Plugged-in Fleets Initiative
Application form
This application form is for organisations wishing to receive a Plugged-in Fleets Initiative (PIFI) review from
the Energy Saving Trust funded by the Department for Transport. In receiving these services, the
organisation will automatically be enrolled as a member of the Motorvate Network which provides a forum
and framework to enable organisations to engage in the development and promotion of best practice fleet
advice and measures that will reduce carbon emissions from business transport PIFI offers fleets a free
tailored review of their vehicles and clear recommendations of where plug-in vehicles can work within their
business.
The PIFI review aims to:
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Identify where plug-in vehicles can meet the business needs of an organisation
Demonstrate the whole life cost comparison between current vehicles and plug-in alternatives
Make clear recommendations of where plug-in vehicles can make good business sense
Applicant information
Organisation Name
Organisation Address
Main Contact
Position
Telephone
Mobile
E-mail
Where did you hear about this programme?
Energy Saving Trust – October 2014
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Key contacts / Sponsors
Please list the individuals within your organisation who will be involved in the initiative (e.g. Finance
Director, Facilities Manager, HR Manager, etc).
Energy Saving Trust believes that we need support for this initiative from the fleet decision maker /
manager as well as a senior member of the organisation who has the ability to lead the organisation
through the Plugged-in Fleets Initiative review process. Our experience to date has shown this to be
crucial, and with this in mind, the assessment process will include a one-to-one discussion with the named
Project Sponsor, and our Energy Saving Trust Fleet Consultant. Throughout the programme, we expect
this relationship to support the decision making process.
Name
Position
Responsibility
Phone
Email
Vehicle fleet information
Vehicle numbers
Total
Daily
Daily
journeys
journeys
greater
up to 80
than 80
miles
miles
Company cars (owned and/or leased)
Cash opt-out (where a fixed monthly allowance is provided in
lieu of a company car)
Pool cars
Grey Fleet
Light commercial vehicles (< 3.5t GVW)
Other
Fleet total
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To ensure that you get comprehensive advice, we will need data about your fleet, for example fuel card
reports and/or business mileage claims and relevant documents such as company car policies and a live
fleet list. The data and policy requirements will be discussed with you by your allocated Fleet Consultant.
It is very important that you provide us with the best information that you can as this will enable us
to provide an accurate carbon footprint and possible cost and carbon savings. Along with this
application form we will need a current fleet vehicle list.
Fleet data available for analysis
Please tick
Live list of vehicles, defined by geographical location in relation to a
main place[s] of work
Historical mileage data for individual vehicles
Historical fuel data for individual vehicles
Routing information, possibly from telematics or operational data
Funding arrangements
Outright purchase
Contract hire
Vehicle choice list and vehicle policy
If you lease your vehicles, which company do you lease with? ……………………………………
Objectives
Please summarise what you would like to achieve for your fleet and/or specify areas you would like to focus
on (for example, grey fleet)
Energy Saving Trust – October 2014
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Conditions of state aid
It is your responsibility to ensure that you have not received more than this or you may be required to repay
any excess. Forms of State Aid may include grants, loans, guarantees or other forms of assistance from
central or local government, a regional development agency or a devolved administration of a Business
Link. Not all grants are classified as De Minimis. If you are not sure whether any assistance that you have
received is De Minimis aid, please contact the body from which the assistance was received for
confirmation.
The provision of free consultancy under PIFI falls under European ‘state aid’ rules. These rules only apply
to ‘undertakings’ (broadly speaking, organisations that carry on some form of commercial activity) – that is,
sole traders, partnerships running a business and companies running a business.
The European Commission’s State Aid rules allow organisations to receive up to €200,000 of De Minimis
state aid over any three financial years (or €100,000 for organisations in the road transport sector). It is
estimated that the maximum value of the Fleet Consultancy that your organisation will receive is €5,000.
Therefore you will be eligible to receive a PIFI review unless you have currently received between
€195,000 and €200,000 of State Aid in the last three financial years (or between €95,000 and €100,000 for
organisations in the road transport sector).
By signing the declaration overleaf, you are stating that by receiving €12,500 of free consultancy, you will
not exceed your State Aid limit.
If your organisation is not classed as an ‘undertaking’ (because it does not carry out any commercial
activity), the above condition does not apply, and you do not need to check how much State Aid you have
received. Examples of organisations which are not usually classified as undertakings are local authorities,
NHS trusts and housing associations.
Please tick one of the following:
Our organisation is not an ‘undertaking’.
Our organisation is an ‘undertaking’ but has not received more than €200,000 of De Minimis
state aid within the last three financial years
“Undertakings” are provided this service under the European Commission's De Minimis Regulation (EC)
No. 1998/2006 of 15 December 2006 on the application of articles 87 and 88 of the Treaty to De Minimis
aid, OJ2006L379/5.
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Terms and conditions
1. Eligibility
PIFI together with Membership of the Motorvate Scheme is open to businesses based in England;
Members must either operate a fleet of sub 3.5 tonne vehicles or provide fleet services to organisations.
