Load2Learn - uploading books
All of the fields marked with an asterisk must be completed.
Don’t worry if you don’t capture everything, the book record and file will go through
a validation process with the Load2Learn Team, before it is made live on the site.
1.
Before uploading.......................................................................................... 2
Check the book is not already available ......................................................... 2
Copyright guidance ........................................................................................ 2
ISBN number ................................................................................................. 2
Copyright statement ....................................................................................... 2
Internet browser ............................................................................................. 2
2.
Create a new resource (upload a book file) ............................................... 3
3.
Upload a new version (upload a better book file) .................................... 16
4.
Reading series titles .................................................................................. 23
Reading series with levels ............................................................................ 23
Reading series without levels ....................................................................... 24
5.
Key stages (educational level) .................................................................. 25
6.
Trouble shooting ........................................................................................ 26
ISBN lookup failed........................................................................................ 26
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1. Before uploading
Check the book is not already available
Before uploading your book file please search Load2Learn (remembering to turn
off any search filters you may have set) to see if we already have a version of it.
If the book you wish to upload is not on Load2Learn, please follow the “Create a
new resource (upload a book file)” instructions.
If a version already exists on Load2Learn and you believe the version you have to
be a better one, please follow the "Upload a new version" instructions. Reasons
it may be a better version include:




Replacing a part-work, with one that is a complete work
New version includes images or has higher quality images
New version has better copyright permission
New version has improved structure/formatting/layout.
All resources contributed will go through a validation process before they are
approved to appear on the site.
Copyright guidance
Read our Copyright Guidance page and ensure you meet all the requirements.
ISBN number
You must know the ISBN number of the book you are uploading.
Copyright statement
A copyright statement must be included in the file you are uploading. View our
example statements.
Internet browser
If you are using Internet Explorer and experience difficulty uploading your
resources, we recommend that you use a different browser, such as Google
Chrome: https://www.google.com/chrome
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2. Create a new resource (upload a book file)
Log in to www.Load2Learn.org.uk
Select “Contribute” from the left-hand menu.
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Select “contribute your resources here”
Select “create a new resource”
Select “Book”
4
This brings you to the “ISBN entry” screen.
Type in the ISBN for the book you are uploading and select “Lookup ISBN”.
The book information is pulled through automatically from the Bibliographic Data
Services (BDS) catalogue.
Double check the “title” and “author” match that of the file you are uploading.
5
Select the “file format” from the drop down menu, which matches the format of
the book file you are uploading.
“Choose file” – browse for the file stored on your PC, disc, or USB stick and
select it. Then select “Upload”.
6
When uploading the file, if the format you have selected and the format of the file
being uploaded do not match, you will receive an error message. Simply, select
the correct format type and the book file again.
Depending on the size of the file you are uploading, it may take a little while for
the “Record details” screen to appear.
You will see that some of the book information has automatically been pulled
through from the Bibliographic Data Services (BDS) catalogue.
You will need to look at the information on this screen and check it is correct and
add additional information where required.
Don’t worry if you don’t capture everything, the book record and file will go through
a validation process with the Load2Learn team, before it is made live on the site.
Field
Unique ID
Content type
File type
Title
Author
Entry
UPL020609
Book
Word 2003/DOC
The Flying Carpet (ORT,
Stage 8, Storybooks)
Hunt, Roderick
Edition
Series
Oxford Reading Tree
Needs editing?
NO
NO
NO
Maybe – particularly for reading
series titles
May need date of birth / date of
death removing. Also ensure it is
written “Surname, Firstname”. If
there are multiple authors
separate with a semi-colon
“Surname, Firstname; Surname,
Firstname” (do not use the “add
another author” button)
If known, enter New edition, 1st
edition, 2nd edition, etc
Maybe – you may need to enter
the series title, if it has not been
included automatically – or
remove additional data
7
Field
ISBN 13
ISBN 10
Original
publisher
Entry
9780198466062
0198466064
Oxford University Press
Original
publication date
Item publisher
2008
Staffordshire Vision
Impairment Team
Needs editing?
NO
NO
Maybe – for example “Oxford
University Press” may be pulled
across from BDS as “OUP
Oxford” or “Oxford”
NO
Yes – this is the name of the
organisation who provided the
file.
8
Field
Description
Entry
Biff buys an old carpet at the
junk shop to cover the tear in
her bedroom carpet. The
magic key, takes Biff, Kipper
and the carpet on a journey to
save a king.
This book is part of the
phenomenally successful
Oxford Reading Tree which is
used to teach reading in 80%
of primary schools. The stories
within it are about much-loved
Biff, Chip and Kipper, their
friends and family, and the
exciting adventures they have
together.
Keywords
CURRENT: For National
Curriculum Key Stage 1,
Educational: English language:
readers & reading schemes
Needs editing?
Maybe – some descriptions
from BDS are not very good
and can be lengthy without
telling you what the book is
actually about.
The book description needs to
be clear.
If you are unsure about
editing, leave it as it is and it
can be picked up in the
validation stage by
Load2Learn staff.
