Standards Based Report Card Checklist
Illuminate Control Panel- Help- Lessons & Videos
Prior to Creation...
Please watch this video before proceeding to the next step as it will address
many key features.
(Alternate video- go to www.illuminateed.com website under More>Webinars>
Elementary Report Card Setup)
Create Student Groups
Where to Start: Create a Student Group
Student groups will assign a report card to a student. For example, if all 5th graders use
the 5th grade report card, create a student group with all 5th graders. If EL students use
a different report card, create a student group with all EL students.
This lesson covers:
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Create a Group
Naming your Group
Setting Visibility
Adding Students
Set Grading Periods
Where to Start: Set Grading Periods
Grading periods define the start and end dates associated with quarters, trimesters or
semesters. They are different than terms. You will need to enter grading periods even if
terms have been set in Illuminate. Setting up grading periods correctly is critical for the
use of Gradebooks and Report Cards.
Note: While elementary schools typically do NOT have trimester terms they will likely
have trimester grading periods.
This lesson covers:
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Creating a Grading Period
Reviewing Grading Periods
Enable Permissions for Report Cards
Where to Start for Report Card Creator/Admin: Click Gear > Permissions.
Select the Permission Scope > Role or User. Select Module > All Module> Load.
Choose Site > Load.
In the Administration Module, choose Yes for Manage K-6 Report Cards.
In the Grades Module, choose Yes for those listed.
Where to Start for:Elementary / Standards Based Report Card Permissions
Staff will not be able to use Illuminate report cards unless they have been given
permission (links, access, etc.) to do so. Your District's Illuminate administrator can
manage permissions (e.g., what users can access and do in the Illuminate system).
This lesson will show how to manage report card permissions by role, but you may
easily opt to complete the lesson for a site or user.
This lesson covers:
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Teacher Permissions
Report Cards (Report Card Module)
Access Report Cards
Report Card Data Links
Allow Teacher Value Scale Customization - Note: This is optional and depends
on your district preferences
Allow Historical Printing Report Card - Note: This is optional and depends on
your district preferences
Create Report Card Predefined Value Sets
Where to Start: Step 1 - Create Report Card Predefined Value Sets
Predefined Value Sets are those marks that a teacher enters on the report card. For
each set of marks a teachers uses, a different value set is created. Examples of value
sets are academic marks and effort marks. Most report cards have a key with this
information.
This lesson covers:
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Adding Values
Abbreviations
Descriptions
Create Report Card Predefined Value Scales
NOTE: This step is needed only if teachers are using Illuminate's Gradebook as a way
to populate report card marks. If you are not using the Gradebook, proceed to Step 4,
Create Report Card Field Groups and Fields. Value Scales translate percentages into
report card marks. For example, if an ELA percentage is 79% in the Gradebook, the
system will translate this to a '3' on the report card
Where to Start: Step 2 - Create Report Card Predefined Value Scales
This lesson covers:
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Creating value scale
Entering a scale
Adding a band
Create Report Card Field Groups and Fields
Where to Start: Step 3 - Create Report Card Field Groups and Fields
Report cards are comprised of field groups, which are comprised on fields. Each field
group should have 5-10 fields for maximum system performance. One example of a
field group and its fields is a composite score and the associated clusters/standards.
Another example of a field group and its fields is a personal/social growth group with
effort categories.
This lesson covers:
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Field Groups
Fields/Manage Fields
May use for Illuminate Gradebook or Assessments, if Applicable
Adding Categories
Adding Assessment Question Groups
Adding Standards
Adding Gradebook
Create Report Card Templates
Where to Start: Step 4 - Create Report Card Templates
Once the value sets, value scales and field groups have been created, you will create
your report card template.
This lesson covers:
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Create a Template
Sharing/Permissions
Map Report Card
Where to Start: Step 5 - Map Report Card
The last step requires you have a PDF of any report card you use.
NOTE: This must be done for each report card.
This lesson covers:
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Uploading a PDF Template
Edit Layout
Map Fields
Format Blocks with Palette
Format using the Toolbar
Sharing Report Cards and Field Groups
Have you shared your Report Cards and Field Groups with your teachers?
Where to Start: Share with Others
This lesson will walk you through the steps on how to share an Report Cards and Field
Groups with other users.
This lesson covers:
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Share with users
Reviewing Permissions