CCCM State Focal Point – ToR (revised following SFP meeting, Juba, 8-9
September 2014)
I. Objective
The objective of the CCCM Cluster State Focal Point is to ensure a multi-sectorial response at
the State-Level to assist and protect populations residing in displacement sites and to advocate
for durable solutions.
For overall accountability and predictability of a humanitarian response within displacement
sites, and for the response to be in line with the collaborative effort, the clusters must work
together to respond in a predictable and timely manner. Camp coordination requires the
commitment and participation of organizations/agencies with various expertise and cluster
roles.
The CCCM State Focal Point should act as an advocate for populations residing in displacement
sites to ensure that humanitarian actors coordinate to fulfill minimum standards and respond
to emerging needs at the site-level throughout the state.
II. Responsibilities/ Scope of Work
The CCCM State focal points are accountable for the CCCM response to the humanitarian crisis
at the state level. The state focal points must ensure the inclusion of key humanitarian partners
from all clusters at the state-level, respecting their mandates and program priorities.
Together the State-level cluster members will identify the requirements in responding to
displacement sites while bearing in mind that the establishment of formal camps is the option
of the last resort, following a comprehensive review in coordination with the Protection
Cluster.
III. Specific Responsibilities:
A. Establishment and Maintenance of Appropriate Coordination Mechanisms
 Represent the interests of the cluster in discussions and coordination meetings at the
state level;
 Ensure that all identified displacement sites are monitored and/or managed by a site
manager;
 Where possible, identify county-level CCCM focal points responsible for site
management;
 Ensure that coordinated site needs assessments occur and analysis involving all relevant
partners continue on a regular basis for all displacement sites in the state;
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Identification of gaps – assess, verify, and disseminate emerging assistance needs and
protection issues; conduct regular ‘gap analyses’ based on verified needs, and refer to
cluster partners with capabilities to take action; document their commitment to
respond;
Communicate 4Ws information and Site Profile Information (DTM) to the CCCM Cluster
co-leads to receive relevant IM tools for improving coordination;
Facilitate registration of site populations, paying particular attention to gender, age and
diversity dimensions; updating of population registry; and ensuring secure storage of
population data
Conduct contingency planning based on worst-case and most likely scenarios in terms of
population movements within, into and out of the state;
Where possible to support the national government/authorities in implementing their
activities and upholding them to their obligations that meet the identified priority
needs;
Assist the CCCM Cluster co-leads to develop and update agreed response strategies,
including “exit”/transition strategy for site closures and action plans for the cluster;
B. Application of Camp and Site Management Standards and Guidance
 Disseminate relevant policy guidelines and technical standards developed by the CCCM
Cluster co-leads;
 Ensure that responses are in line with existing policy guidance and technical standards
and relevant government human rights legal obligations;
 Ensure site selection, (participatory) planning, and development of sites in collaboration
with relevant actors, including the host community when necessary;
 Promote strategies to build and strengthen confidence within displacement sites and
between displacement site residents and surrounding communities;
 Ensure site designs and site infrastructure development by partner actors support
protection and assistance of men, women, boys and girls;
 Ensure that strategies are developed to support and strengthen the site residents’
livelihoods;
C. Protection Capacity
 Facilitate the provision of security and law enforcement by the national authorities and
other relevant actors such as civilian police components of peacekeeping missions (if
necessary in cooperation with the state sector lead for protection);
D. Camp Closure and Durable Solutions
 Ensure that Cluster consistently assesses the possible durable solutions for IDPs,
particularly the security situation for possible return;
 Organize ‘home visits’ to return sites for IDP key informants, if and when return
becomes possible;
E. National/Local Authorities, State Institutions, Local Civil Society and Other Relevant Actors
 Ensure that humanitarian responses build on local capacities;
 Ensure appropriate links with national and local authorities, State institutions, local civil
society and other relevant actors (e.g. peacekeeping forces) and ensure appropriate
coordination and information exchange with them at the state level;
 Promote the capacity building of relevant authorities, where deemed necessary;
 Advocate with authorities to ensure that aid workers working in sites are able to
conduct their work independently and in an environment that allows for confidentiality
of sensitive information;
IV. Membership in the State-Level CCCM Cluster:
The Cluster is open to any organization or entity that is active in the providing services to IDPs
in displacement sites demonstrates a commitment to carry out their accepted responsibilities
within the Cluster. Membership will be as inclusive as possible, on a voluntary and selfnominated basis.
V. Cluster Leadership
UNHCR and IOM are the cluster co-lead supported by ACTED as NGO co-lead agency. At the
State Level, the CCCM Cluster Focal Point will be a representative of either IOM, UNHCR or
ACTED. State Focal Points can be reviewed if deemed necessary.
VI. Frequency of Meetings
The State-level Cluster shall meet regularly or as the needs rise. The State Focal Point may call
for emergency meetings or establish ad hoc Technical Working Groups, as necessary. This
arrangement should be replicated at the County and Site level as needed.
VII. Products
The following deliverables will be produced or made available by State Focal Point to CCCM
Cluster:
 Minutes/note of CCCM Cluster meetings and relevant TWG meetings;
 Inputs for CCCM Cluster sitreps
 Inputs for IM tools (Site Reports, 4W matrix, Site Preparation Matrix, Resource/Gap
Matrix, DTM)
 Monitoring reports and field visit reports
 Others as required