THE CORPORATION OF
THE TOWNSHIP OF MADAWASKA VALLEY
REGULAR COUNCIL MEETING MINUTES
Monday, November 19, 2012
COUNCIL
PRESENT:
STAFF:
OTHERS:
David Shulist, Mayor
Bob Kulas, Councillor
Linda Neuman, Councillor
Shaun O'Reilly, Councillor
Sylvie Yantha, Councillor
Bryan Brown, CAO/Clerk
Brenda Sabatine, Treasurer/Deputy Clerk
Silas Lorbetski, Planning and Licensing
Gwen Dombroski, Administrative Assistant-Recording Secretary
Heather Sutherland, The Barry's Bay This Week
Megan Pecjack, The Valley Gazette
Gary Medwid and Tony Usher (7:30 p.m.)
1.
Call to Order
The Meeting was called to order 7:01 p.m.
2.
Moment of Reflection
A Moment of Reflection was observed.
3.
Declaration of Financial Interest - None
4.
Adoption of the Agenda
4.1
Monday, November 19, 2012
01-1911-12
Moved by: Councillor Yantha
Seconded by: Councillor Kulas
THAT the Regular Council Meeting Agenda for November 19, 2012 be
approved as amended with the following additions;
A letter from St. John Bosco Catholic School as 14.5, and the Former Barry's
Bay Landfill Site Closure as 14.6; as well additions to 14.3, an email from
Anthony Usher and an email from Mary Shushack
CARRIED.
5.
Confirmation of the Minutes
5.1
Regular Council Meeting Minutes - November 5, 2012
02-1911-12
Moved by: Councillor Neuman
Seconded by: Councillor Yantha
THAT the Regular Council Meeting Minutes of November 5, 2012 be approved
with the following change resulting of removing item 10.8 By-Law 2012-82,
Regular Council - November 19, 2012
Development Charge By-Law the confirming By-Law 2012-83 to By-Law 201282.
CARRIED.
5.2
Regular Council Meeting Minutes - CLOSED - November 5, 2012
03-1911-12
Moved by: Councillor Yantha
Seconded by: Councillor Kulas
THAT the Regular Council Meeting Minutes - CLOSED - of November 5, 2012
be approved as presented.
CARRIED.
6.
Business Arising out of the Minutes - None
7.
Delegation and Public Participation - None
8.
Tenders - None
9.
Committee Reports
9.1
Water, Wastewater, Waste Management Committee Meeting Minutes November 13, 2012
04-1911-12
Moved by: Councillor Neuman
Seconded by: Councillor Yantha
THAT the Water, Wastewater, Waste Management Committee Meeting
Minutes of November 13, 2012 be approved with the following change
replacing the word discussion to "research phase" in Item #8 Old and New
Business and the following recommendations:
1. THAT the Water, Wastewater and Waste Management Committee
recommend that until a final policy decision has been made on by-pass
installations, that a seal be placed on any water connection that presently has
been identified as having had a by-pass installed.
CARRIED.
9.2
Water, Wastewater, Waste Management Committee Meeting Minutes CLOSED - November 13, 2012
05-1911-12
Moved by: Councillor Neuman
Seconded by: Councillor Kulas
THAT the Water, Wastewater, Waste Management Committee Meeting Minutes
- CLOSED for November 13, 2012 be approved as presented.
CARRIED.
9.3
Finance Committee Report - November 13, 2012
Councillor O'Reilly questioned the term of the appointment of the Municipal
Auditors.
06-1911-12
Regular Council - November 19, 2012
Moved by: Councillor Neuman
Seconded by: Councillor Yantha
THAT the Finance Committee Report of November 13, 2012 be approved as
presented with the following change; that Item 5.1 was Moved By: Councillor
Kulas and Seconded By: Councillor O'Reilly with the following
recommendations:
1. THAT the Finance Committee recommend that the proposal for Audit
Services submitted by MacKillican & Associates be accepted;
AND THAT the necessary by-law be enacted that appoints MacKillican and
Associates as Municipal Auditor for a 5-year period, from 2012 to 2016.