IGNORE the formatting
tools.
YES – at present the keywords
are bibliographic categories.
They need to be changed to
words that you would use to
search for the book by.
CHANGE TO: Biff, Chip,
Kipper, Flying carpets
9
Field
Educational
level
Readership
level
Entry
Keystage 1
Interest level
Illustrations
provided
Yes
Needs editing?
Yes – see Key Stage
information.
Yes - if you know the
readership level the
books is aimed at.
Particularly when
uploading books for
reluctant readers (low
level reading age, high
interest content age)
Yes - if you know the
readership level the
books is aimed at.
Particularly when
uploading books for
reluctant readers (low
level reading age, high
interest content age)
Does the books file you
are uploading contain
images? Entry needs to
be Yes or No.
10
Field
Language
Entry
English
Permission for
use
Copyright licencing agency
(CLA) – Print disability
licence
Permitted
regions of
distribution
Permitted print
disabilities
United Kingdom
European Union
Book cover
thumbnail
Contributor
blind
dyslexic
physical
Image
Load2Learn
Needs editing?
Yes – this will be English in
most cases.
If you are uploading a
language textbook, please
select the language being
taught, such as German (do
not use the “add another
language” button.
Yes – in most cases the books
you are uploading will be
under the permission
Copyright licencing agency
(CLA) – Print disability
licence
Yes – select United Kingdom
European Union
If books are uploaded under
the CLA Print Disability
Licence all three disability
uses can be checked:
blind
dyslexic
physical
If books are uploaded under
the Copyright (Visually
Impaired Persons) Act 2002
only two of the disability uses
can be checked:
Blind
Physical
NO. Image will pull through
from BDS if available.
Maybe – this should pull
through from the organisation
name listed on the users
account.
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Field
Uploader
Date of upload
Field
Part publication
Entry
Jennie.Short@rnib.org.uk
2012-11-05 13:59:25
Entry
No
Needs editing?
NO
NO
Needs editing?
Yes
If the book file you are
uploading is the
complete book select No
from the drop down
menu.
Part publication
information
If the book file you
uploading is an
incomplete book – for
example only includes
chapters 1 to 5 out of 8 –
select Yes from the drop
down menu.
If you have selected Yes
under Part publication…
Examples:
Includes chapters 1 to 5
out of 8.
Missing unit 3.
Includes pages 34 to 120.
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Field
Word file layout
Entry
Needs editing?
Select one of the
following from the drop
down menu:
Structured with
headings and styles
Not formatted
These two options are for
Load2Learn produced
books:
Load2Learn
specification version 1
DFCS specification
Additional information
Any further information
you wish to add. If you
are uploading a braille
file, please include the
braille specification
details, such as:
“The book is produced to
the following braille
specification:
Unified English Braille
(UEB)
A4 size (28 cells x 27
lines)
Contracted braille
Capitalization
Double-line spacing
Double-sided (interline)
Internal information
IMPORTANT: please
check your embosser
settings, you may need to
adjust them.”
NO
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Select “Submit”.
You are now at the “Check record details” screen.
Double check the information, if you anything needs amending use the browsers
back button.
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If you are happy with the information check the box for “I have read and agreed
to the terms and conditions”.
Select “Submit”.
You are back at the “Upload Resource” screen and can begin uploading your
next file.
15
3. Upload a new version (upload a better book file)
Log in to www.Load2Learn.org.uk
Find the existing record for the book in the matching file format
16
At the bottom of the book record page, select “Upload new version”.
This takes you to the “Upload file” screen.
Select the “file format” from the drop down menu, which matches the format of
the book file you are uploading.
17
“Choose file” – browse for the file stored on your PC, disc, or USB stick and
select it.
Select the “nature of difference” from the drop down menu.
“Please state the reason” for the difference and select “Upload”.
Examples:
Natures of difference
Additional structure
Different copyright permissions
Addition to part works
Other
Please state reason
Current version is unstructured. The
new version is formatted using heading
styles.
Current version is CLA PDL, new
version is publisher permission for all
disability types, UK, EU and Worldwide.
Current version is missing chapters 5-8,
the new version is the full work.
New version has higher quality images.
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This takes you to the “record details” screen.
There should be no need to edit the first 18 pieces of information on the
record: Content type through to Language.
Field
Permission for
use
Permitted
regions of
distribution
Permitted print
disabilities
Book cover
thumbnail
Entry
Copyright licencing agency
(CLA) – Print disability
licence
United Kingdom
European Union
Needs editing?
Only if the permission for use
is different.
blind
dyslexic
physical
Image
Only if the print disabilities
permitted are different under
the new permission type.
NO. Image will pull through
from BDS if available.
Only if the regions permitted
are different.
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Contributor
Load2Learn
Uploader
Date of upload
Part publication
Jennie.Short@rnib.org.uk
2012-11-05 15:50:51
No
Yes – enter your
school/organisation name –
ensuring consistency with
each book you upload.
NO.
NO.
Yes
If the book file you are
uploading is the complete
book select No from the drop
down menu.
Part publication
information
If the book file you uploading is
still an incomplete book
select Yes from the drop down
menu.