Energy Saving Trust reserves the right to limit the Fleet Consultancy services available to members.
2. The Motorvate logos
All members are entitled to use the Motorvate logo in accordance with the guidelines supplied.
3. Termination
3.1. Either party may terminate Organisation’s membership of the Scheme at any time (including
Energy Saving Trust ceasing to provide the Scheme) by giving the other party not less than 30
days written notice at any time.
3.2. Energy Saving Trust is entitled to terminate your membership of the Scheme immediately by giving
written notice if:
3.2.1. Any information that you provided to Energy Saving Trust in your application or
subsequently (or that was provided on your behalf) is found to be untrue, inaccurate or
incomplete in any material respect;
3.2.2. You commit a material breach of any of these Terms;
3.2.3. You or any person employed by you has offered or given or agreed to give any person any
improper gift or commission or consideration of any kind in relation to the Scheme or any of
Energy Saving Trust 's other programmes;
3.2.4. You become insolvent or in Energy Saving Trust’s reasonable opinion are likely to become
insolvent; or
3.2.5. You cease or threaten to cease to carry on business.
4. Consequences of termination
4.1. At the date of termination or expiry of Membership:
4.1.1. any licence to use the Logos shall immediately cease;
4.1.2. You will immediately cease to claim to be or hold yourself out as a Member;
4.1.3. You will immediately withdraw and destroy any materials or literature in whatever format
bearing the Logos which are either in your possession or under your control, or at Energy
Saving Trust’s request, deliver up such materials to Energy Saving Trust. For the avoidance
of doubt, nothing in this clause will prevent you from retaining copies of and making use of
any reports (or similar documentation) provided to you by Energy Saving Trust under the
Scheme.
5. Nature of advice
While every effort is made to ensure that advice provided to you is accurate and relevant, it is your
responsibility to assess whether recommended actions are appropriate for your organisation and to
determine the steps that you will take to implement the advice. Energy Saving Trust will not be liable to you
for any indirect loss or damage you may suffer as a result of receiving or implementing the advice.
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6. Liability
Neither party will be liable to the other for any indirect, special, incidental or consequential damages, or loss
of profits or loss of business (whether direct or indirect) arising out of this agreement.
7. Use of information
We or UK Government departments may wish to use information relating to the PIFI programme to carry
out research or statistical analysis, to assess the effectiveness of the programme, to shape future policy
and to publish information about the programme and related research. Aggregated or non-attributable
information may be used for these purposes. We will never publish any of the attributable fleet or
organisational data you have supplied in relation to the programme without your consent.
8. Plugged-in Fleets Initiative Pledge
What does signing the EV Fleet Pledge mean for my company?
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Signing the EV Fleet Pledge means that my company joins a group of organisations which will
benefit from free expert and impartial advice to explore the business case for electric vehicles
This project will investigate the utility of electric vehicles and the running costs compared with
traditional petrol and diesel vehicles
A detailed, short report will advise where EVs will benefit the business and where they won’t
This project will position your company as a leader in tackling emissions from road vehicles
Electric vehicle fleet pledge 2014
We believe that the drive towards low carbon vehicle fleets is a significant part of the future and we
recognise that electro-mobility offers a potential leading solution to cut energy consumption and carbon
emissions as well as improving local air quality. We understand the significant role that fleets can play to
speed up the deployment of EVs. We also recognise that for certain applications; there is already a clear
business case for EVs. We are committed to exploring the opportunity within our own business fleet and
playing a role in continuing to develop the low carbon vehicle market.
We will
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work with the Energy Saving Trust to explore how EVs can fit into and benefit our business
share data and commit our resources as necessary to enable a comprehensive fleet analysis to be
carried out
give serious consideration to the recommendations in the fleet analysis with the ambition of
acquiring EVs onto our fleet where there is a clear benefit to our business
support the activity to raise the public profile of this initiative
Supply feedback on the service they received to enable Energy Saving Trust to review and improve
the service they provide.
Energy Saving Trust – October 2014
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9. Declaration
We ask that the Project Sponsor (a senior decision maker within the organisation as explained in
section on Key Contacts and Sponsors) signs the declaration.
I hereby confirm that the organisation will comply with the conditions set out above with respect to PIFI and
apply to become a member of the Energy Saving Trust Motorvate Scheme.
For and on behalf of the organisation
Name
Position
Date
Please tick the box on the right to confirm acceptance of these terms:
As a member of Motorvate, you will receive transport communications from Energy Saving
Trust by email. We will not share your details with any third parties. If you would prefer NOT
to receive information from other business departments within Energy Saving Trust (about
reducing energy costs), please tick this box
Our infrastructure partner, EDF Energy, may wish to contact you regarding a free electric
vehicle site visit and survey report. If you do not wish to be contacted by EDF Energy then tick
this box
Please return your completed application form and supporting information to:
Email: Email your appointed Energy Saving Trust Fleet Consultant or email transportadvice@est.org.uk
Post: Transport Advice, Energy Saving Trust Ltd, 21 Dartmouth Street, London, SW1H 9BP
Energy Saving Trust – October 2014
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