2. THAT the Finance Committee recommend that Council establish the safety
footwear allowance for non-unionized employees as follows:
i) On or about October 1, 2012 – Two hundred ($200.00) dollars
ii) On or about October 1, 2013 – Two hundred and twenty five ($225.00)
dollars
iii) Part-time employees shall receive fifty per cent (50%) of the above amounts
AND THAT these amounts shall be deemed a reimbursement of expenses and
the employee shall be required to provide receipts from the year prior for
payment.
3. THAT the Finance Committee recommend that Council adopt the following
2013 fees relating to the Township Community Centres:
Hall Rental Schedule of Fees: (Daily Rates) Combermere & Area
Community Centre
Your Bar (kitchen included)($604.20 + $78.55 HST)
Municipal Bar (kitchen included)($302.10 + $39.27 HST)
Hall rental without Bar or Kitchen ($151.05 + $19.64 HST)
Hall rental with Kitchen – no Bar ($251.75 + $32.73 HST)
Charitable, Not-for-Profit and Fundraising Rate ($302.10 + $39.27
HST)
NON-RESIDENT surcharge
DEFINITION OF NON-RESIDENT: An individual who is not a
resident or ratepayer or child of a resident or ratepayer of the
municipality.
Rates ($100.70 + $13.09 HST)
(Which take place in the lounge that do not serve alcohol or use
kitchen facility and are less than 6 hours in length)
Rates occurring on off-times – Sunday morning to Friday morning
($44.43 + $5.78 HST)
(Which take place in the lounge that do not serve alcohol or use
kitchen facility and are less than 6 hours in length)
Rates occurring on off-times – Sunday morning to Friday morning
($52.38 + $6.81 HST) (Which take place in the lounge that do not
serve alcohol but uses kitchen facility and are less than 6 hours in
length)
(Facility Rental/Damage Deposit payable at time of booking)
$682.75
$341.37
$170.69
$284.48
$341.37
25% of
rate
$113.79
$50.21
$59.19
Regular Council - November 19, 2012
Cancelations: (No Deposit refunds will be made after December
31st)
Garbage generated – per bag
Hall Capacity: 149 people
Hall Rental Schedule of Fees: (Daily Rates) Paul J. Yakabuski
Community Centre
(Summer Rates-Entire Centre) Your Bar ($1,621.27 + $210.77
HST)
Municipal Bar ($991.90 + $128.95 HST)
(Upstairs Lounge & Kitchen) Your Bar ($810.95 + $105.42 HST)
Municipal Bar ($503.50 + $65.46 HST)
(Ice Surface & Downstairs Kitchen)Your Bar ($810.95 + $105.42
HST)
Municipal Bar ($503.50 + $65.46 HST)
(Upstairs Lounge- up to 6 hours) ($151.05 + $19.64 HST)
(Which take place in the lounge that do not serve alcohol or use
kitchen facility and are less than 6 hours in length)
Rates occurring on off-times – Sunday morning to Friday morning
($122.75 + $15.96 HST)
(Which take place in the lounge that do not serve alcohol or use
kitchen facility and are less than 6 hours in length)
Rates occurring on off-times – Sunday morning to Friday morning
($147.14 + $19.13 HST) (Which take place in the lounge that do
not serve alcohol but uses kitchen facility and are less than 6 hours
in length)
(Downstairs Lobby)
Rates ($115.42 + $15.00 HST)
(Which take place in the lobby that do not serve alcohol or use
kitchen facility)
Rates ($131.68 + $17.12 HST)
(Which take place in the lobby that do not serve alcohol but uses
kitchen facility)
(Kitchen) ($125.88 + $16.36 HST)
(Skate Sharpening Booth) monthly rate ($75.53 + $9.82 HST)
(Pursuant to Resolution 13-0703-11) (Ice Rentals Rate for 20122013) for all user ($138.65+ $18.02 HST)
NON-RESIDENT surcharge
DEFINITION OF NON-RESIDENT: An individual who is not a
resident or ratepayer or a child of a resident or ratepayer of the
municipality.