If you have selected Yes
under Part publication…
Examples:
Includes chapters 1 to 5 out of
8.
Missing unit 3.
Includes pages 34 to 120.
Word file layout
Select one of the following
from the drop down menu:
Structured with headings
and styles
Not formatted
These two options are for
Load2Learn produced books:
Load2Learn specification
version 1
DFCS specification
Additional
information
Internal
information
Any further information you
wish to add.
NO
20
Select “Submit”.
You are now at the “Check record details” screen.
Double check the information, if you anything needs amending use the browsers
back button.
If you are happy with the information check the box for “I have read and agreed
to the terms and conditions”.
Select “Submit”.
You are back at the “Upload Resource” screen and can begin uploading your
next file.
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4. Reading series titles
Titles that are part of a reading series need to be catalogued uniformly, so when a
search is carried out on Load2Learn all the relevant titles appear in the results.
It is helpful to us if you can do this, however don’t worry too much about it, the
book record and file will go through a validation process with the Load2Learn
team, before it is made live on the site.
Reading series with levels
Series
Oxford Reading Tree
Oxford Literacy Web
Reading at Home
(Oxford Reading Tree)
Pocket Tales
Wellington Square
Ginn New Reading 360
Ginn Reading 360
Oxford Bookworms
Bananas
Wolf Hill
Hall End High
Rigby Star Independent
All Aboard
Pocket Chillers
Twilight
Alex Rider
Title examples
Pip’s Adventures (ORT, Stage 4)
Living in the Past (ORT, Stages 8 to 11, Jackdaws)
Jellyfish Shoes (ORT, Stage 10, TreeTops)
A Trip to the Beach (ORT, Stage 3, Floppy’s Phonics)
The Magic Key (OLW, Stage 3)
Rainbows (OLW, Non-fiction)
Mum’s New Hat (RAH, Level 1)
A Flicker of Light (Pocket Tales, Year 6)
Bomb’s Over Wellington Square (WSQ, Level 2)
Meet the Family (GNR360, Level 10)
I Like Spaceships (GR360, Level 5)
Just for Fun (GR360, Level 2, Upstarts)
Huckleberry Finn (Bookworms, Stage 3)
Snow and Ice (Yellow Bananas)
Dexter’s Journey (Blue Bananas)
Terry Takes Off (Green Bananas)
Camping (Red Bananas)
Hidden Gold (Wolf Hill, Level 1)
Gary’s Story (Hall End High, Book 3)
Lessons from Lester (Rigby Star Independent, Year 2,
Purple)
No Lunchbox (All Aboard, Stage 1)
Be Prepared (Pocket Chillers, Gold, Level 2)
Twilight (Twilight, Book 1)
Eclipse (Twilight, Book 2)
Stormbreaker (Alex Rider, Book 1)
Title field and Series field examples:
Title field: A Trip to the Beach (ORT, Stage 3, Floppy’s Phonics)
Series field: Oxford Reading Tree
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Reading series without levels
Series
Sunshine Extensions
What’s Their Story?
Longman Book Project
Corgi Pups
Puffin Teenage Books
The Medusa Project
Title examples
Harry Goes Fishing (Sunshine Extensions)
Gandhi (What’s Their Story?)
The Sand Tiger (Longman Book Project)
Pa’s Perfect Pizza (Corgi Pups)
The Hero Game (Puffin Teenage Books)
Walking the Walls (The Medusa Project)
Title field and Series field examples:
Title field: Harry Goes Fishing (Sunshine Extensions)
Series field: Sunshine Extensions
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5. Key stages (educational level)
Key Stage
Pre-school
Learners age
0 to 3
Key Stage 0
3 to 5
Key Stage 1
5 to 7
Key Stage 2
7 to 11
Key Stage 3
11 to 14
Key Stage 4
14 to 16
AS/A Level
16 to 18
School years
0 / Early Years Foundation Stage
Home / Nursery / Reception
0 / Early Years Foundation Stage
Nursery / Reception
1 and 2
Infant school / Primary school
3 to 6
Junior school / Primary school
7 to 9
Secondary school
10 to 11 / GCSE
Secondary school
12 to 13 / A and AS levels, NVQ’s, etc
Sixth form or FE college
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6. Trouble shooting
ISBN lookup failed
If you enter an ISBN number and get the error message “ISBN lookup failed,
please check for errors or use the ISBN lookup service to check the ISBN” …
Double check the ISBN number you have entered
If it is correct and the error message appears, this means that the book has not
been catalogued on the Bibliographic Database Service (BDS) system.
Supply us with the book details
If you supply us with the book details, we will contact BDS and ask them to add
the book to their catalogue. We’ll then let you know when you can upload the book
file. Please provide the following information:



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Title
ISBN
Publisher
Published date
Author/s
Description
Author: Jennie Short, Load2Learn
Date last updated: 2 June 2014
Date created: 5 November 2012
Saved: M:\DfE Project\Guidance and training notes - for users\
Load2Learn_uploading_books_(includes_screen_shots)
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