INSPECTION CHECKLIST
Core Safety
(for ALL FM Workspaces)
Date:
Campus
Location of Inspection
Inspection team
Hazard checklists are only guides or prompt to identify hazards in all Facility Management work areas.

The safety points are only to help look for typical safety hazards or safety system activities.

Not every statement or prompt must be addressed in every inspection but any hazards or unsafe behaviour observed during
the process should be recorded and dealt with in a timely way.
The hazard inspection process uses the Core safety checklist and one or more of the other 4 specialised checklists –
1. Office or computer work
2. Maintenance workshops [non office areas]
3. Cleaning
4. Grounds
The Core safety checklist is applicable to all workplaces.
Inspection Procedure1.
Any issues that aren’t relevant to the area should be marked as Not Applicable (NA) in the checkbox next to the safety
criteria heading.
2.
Inspections should be done by the supervisor for the area with the Health and Safety Rep (HSR) or another local staff
member.
3.
At the end of inspection, the supervisor and HSR reviews all non compliant or other safety issues identified.
4.
Use the risk matrix; assess the risk levels of each non compliance or hazard identified.
5.
Review safety systems currently in place and how effective they are?
6.
Decide what new or modified risk control actions are required and their priority.
7.
If unable to resolve the problem at local levels, the matter must be referred to the next level of management.
8.
The inspection report must be signed off by the section manager, who will ensure responsibility for corrective action is
allocated and given a reasonable period to remedy.
Risk Matrix
Likelihood
Probable: The risk will occur in most circumstances.
It has been known to occur in the last year in similar organisations
Possible: The risk has been known to occur in the last 5 years in
similar organisations.
Improbable: The risk is rare and has not occurred in the
last 20 years in similar organisations.
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Risk Response
High Risk
Do not start work. Inform Supervisor and do not
proceed until the risk is eliminated or controlled
through an Action Plan or a statement is
provided and approved by Senior Management
on why QUT should accept the risk.
Medium Risk
Inform Supervisor, consider additional or higher
level controls (see Annex B), additional
monitoring and response procedures and
proceed only with Supervisor approval.
Low Risk
Proceed, maintain controls and manage through
routine procedures.
Consequence
Major: Injury or health impact which results in permanent disability or death.
Widespread environmental impact or localised impact likely to result in serious
environmental harm and attract public attention. Impacts may be irreversible or
only partially rehabilitated. Possible prosecution by regulatory authorities.
Moderate: Injury or health impact which requires hospital treatment. Direct or
indirect environmental impact beyond site. Impacts on areas of high environmental
significance or areas of low significance with medium term or moderate impacts
which are generally reversible. Typically reportable to regulatory authorities but
unlikely to result in prosecution or an improvement/prohibition notice.
Minor: Minor injury or health impact which requires
first aid or medical treatment.
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Environmental impact contained within site. Impacts on areas of low significance
which are minor, short term and reversible. Impact often remediated within a week.
INSPECTION CHECKLIST
Core safety
A. Fire Safety
Details / Observations
OK
Not
OK
OK
Not
OK
OK
Not
OK
Action to be taken
Vary checks on different fire equipment each inspection,
1. All fire system Inspections are current
– [mandatory 6 monthly
inspections]

Fire extinguishers

Hose reels

Fire hydrants
2. All fire equipment has location marker
clearly displayed.
3. Access to all fire equipment is clear extinguishers & hoses
B. Emergency Evacuation
1. Evacuation maps/ diagrams &
instructions are current & clearly
displayed in work area.
2. Emergency exits & egress paths are
clear of obstructions or stored items.
3. Egress travel paths & stairways are
safe design and in good condition.
4. Emergency exit lights are clearly visible
[ DO NOT press buttons to test]
5. Assembly areas are allocated, sign
posted and understood by staff
6. Building warden identity is clearly
displayed
7. At least one evacuation drill has
occurred in previous yr.
C. First Aid Facility
1. A first aid kit is available for each work
area / group
2. First aid kit is checked regularly,
restocked and cleaned. [ Note date of
last check]
3. Kit has proper first aid signage or
labels.
4. Kit contents contain only appropriate
first aid equipment [no medications]
5. First aid personnel identified and
contact numbers clearly displayed.
6. If no first aider – a person has been
nominated to monitor the kit.
7. Emergency phone numbers are
displayed clearly.
8. All first aid treatments and injuries are
recorded on First aid Treatment form
and original sent to HSAS annually.
9. A sharps disposal container is
accessible.
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INSPECTION CHECKLIST
Core safety
D. Communication
1.
2.
OK
Not
OK
OK
Not
OK
OK
Not
OK
Action to be taken
How does H & S information get to staff?
A noticeboard or other display is
provided for this work area.
Basic H & S information is displayed
including:
 QUT WH & S Policy
 Health and Safety Rep (HSR)
 First aid officer/s
 Building or area floor warden
 Emergency evacuation plan &/or
procedures
E. Electrical [ general]
1.
Details / Observations
Random checks on “specified”
electrical equipment shows testing
and tagging on required basis.[Elect
Safety Reg]
2.
3.
4.
5.
6.
Unsafe electrical equipment is not
used, has been removed or tagged
Out Of Service clearly visible.
No piggy back plugs or double
adaptors used.
Clear access [1mt] available to all
switchboards.
Switchboards are locked, in good
condition and clearly marked.
Area is protected by Safety Switches
[ RCD] .
F. Material handling & storage
1.
2.
3.
Materials are stacked correctly to
prevent objects falling.
Racks or bins used where possible.
Easy access to stored items –floor is
clear of trip items
4.
Shelf capacity – not overloaded by
quantity or weight– sufficient amount,
strength, adequate fixing to wall,
freestanding.
5.
Commonly used or heavy items
stored between mid thigh and
shoulder height.
Mechanical lifting aids available and
in good condition– eg: trolleys –
wheels, brakes; levers, lifters
Waste bins are provided and emptied
regularly
Work or storage floor areas are clear
of clutter and waste.
6.
7.
8.
Correct stacking & storage prevent manual handling injuries and falling objects
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