(Facility Rental/Damage Deposit payable at time of booking)
Cancelations: (No Deposit refunds will be made after December
31st)
(Charitable organizations)
$400.00
$3.00
$1,832.04
$1,120.85
$916.37
$568.96
$916.37
$568.96
$170.69
$138.71
$166.27
$130.42
$148.80
$142.24
$85.35
$156.67
25% of
rate
$400.00
Regular Council - November 19, 2012
Who wish to use the lounge for fundraising functions provided that
the organization is based within the boundaries of the Township of
Madawaska Valley)
($503.50 + $65.46 HST)
(Garbage generated) per bag
(Business Sign Advertising – 4’x8’ sheet)($125.88 + $16.36 HST)
on South wall of ice surface-annual charge
Zamboni advertising ($201.40 + $26.18 HST)
(3 year commitment) annual charge
Ice Surface Capacity: 800 people / Upstairs Lounge
Capacity: 285 people
CARRIED.
9.4
10.
$568.96
$3.00
$142.24
$227.58
Killaloe Community Policing and Advisory Committee Minutes September 27, 2012
07-1911-12
Moved by: Councillor Yantha
Seconded by: Councillor Neuman
THAT the Killaloe Community Policing and Advisory Committee Minutes of
September 27, 2012 be received.
CARRIED.
By-Laws
10.1 By-Law 2012-83
RE: Development Charges - Effective November 1, 2012 - October 31,
2013
08-1911-12
Moved by: Councillor Yantha
Seconded by: Councillor Neuman
THAT By-Law 2012-83
Being a By-Law to amend the Development Charges as set out in Schedule "A"
of By-Law Number 2008-12 and By-Law Number 2008-13 be given first and
second reading this 19th day of November 2012.
CARRIED.
09-1911-12
Moved by: Councillor Kulas
Seconded by: Mayor Shulist
THAT By-Law 2012-83
Being a By-Law to amend the Development Charges as set out in Schedule "A"
of By-Law Number 2008-12 and By-Law Number 2008-13 be given third and
final reading this 19th day of November 2012.
CARRIED.
10.2
By-Law 2012-84
RE: Appointment of Municipal Auditors - MacKillican & Associates
10-1911-12
Regular Council - November 19, 2012
Moved by: Councillor Neuman
Seconded by: Councillor O'Reilly
THAT By-Law 2012-84
Being a By-Law to appoint an auditor licensed under the Public Accounting Act,
2004 be given first and second reading this 19th day of November 2012.
CARRIED.
11-1911-12
Moved by: Councillor Yantha
Seconded by: Councillor Kulas
THAT By-Law 2012-84
Being a By-Law to appoint an auditor licensed under the Public Accounting Act,
2004 be given third and final reading this 19th day of November 2012.
CARRIED.
11.
Severances - None
12.
Accounts
12.1 Council Approval Report - Municipal Vouchers 2012-10
Council questioned the purchase from Greenwood Paving (cold mix and
expansion joint for sidewalks), Mr. Brown will address this item with the
Operations Department at the next Roads, Property and Planning Committee
Meeting.
12-1911-12
Moved by: Councillor Yantha
Seconded by: Councillor Kulas
THAT the Municipal Vouchers Report 2012-10 for October in the amount of
$505,197.96 be accepted as presented.
CARRIED.
12.2
Council Approval Report(s) - November 1st-15th, 2012
13-1911-12
Moved by: Councillor Yantha
Seconded by: Mayor Shulist
THAT the Council Approval Report(s) for November 1st-15th, 2012 in the
amount of $151,335.41 be accepted as presented.
CARRIED.
13.
Correspondence - None
14.
Old and New Business
14.1 Resolution from the Township of Brudenell, Lyndoch and Raglan November 11, 2012 - Councillor Yantha
RE: Uploading Highway 62 to the Provincial Road System
14-1911-12
Moved by: Councillor Yantha
Seconded by: Councillor O'Reilly
Regular Council - November 19, 2012
WHEREAS Highway 62 is a vital transportation link to southern Ontario for
local businesses and manufacturers located in the western sector of Renfrew
County;
AND WHEREAS the Municipality of Hasting Highlands plans to implement
half load restriction on Highway 62 in the Spring of 2013 which would prevent
fully loaded trucks from using this road;
AND WHEREAS this restriction would have disastrous effects on the trucking
industry and would have negative impacts on the significant number of trucks
that use Highway 62 to travel to Toronto and Southern Ontario;
AND WHEREAS this restriction would also have disastrous effects on the local
forestry industry which has been through many hardships in the last few years by
preventing fully loaded log trucks and lumber trucks from using this road;
AND WHEREAS this restriction would force trucks to use alternate routes such
as Schutt Road, increasing the number of heavy vehicles and may cause
deterioration to these roads;
AND WHEREAS Hasting Highlands is a lower tier municipality which has been
burdened by the downloading of a major transportation route and does not have
the financial resources to maintain Highway 62, which is significant to the entire
region;
THEREFORE be it resolved that the Township of Madawaska Valley petition
the Provincial Government to upload Highway 62 to the Provincial road system.
