SharePoint Saturday Columbus 2015 Sponsorship Package
January 28, 2015
Event Description
Thank you for your interest in sponsoring SharePoint Saturday Columbus 2015. SharePoint Saturday is a
community-focused event dedicated to educate and engage members of the local technical community.
SharePoint Saturday draws upon the expertise of local SharePoint IT professionals, developers and solution
architects who come together to share their real world experiences, lessons learned, best practices, and general
knowledge with other like-minded individuals.
This year we have a Chief Marketing Officer that will be focused on early and often promotion of the event and
its sponsors to drive awareness and attendance. They will also be releasing information on
national/international speakers once they have been confirmed.
Twitter: @SPSCBUS – Please use the Twitter hashtag: #SPSCBUS
Official User Group website: http://www.buckeyespug.com
SharePoint Saturday Events website: http://www.spsevents.org/city/columbus/cols2015
Event Details
SharePoint Saturday Columbus will be held on August 8, 2015 at The Ohio State University’s Ramseyer’s Hall
building 90 located at 29 W. Woodruff Ave. in Columbus, Oh; this location supports up to 200 people including
the speakers and sponsors. The event will run from 8:00am ~ 5:00pm.
Lunch will be provided. All raffles items from sponsors will be drawn at the end of the day.
Sponsors will have access to the facility prior to the start of the event and after the end of the event.
Sponsorship Packages & Benefits
Sponsorships will be directed towards covering event costs such as but not limited to, Speaker Social event,
Event Lunch and Snacks, Speakers and event Crew identifications, Printed Materials, etc.
Listed below are the benefits each sponsor will receive at a given sponsor level. Please note that the number of
sponsors listed for each level is a total, and does not signify availability. Benefits that have an asterisk (*) placed
at the end of the description have a detailed notes section following the summary table.
Sponsorship Packages & Benefits Summary
Platinum
Sponsor
Gold
Sponsor
Silver
Sponsor
Bronze
Sponsor
$1,500
$1,000
$500
TBD
Availability
3
4
5
**
Logo placement on Event website



**
Prime & First
Choice
Placement
Prime
placement

**



**

Vendor
Spotlight Area

Vendor
Spotlight Area

**
Exhibitors allowed
4
3
2
**
People allowed at Speaker Social
event
2
1
First choice of table spot*

Contribution
Logo placement on program schedule
and all relevant collateral
Attendee Information
(see below)
Table location
**
**

1st choice room
location

**
Presentation slide during the kick-off
1
1
**
Make a 2 minute presentation during
the kick-off session

**
Guaranteed Event Speaker spot (NonSales)

**
Demonstrate your product at an
exclusive 30 minute “Lunch and
Learn” Session.
* See Sponsorship Benefits section for details
** Depending on discussion between sponsor and BuckeyeSPUG.
Sponsorship Benefits
First Choice Table
Should the Platinum sponsor decide they do not want the designated platinum sponsor area within the common
area, that area will then be available to Gold sponsors, in order by initial sponsor sign-up. The platinum sponsor,
upon forfeiting the designated area, may then chose any other table location prior to anyone else making a
choice.
In other words, first the Platinum sponsors pick their posts, then Gold sponsors finally Silver sponsors. Sponsors
are allowed to pick table placement upon full sponsorship payment.
People allowed at Speaker Social event
SPS Columbus staff will host a Social / Dinner event during the evening prior to the event; this event is aimed to
speakers, Platinum and Gold sponsors and organizer staff to share and exchange experiences, expectations in a
relaxed and friendly manner. All speakers are invited to this event and sponsors will have extra allowance of
people to this event according to the outlined summary above.
Make a 30 minute “Lunch and Learn”
During the lunchtime period, the rooms will be available for Platinum and Gold sponsors respectively to do a
presentation or demo of their choice, with the only restriction being that the presentation must be related to
SharePoint in some meaningful way. Presentation titles and abstracts will need to be submitted and approved
by SPS Columbus staff prior to the event.
Custom Sponsor
Are you interested in sponsoring our event, but the existing levels aren’t quite right? Talk with us about being a
Custom Sponsor and we’ll tailor a custom sponsorship level appropriate for your situation.
Attendee Information
Attendee information must be provided upon registration and this information will be made available to our
sponsors depending on their level and contingent on the attendee election to opt-in for the release of such
information.
Sponsors are permitted to collect attendee information at their table or booth setup.
Sponsors may use this information for direct marketing purposes only; this information may not be sold, traded,
given away or otherwise provided to any third-party not directly affiliated with the sponsor entity.
How to Sponsor SharePoint Saturday Columbus
Please return a signed copy of the Sponsorship Commitment Form. Once we have received your signed form,
SharePoint Saturday Columbus will send you an acceptance email to verify your sponsorship selection and we
will send an invoice for payment. All invoices will be due 15 days from the invoice date. Some Sponsor benefits
are determined in order based on the date we receive payment. Failure to pay on time may result in forfeiture
of your sponsorship. We reserve the right to refuse any sponsor.
Event Coordinators
Michelle Caldwell, Terry Galentine, Arnulfo Wing
All questions should be directed to: [email protected]
Sponsorship Commitment 2015
Sponsorship for SharePoint Saturday Columbus is on a first come first served basis.
This SharePoint Saturday Event is being held by Columbus Ohio SharePoint User Group “BuckeyeSPUG”.
To acknowledge your sponsorship commitment, please complete this form, sign it, and return it to
[email protected]
My organization, ____________________________________________ (company name), is committed to
sponsor SharePoint Saturday Columbus with the following sponsorship package:
☐
Platinum Sponsor - $1,500 value
☐
Gold Sponsor - $1,000 value
☐
Silver Sponsor - $500 value
☐
Custom Sponsor: ________________________________
All Sponsorship levels are encouraged to bring raffle prizes, and are encouraged to display these at your tables
to attract attention to your product or service in order to derive the most value from sponsoring this event.
Confirmed by:
Signature: _________________________________________________ Date: __________________________
Name (Please print or type):
Company Name:
Company Address:
Contact Phone Number:
Email Address:
The Sponsor submitting payment for this invoice agrees and acknowledges that the Columbus SharePoint User Group “BuckeyeSPUG”. (including its
officers, directors, employees, affiliates, subsidiaries, and representatives) is not responsible for any damages, whether direct, indirect, consequential,
incidental, special, exemplary, punitive, or otherwise, which may result or which Sponsor may claim result from the cancellation of the event(s) for which
Sponsor is submitting payment pursuant to this invoice, including without limitation, cancellation due to flood, fire, natural disaster, power outage, an Act of
God and/or Nature, or any other reason, regardless of the foreseeability or the cause thereof.
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SharePoint Saturday Columbus 2015