Job Posting
Administrative Assistant
Position Overview
Rural Action is seeking a thoughtful, well-organized individual for a full-time
Administrative Assistant position responsible for day-to-day support of the CEO of Rural
Action as well as support to other staff on an as needed basis. The person in this
position will play a central role supporting operations at Rural Action, including meeting
logistics, supplies purchasing, and building support at its main offices, The Kuhre Center
for Rural Renewal in The Plains, Ohio. In addition to email, phone call, and receptionist
duties, the Administrative Assistant will also be a Salesforce administrator responsible
for staff training, performing data entry, and extracting reports. In that role, the
Administrative Assistant will play a key supporting role for membership development,
donor acknowledgement, and member/donor communications and outreach. The usual
work schedule is 40 hours/week, Monday – Friday.
Responsibilities
 Perform all requested administrative duties for CEO;
 Manage Rural Action’s SalesForce database and act as the overall database
administrator;
 Run all required database reports as requested, including membership, major
donors, volunteers, etc.;
 Provide technical assistance to all Rural Action SalesForce computers and
operators;
 Provide meeting and logistics support for the Kuhre Center and off site meetings;
 Schedule and manage board meetings and board materials;
 Write and send gift acknowledgement and thank you letter correspondence to
members and donors;
 Take or type notes and minutes upon request;
 Answer the phone and take messages;
 Ensure implementation of Kuhre Center building policies;
 Purchase office and building supplies;
 Check and distribute mail;
 Log incoming checks;
 Manage shared calendars and email systems;
 Manage voice mail system;
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Add/remove email accounts for all staff, AmeriCorps, lead volunteers;
Manage email lists;
Assist with minor email and technical/computer/printer systems issues at Kuhre
Center and by phone with other RA offices;
Other duties as assigned.
Specific Qualification
 Working Knowledge of Salesforce Database or SQL language is required;
 Proficiency in Microsoft Office: Word, Power Point, and Excel. Outlines, mail
merges, and presentations will also be important;
 Strong skills in internet research and Google calendar/mail.
Minimum Qualifications
 Associates degree and/or equivalent prior experience;
 Detail oriented with strong computer skills;
 Database experience;
 Outgoing personality and a strong interest in getting to know and helping Rural
Action members and staff;
 Excellent communication skills, both written and verbal (face to face and by
phone);
 Ability to anticipate needs and work without constant supervision;
 Ability to work well independently and with others at all levels of management
and staff;
 Ability to have a flexible schedule with availability for periodic weekend and
evening meetings;
 Nonprofit experience a plus.
Rural Action is an EEO Employer. We offer the following benefits: Health, Dental, Vision,
Life and Long Term Disability insurance, HRA, Simple IRA with match, Vacation leave,
Sick leave and 10 holidays per year.
For more information about Rural Action visit our website: www.ruralaction.org
To apply, please send a resume and cover letter to Deb Moreland, Rural Action, 9030
Hocking Hills Drive, The Plains, Ohio 45780 or email: deb@ruralaction.org by April 16,
2015. No phone calls please.