SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
TITLE: Consortium Award Manager
TEAM/PROGRAMME:
Sierra Leone
GRADE: TBC
LOCATION:
Freetown, Sierra Leone (with some travel to
field sites)
CONTRACT LENGTH:
12 months
CHILD SAFEGUARDING:
Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a
week or more) or intensively (e.g. four days in one month or more or overnight) because they work in
country programs; or are visiting country programs; ore because they are responsible for implementing
the police checking/vetting process staff.
ROLE PURPOSE:
This role is intended to provide dedicated award management to a significant and growing portfolio of awards
through consortia, which requires focused support to the country office, field offices and members to ensure
that the awards management cycle is effectively managed. This role will work collaboratively with members
and other departments of the Country office programme to ensure smooth management of consortium
programme awards, sub awards and contracts, focusing on donor compliance and accountability.
SCOPE OF ROLE:
Reports to: Director of Awards and New Business Development
Number of direct reports: None currently
KEY AREAS OF ACCOUNTABILITY:
Consortium relationship management
 As focal point for the consortium awards, maintain a close working relationship with consortium lead
agencies and partners
 Maintain an overview of SCI interactions with consortia at different levels of the organisation,
including maintaining close communication with Technical Advisors who represent SCI in technical
working groups and SMT staff who represent at the steering group and board levels of consortia
 Submission of all award related documents to consortia leads in close collaboration with PDQ
director and technical advisors
 Ensure appropriate communication with members on opportunities, proposals, implementation
progress, any no cost or cost extensions necessary and the reporting for the awards
 Oversee the coordination of all consortia or consortia donor field visits, ensuring a well planned visit
is organised by the team and appropriate level of staff are involved.
Award Management
 Ensure that award management systems and processes are successfully implemented across the life of
an award and key controls are in place to support effective management of the funding portfolio and
compliance with the donor requirements.
 Manage proposal development and review processes, ensuring all staff inputs happen in timely and
effective manner and advise on donor compliance requirements to ensure high quality and one time
proposals.
 Coordinate signoff processes by SMT for proposals and cost extensions on consortia awards
 Participate in consortia – led kick off meetings for all consortia awards and feedback to SCI country
office, field teams and
 Ensure that Consortia awards have Kick-Off meetings in both the Freetown Coordination office and
at the field level (participating at the field where needed) to ensure that all award information is
shared effectively with relevant staff across the country office and field offices (and any partners).
SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
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Establish systems for regular award monitoring across the country office, both implementation and
BvA tracking and facilitate regular meetings with key stakeholders to support the Operations Director
to ensure that performance on individual awards is tracked effectively, risks and issues are flagged and
action taken as appropriate.
Coordinate the processes for donor reporting to ensure that reports are high quality, delivered on
time and supported by auditable records. This includes assessing and making recommendations to
improve the reconciliation process (reporting assurance mechanism) between Finance, Procurement,
Logistics, Distribution, M&E that will ensure accountable reporting to donors.
Support field teams and communications unit on collection of case stories and good photographs to
share with the consortia.
Maintain effective communications with Save the Children members, taking a lead for members who
are funding consortia, providing them with timely updates on their awards and flagging potential issue
promptly.
Provide regular management information to the SMT on the performance of the country office
consortia portfolio.
Ensure that consortia awards are effectively and efficiently closed out once they are finalised.
Financial Award Management
 Produce and share budget versus actual reports from finance system, and to analyse and act on BvAs
 Take lead in the BvA meeting for all consortium awards.
 Produce finance reports for consortium awards from finance system (if person recruited has good
level of financial skills)
 Support the finance team on inclusion of consortia awards in master budget development, cost
allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment
between the master budget and funding tracker.
Donor Compliance
 Support all functions to ensure consortium and donor requirements are understood and complied
with.
 Ensure that all appropriate donor formats are available in-country and that key contributing staff have
a clear understanding of donor requirements and expectations at the proposal, kick off, amendment,
reporting, close out and audit stage of awards.
 Ensure potential issues and amendment requests are flagged promptly to consortia, donors and the
relevant Save the Children member. This may include developing business cases where donor
waiver/derogation requests need to be more thoroughly articulated or negotiated with donors.
 Work with internal and external auditors as necessary.
 Work with Field Teams on consortia and consortia donor visibility, ensuring that correct logos and
formats are used throughout.
Partnerships
 Work with relevant program staff to ensure all implementing partners undergo legal vetting and
capacity assessment prior to commencing work with Save the Children, are engaged with appropriate
agreements and effective monitoring systems are in place so that partner delivery meets donor
expectations and requirements.
 Work with program staff to ensure relevant donor requirements are effectively communicated and
understood by implementing partners.
Award Management System (AMS)
 Ensure that all opportunities, proposals, contracts and amendments with donors are processed and
approved through AMS and the system is an accurate reflection of current award status at all times.
 Ensure all partners and sub-award agreements are input into AMS.
SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
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Ensure that all adequate attachments appear on AMS and are retained as part of the award audit trail
Capacity Building:
 Carry out orientations and staff trainings for award management procedures, donor requirements etc.
BEHAVIOURS (Values in Practice)
Accountability:
 holds self accountable for making decisions, managing resources efficiently, achieving and role
modelling Save the Children values
 holds the team and partners accountable to deliver on their responsibilities - giving them the freedom
to deliver in the best way they see fit, providing the necessary development to improve performance
and applying appropriate consequences when results are not achieved.
Ambition:
 sets ambitious and challenging goals for themselves and their team, takes responsibility for their own
personal development and encourages their team to do the same
 widely shares their personal vision for Save the Children, engages and motivates others
 future orientated, thinks strategically and on a global scale.
Collaboration:
 builds and maintains effective relationships, with their team, colleagues, Members and external
partners and supporters
 values diversity, sees it as a source of competitive strength
 approachable, good listener, easy to talk to.
Creativity:
 develops and encourages new and innovative solutions
 willing to take disciplined risks.
Integrity:
 honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS AND EXPERIENCE
Essential
 Experience of and well developed skills in relationship building, communication and management
 Previous experience of working in consortia projects, strong understanding of awards management
and project management cycles in humanitarian contexts
 Strong in-country experience in managing awards for humanitarian donors, in particular, ECHO, EU,
DFID and OFDA
 Knowledge of the compliance requirements of the major donors (especially ECHO, EU, DFID and
OFDA) and strong experience in reporting to donors.
 Good attention to detail and analytical skills
 Cultural awareness and ability to build relationships quickly with a wide variety of people
 Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and
effectively under pressure
 Excellent planning, management and coordination skills, with the ability to organise a workload
comprised of varying and changing tasks and responsibilities
 Ability to work flexibly and effectively with teams across all sectors and disciplines
 Strong communication (written and spoken), and interpersonal skills in English, with experience in
managing multicultural teams
 Strong financial management skills and ability to analyse financial information and relate it to project
implementation
 Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
SAVE THE CHILDREN
INTERNATIONAL PROGRAMS
ROLE PROFILE
Desirable
 Experience with Save the Children award management system (AMS)
 Significant experience with NGOs in an international environment
 Bachelor’s degree in accounting, finance or business administration
 Experience in financial management and reporting
 Ability to produce financial reports from finance systems
Date of issue: 30th April 2015