AND FURTHER THAT this resolution be circulated to Premier Dalton
McGuinty, the Honourable Bob Chiarelli, Minister of Transportation, MPP John
Yakabuski, Opposition Leaders, the County of Renfrew and local municipalities
for their endorsement and support.
CARRIED.
14.2
14.3
14.4
Dimestore Fishermen - Mayor Shulist
Mayor Shulist explained he has been contacted by the Dimestore Fishermen as a
follow up regarding hosting the event in 2013. Council noted they were
not interested in pursuing the Dimestore Fishermen event in 2013.
Lakewoods Resort Development Inc. Draft Conditions - Bryan Brown
Council questioned Item #3 the naming of the road, and decided the
Municipality maintains the control of the name of the road and if requested by
the Developer this could be dealt with as part of the Sub-Division Agreement.
15-1911-12
Moved by: Councillor Yantha
Seconded by: Councillor O'Reilly
THAT Council accept the Lakewood Resort Development Inc. Draft Conditions
as presented with the following amendments that Condition #12 would change to
"the Municipality would be committing itself to allowing the subdivision to
proceed in two phases" and that Condition #15 (b), (c) and (d) is subject to the
County of Renfrew approval and
THAT the Lakewood Resort Development Inc. account is paid in full with the
Township of Madawaksa Valley.
CARRIED.
Draft Offer to Purchase - Amstutz Property - Bryan Brown
Regular Council - November 19, 2012
14.5
14.6
Council agreed a copy of the Draft Offer to Purchase will be provided to the
Amstutz family, however, the offer will not be formally made to the
Amstutz family until the Lakewoods Resort Development Inc. account with the
Municipality is paid in full, along with a retainer for the purchase of the
property, and the County of Renfrew has approved the Draft Conditions.
Letter from St. John Bosco School - November 19, 2012
RE: Future Developments of the Madawaska Valley
Information.
Former Barry's Bay Landfill Site Closure
Item was dealt with in Closed Session.
15.
Outstanding Matters - None
16.
Closed Session
15-1911-12
Moved by: Councillor Kulas
Seconded by: Councillor Yantha
THAT the Meeting enter into Closed Session to discuss matters pertaining to "a
proposed or pending acquisition or disposition of land by the municipality or
local board"; and "litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board", Ontario
Municipal Act 2011.c.25, s.239 (2)(c)(e).
CARRIED.
17.
Return to Open Session
16-1911-12
Moved by: Councillor Neuman
Seconded by: Councillor Yantha
THAT the meeting exit Closed Session.
CARRIED.
18.
Confirming By-Law
18.1 By-Law 2012-85
RE: Confirming By-Law - Council Meeting of November 19, 2012
17-1911-12
Moved by: Councillor Neuman
Seconded by: Councillor Yantha
THAT By-Law 2012-85
Being a By-Law to confirm the proceedings of the Council of the Corporation of
the Township of Madawaska Valley at a Regular Council Meeting of November
19th, 2012 be given first and second reading this 19th day of November 2012.
CARRIED.
18-1911-12
Moved by: Councillor Kulas
Seconded by: Councillor O'Reilly
THAT By-Law 2012-85
Regular Council - November 19, 2012
Being a By-Law to confirm the proceedings of the Council of the Corporation of
the Township of Madawaska Valley at a Regular Council Meeting of November
19th, 2012 be given third and final reading this 19th day of November 2012.
CARRIED.
19.
Adjournment
19-1911-12
Moved by: Councillor Neuman
Seconded by: Councillor Kulas
THAT the Meeting adjourn at 8:43 p.m.
CARRIED.