-Replace the high level fascias and guttering with UPVC
-Replace the atrium glass roof with modern double glazed units
It was agreed to obtain the necessary 3 quotes to replace the upper windows with double glazed units
and replace the cladding with UPVC. Sufficient information is to be obtained for each quotation to allow
meaningful comparison and a proposal brought to the next meeting. The Parish Clerk will ask Mr
Sheriff to board and insulate the high window at the side of the stage.
It was agreed that Councillor Cooper would arrange a meeting with Barker Associates to establish a
professional opinion on the secondary roof proposal with a view that they may manage the project.
It was noted the proposal to replace the upper windows would need to be completed prior to the winter
due to the deteriorated state of the window frames and wooden cladding. The remaining items will be
progressed once a decision is made on the roof.
The proposal to install an emergency light in the disabled toilet was deferred to the next meeting.
It was agreed to install a transparent box on the wall outside the entrance to make flyers available when
the hall was closed.
123/14 ACTION PLANS
All the Action Plans were reviewed. The plan to encourage new councillors will be reviewed at the next
meeting.
124/14 WELCOME PACK
Councillor Shepherd presented a number of options for the Welcome Pack. Councillors Ferguson,
Buckley and Robinson will form a working party to finalise the content, costs and logistics.
125/14 SPORTS GROUND
Councillor Shepherd presented a detailed paper regarding the options to prevent cricket balls entering
the complainants gardens. After careful consideration of the options, the Council did not agree with
extremely high nets installed on the cricket ground as it was judged that these would not be acceptable
to residents following the experience with the tennis courts proposals and would not be granted
planning permission by CCC. The Council therefore supported the Cricket Club proposal for nets to be
installed in the gardens of the complainants which also would make a much more effective protection.
The Parish Clerk will prepare a response to the Cricket Club.
4
126/14 NEWSLETTER AND PARISH ASSEMBLY
It was agreed that the Assembly will be held on Wednesday April 15, 2014. Timing for the Newsletter
was agreed and the Chairman will bring a proposed content list to the next meeting.
127/14 STANDING ORDERS
Councillor Buckley tabled proposed changes to Standing Orders regarding notice periods for
resignation of the Chairman and Vice Chairman and the nomination process for these positions.
After discussion, Councillor Ferguson agreed to draft modifications which the Parish Clerk would review
with EALC.
128/14 INFORMATION ITEMS
Councillor Buckley had received a complaint about the number of cars parked near Fir Tree Lane due
to building work on two houses. Councillor Barrett advised that this concern had already been passed
to the police who had visited the area and spoken to the vehicles owners. Unfortunately, there are no
alternative places for the builders to park.
Councillor Ferguson advised that the new village sign for Church Road is being manufactured.
Councillor Irvine reported that Riffhams Chase was completely blocked by parents collecting children
from Elm Green School. If this is not resolved shortly, Councillor Shepherd agreed to talk to Mrs Milner
at EGS.
129/14 NEXT MEETING
The next Parish Council Meeting will take place on Thursday October 2, 2014 commencing at 7:30pm.
The meeting closed at 10:35pm
Chairman
October 2, 2014
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Minutes/Drafts - Little Baddow Parish Council