Warwick Graduate Internships: Vacancy Template
Please prepare your job description/person specification using this template and ensure
that your organisation is happy with the contents. The Internships Development team is
available to provide guidance on your internship proposal, although you may wish to read our Guidelines for
advertising in order to make the most of the advert. You can then use this template to cut and paste your advert
into myAdvantage. If you “Save as Draft”, you can continue to edit your document, but this will not be seen by the
Internships Development team until you choose to “Save and Publish”
Where character limits are noted, these must be adhered to or you will not be able to save the advert. Where we
have provided an option or text for some of the fields, please select this option or paste the text exactly as it is.
Information about each field has been provided in blue – please replace this with your own text as appropriate.
New vacancy
Must include “WGI” at the end of the title e.g. ‘Research
Assistant WGI’, or it will not be included in the programme.
Vacancy title
100 characters, including spaces. Avoid using the word “intern”
where possible - consider using “Graduate” as a prefix instead.
Tips for standing out: make it descriptive of the work, rather than
its position in the organisation, e.g. Research Assistant, not Client
Services Assistant.
Add job to Work Group
Select “Do not link to a Work Group”
Administrative contact
Select the most appropriate contact for us to use (this will not be
displayed)
Contact to display to students
Select the most appropriate contact for graduates to use if asking
for further information about the role (this will be displayed)
General Details
Employment type
Select “Warwick managed programmes”
Your job application no. or reference code
(Optional)
1
Student Careers & Skills
University of Warwick
Coventry CV4 8UW UK
T +44 (0)24 7615 1882
www.warwick.ac.uk
2
Application closing date
26/10/2015
Expected commencement date
Either “Between 4-11th January 2016” or your chosen date within
this period. Please note that all start dates must fall in this period.
Number of positions available
Please state the number of interns that you would be able to take
on in this particular role. If you are offering several different roles,
you must complete a new vacancy for each
Salary/ wage
You must offer a minimum of £6.70 per hour (National Minimum
Wage) – offers above this are welcome but must be upheld.
Please indicate expected hours per week in the Details field,
below, noting that interns working hours that bring their hourly
rate below £6.70 will be entitled to leave the programme without
giving notice, and may affect your eligibility for future
programmes. Please take this into account when calculating and
advertising weekly or monthly pay and hours.
Contract Type
“Temporary”
Contract Hours
“Full-time”
Job Location
Country
UK
Region
Please complete this field – it’s important for targeting your
vacancies to graduates who have expressed an interest in your
Region
City
(or nearest town)
Descriptive Details
Summary for display in search results (300 characters, including spaces)
In addition to the job title, organisation name and closing date, this brief text will be the only meaningful part of the
advert that graduates see as they scroll through the internships, so make it attention-grabbing in terms of either
who you are, or what they’ll be doing. They won’t then see this once they have clicked on the advert, so you might
wish to repeat it in the next section as well. You can create bullets in the job details and application procedures
sections by putting an * at the beginning of the line.
Details (4,000 characters, including spaces)
This is the main body of your advert, and where your Job Description/Person Specification have to fit. Remember,
you can attach a file to the vacancy, which you may wish to take advantage of to explain the role or requirement in
more detail. Please include this text, before adding your own:
“This vacancy is part of the Warwick Graduate Internships programme and is only open to Home-fees, UK-domiciled
Warwick graduates who completed their undergraduate studies in July 2015. Only applications received according
to the instructions below will be eligible. The length of the internship will be confirmed on selection of a successful
applicant.”
We suggest that your job description and person specification include






the summary text, above
a sentence describing what your company does (if not covered in summary)
an informative description of the position, e.g. duties/responsibilities, where it fits into the organisation and
its strategy
working pattern (e.g. hours per week, evening/weekend work)
working environment (especially if non-typical)
person specification outlining both Essential and Desirable skills/experience
You can create bullet points in this section by putting an asterisk * at the beginning of the line.
Application procedures (4,000 characters, including spaces)
This should also be where you explain the next steps of your selection process, including any dates or locations,
although the programme’s application process is laid out below. Please then include all of the text below, and do
not edit its content:
*Ensure that your contact details are up to date on myAdvantage at
https://myadvantage.warwick.ac.uk/Details.chpx
*Your application will consist of several short statements, which will reach your chosen employer in the format of a
covering letter, and the contents of a standard CV. You can prepare your application on a template first
(accessible at http://www2.warwick.ac.uk/ internships/wgi/graduates/) then cut and paste onto the online form.
*All applications must be made via the official WGI myAdvantage online form available on
http://www2.warwick.ac.uk/ internships/wgi/graduates/
3
Student Careers & Skills
University of Warwick
Coventry CV4 8UW UK
T +44 (0)24 7615 1882
www.warwick.ac.uk
4
*Ensure that you use the form to explain why you are interested in the employer and their internship, and how you
believe you match the job description and person specification, above.
Successful candidates will be contacted by the employer regarding further selection activities. Interviews and any
other selection processes for successful candidates will take place between 27th October and 23rd November.
Company website (300 characters)
http:// or https:// is required
Upload an attachment (e.g. application form)
An option to add additional documents for graduates to access, such as a more detailed Job Description, Person
Specification, or marketing materials, noting that applicants will be unable to submit additional documents as part of
their initial application
Structured programme
Graduate Recruitment programme
Please do not tick this box
Vacation Employment programme
Please do not tick this box
Review steps before final publication
Step 1 of 5: Review
Step 2 of 5: Type of Work
Brief details of your vacancy – please check these carefully. There
is an option to go back and edit at this stage
Select “Work experience and placements”
Your selection is useful for us to know, but all vacancies will be
heavily promoted to all graduate programme members regardless.
Choose from (multiple choices possible):
Step 3 of 5: Occupation
Actuarial Work, Pensions and Insurance
Administration
Advertising, PR and Marketing
Buying, Selling and Retailing
Charity and Development Work
Construction, Civil Engineering and Property
Creative Arts and Design
Defence and Public Protection
Education
Engineering and Manufacturing
Financial Management and Accountancy
Further study
Government & Politics
Health Care and Psychology
Hospitality and Events Management
Information Technology
Information, Patents and Heritage Management
Legal Services
Leisure, Sport and Tourism
Management Consultancy, HR & Research
Medical
Natural Resources and the Environment
Publishing, Media and Performing Arts
Scientific Research, Analysis and Support
Social Guidance and Community Work
Transport and Logistics
Step 4 of 5: Departments
Please select “All Departments”. All vacancies will be heavily
promoted to graduate programme members regardless. Please
use your person specification text to list any preferred degrees
Step 5 of 5: Publication
Please select “Immediately after it is approved”. Your vacancy will
not be visible to until w/c 12th October, as it will be part of a
private work group.
If you have any issues, please contact us:
Internships Development team, External Relations, Student Careers & Skills
placementlearning@warwick.ac.uk or 024 765 1882
5
Student Careers & Skills
University of Warwick
Coventry CV4 8UW UK
T +44 (0)24 7615 1882
www.warwick.ac.uk