Hello Campus Partners:
The Office of Orientation & Leadership Development is excited to offer campus departments the
opportunity to apply for Welcome Week Innovation Grants to aid in the development of
programs. Welcome Week events should provide a glimpse into facets of life on campus,
including academic, social, athletic, cultural, artistic, and wellness events. Events must take place
between August 22 and August 31, 2013.
Welcome Week Innovation Grant applications will be accepted through Monday, April 15,
2013, at 4:00pm, via email to [email protected] Departments are responsible for planning
and implementing all aspects of the event, including reserving space on campus. The Office of
Orientation & Leadership Development will include all grant recipient programs in the broad
marketing for Welcome Week and will not fund individual program marketing efforts. Events
cannot serve as a fundraiser for the department, nor can admission be charged to attend the event.
After the event takes place, departments must submit proof of expenditures to be reimbursed up
to the amount of their grant award. All receipts and proof of payment must be documented in the
Office of Orientation & Leadership Development by September 13, 2013.
It is also necessary that grant applicants attend the information meeting to learn about the vision
and marketing for the program, the Innovation Grant process, and existing events planned for
Welcome Week 2013. This meeting will be one hour in length and take place at 2:00pm on
Friday, March 29, in the Union Theatre. A representative from your department must attend
this meeting to be eligible for Innovation Grant funding.
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Monday, April 15, 2013 – Application Deadline (4:00pm)
Wednesday, April 24, 2013 – Notification of Grant Funding
We look forward to working with you and your innovative ideas designed to showcase all that
the University of Utah has to offer. If you have additional questions, please explore our website,
www.welcomeweek.utah.edu/innovationgrants or contact our office: 801-581-7069 or
[email protected]
Sincerely,
Kathryn Kay
Director
Mark Pontious
Assistant Director
Welcome Week Innovation Grant Application – Campus Departments
Department/Office Information
Department/Office Name: ________________________________________________________
Contact Person: _________________________________________________________________
Contact Person email/phone: ______________________________________________________
Contact Person Position in Department/Office: ________________________________________
Event Proposal (see p. 3 for example event proposal):
Event Title: ____________________________________________________ Date:
Event Description:
Number of Expected Participants: __________________________________________________
List any organizations, departments, offices, or centers with which you are co-hosting this event.
(Co-hosting events are encouraged and may increase your probability for funding approval.):
______________________________________________________________________________
Is this event new or existing?
If an existing event, how will you utilize the grant to change the program?
Estimated Total Event Cost:
Amount Requested for Innovation Grant (Total Cannot Exceed $500):
Please specify how grant funds will be spent and list the amount in each category
(decorations, food, space, etc):
Please provide the total amount of funds you are receiving from other sources (your
department, ASUU, etc):
Signature/Agreement:
All information in this application is true to the best of my knowledge.
My organization will abide by all campus policies and Office of Orientation & Leadership
Development requirements.
By entering your name in the box below, you are agreeing to the above statements.
SAMPLE EVENT PROPOSAL
Please note: Please write expenses as specific line items (i.e., Room Rental, Equipment,
Advertisement, etc.) as shown below.
Event: Concert on the Union Lawn
Event Date: Tuesday, August 27, 2013
Event Description: This concert will showcase three University of Utah student ensembles
from the College of Fine Arts, two strings ensembles and one brass quartet.
Expenses:
 Space Rental (Union Lawn):
 Giveaways (tickets to Kingsbury Hall event):
 Decorations (banners):
 Food (desserts, water, lemonade)
$40
$150.50
$15
$35
Total $240.50
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Hello Campus Partners: The Office of Orientation & Leadership