Indiana University
Tentative Non Confirmation – Procedure
2013
A Tentative Non-Confirmation (TNC) is when the Department of Homeland Security (DHS) or
Social Security Administration (SSA) finds an inconsistency between an employee’s Form I-9 and
their records. The inconsistency may result from entry errors from employees and/or
university administrators, incorrect records at the Federal agency, changes in the employee’s
status and/or other reasons.
Procedure

As assistance to campuses/units/departments a designated official in University Human
Resource Services (UHRS) monitors the Tentative Non Confirmation (TNC) report for
Bloomington and regional campuses in HireRight several times a week. IUPUI monitors
the report for their campus.
To Review TNC Report
 Log into HireRight
 In the side-bar to left select I-9 Forms, then Manage I-9 Forms
 Choose E-Verify Tentative Tab to review new TNCs
IUB (Staff, Hourly and Academic Appointees)
 The UHRS Official notifies the unit/department and the designated Dean of Faculties
official by email of the TNC employee. The communication requests that the
unit/department, refer the employee with TNC status to the UHRS Official (if staff or
hourly) or to the Dean of Faculties official (if an academic appointee)
1
Tentative Non Confirmation – Procedure
2013
Sample Email
Hi (Administrative contact),
It looks like you have a Tentative Non-Confirmation (TNC) in E-Verify for employee XXXX XXXX.
If the employee is Hourly or Staff, please refer them to me in UHRS and I will take them through the
TNC process. If the employee is an Academic or Student Academic appointee, please refer them to
(Dean of Faculties Official) in Academic Affairs and she/he will take them through the TNC process.
If you need any assistance, please let me know.

The TNC employee is asked to schedule an appointment with the designated Dean of
Faculty or UHRS official within a few days if possible.
Dean of Faculties – TNC Meeting Procedure
The Dean of Faculties office handles their TNCs. UHRS involvement ends with the notification
email.
IUB Staff/Hourly – TNC Meeting Procedure





UHRS Official meets with TNC employee in Private. To Look up TNC employee:
 In HireRight, search employee by name in the search box
 Right click on employee’s Form I-9 Record
 A pop-up box with all possible actions will appear
UHRS Official prints Form I-9 from HireRight; review this with employee for mistakes
If mistakes are found, contact unit/department administrator and ask them to correct
mistakes in HireRight and select: “Save and run e-verify” at end of process
If no mistakes are found on Form I-9:
 Right click on employee’s Form I-9 Record
 Click E-Verify Report
 On upper left of E-verify Report, select and print TNC Notice and TNC
Referral Letter
 Follow instructions on notice and letter; print notice and letter
 After completing the notice and referral letter, right click main employee
record and select: refer employee
 Check E-verify report and record response date on hard copy of referral
letter for employee
 Give a hard copy of both the notice and referral letter to employee, with
instructions to contact appropriate agency within specified time-frame
Referred employees are monitored on the TNC report and updated if they receive
authorization or require further assistance.
2
Tentative Non Confirmation – Procedure
2013
Regional Campuses
The UHRS Administrator notifies Regional Campuses HR Directors by email if there is a
TNC employee listed on the report for their campus. HR Director will be asked to meet
with the employee in private and take them through the correction/referral process.
Sample Email
Hi (Campus HR Director),
It looks like you have a Tentative Non-Confirmation in E-Verify at (Campus). The employee is:
XX XX – (Dept.) - submitted by (administrative processer)
The employee needs to be met with in private by you or someone from Campus HR and referred to
DHS/SSA or have their Form I-9 corrected if appropriate.
Regional Campus Staff/Hourly – TNC Meeting Procedure





Campus HR Director or staff member meets with TNC employee in Private. To Look up
TNC employee:
 In HireRight, search employee by name in the search box
 Right click on employee’s Form I-9 Record
 A pop-up box with all possible actions will appear
Campus HR Director or staff member prints Form I-9 from HireRight; review this with
employee for mistakes
If mistakes are found, correct mistakes in HireRight and select: “Save and run e-verify”
at end of process
If no mistakes are found on Form I-9:
 Right click on employee’s Form I-9 Record
 Click E-Verify Report
 On upper left of E-verify Report, select and print TNC Notice and TNC
Referral Letter; print notice and letter
 Follow instructions on notice and letter
 After completing the notice and referral letter, right click main employee
record and select: refer employee
 Check E-verify report and record response date on hard copy of referral
letter for employee
 Give a hard copy of both the notice and referral letter to employee, with
instructions to contact appropriate agency within specified time-frame
Referred employees are monitored on the TNC report and updated if they receive
authorization or require further assistance.
3
4