Item 9.J-February 1, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable): Vacant
Position #(s): 10741
Current Title: Director, Office of International Students & Scholars
Current Range: 4
(JCC:76098;3A)
Department: Office of International Students &
College/Division: Enrollment Services /
Scholars (OISS)
VP Student Services
Account #(s): 1201-105-1503
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
(X) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean Melisa N Choroszy, Assoc VP Enrollment
Date
__________________
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Shannon Ellis
Vice President for Student Services
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
76098 Range:
4
Pos #(s): 10741
JCC:
EEO: 3A
Eff: 2/1/2013
Approved Title: Director, Office of International Students and Scholars
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Director, Office of International Students and Scholars
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1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
Reporting to the Associate Vice President for Enrollment Services, the Director of the Office for
International Students and Scholars (OISS), is the campus leader in international student recruitment,
develops strategic initiatives that ensure a rich diversity of international students on campus, designs
and implements student retention programming, and supports the enhancement of global
opportunities for all students and scholars. The Director serves as the point of contact for all faculty
initiated exchange programs and supports the entire university community with international student
and scholar concerns. The Director oversees the coordination of a full range services offered to nonimmigrant students, faculty, and their dependents by providing guidance and expert knowledge
concerning visa options and federal compliance. The Director is responsible for ensuring federal
compliance with all regulations governing student eligibility for enrollment at the university.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - International Student Recruitment/Student and Scholar Advising
 Design strategic recruitment initiatives that result in international student growth in both
undergraduate and graduate populations.
 Work cooperatively with departments to develop international initiatives related to recruiting
international students (2 + 2 programs, dual degree programs, transfer of credits, etc.)
 Implement student retention strategies to ensure satisfactory progress toward degree
attainment
 Coordinate international alumni section, work to increase alumni networks overseas to assist
with recruitment and future development opportunities
 Counsel international students and scholars on immigration, personal, academic, and cultural
issues
 Provide oversight and serve as primary designated officer/responsible officer for the F-1 and
J-1 program
 Work with departments and international faculty/employees to procure work authorization in H1B status and serve as institutional representative to process permanent residence petitions
for faculty who qualify (EB-1 and EB-2)
 Prepare and submit proper immigration forms to government agencies
 Oversee and present intercultural programs to assist international students and scholars in
their adjustment and foster an inter-culturally sensitive campus community (International
Orientation and Plunge Seminar, programs on adjustment, workshops on intercultural
counseling and communication)
 Directs strategic use of OISS scholarship resources to maximize enrollment and retention
35% - OISS Operations Management/Assessment
 Manage overall operation of the OISS
 Supervise, train, and evaluate professional, clerical, interns, and student staff
 Refine office procedures to ensure efficiency, quality, and productivity
 Manage all budgets (self-funded, visa recharges, and endowments)
 Ensure compliance with all regulations pertaining to SEVIS system for F and J programs;
coordinate certification and recertification of these programs when required
 Assess effectiveness of all OISS initiatives
Position Description – Director, Office of International Students and Scholars
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25% - International Liaison and Partnership Agreements/Campus Community
 Coordinate and manage institutional partnership agreements (memorandum of understanding,
student exchange agreements, cooperative agreements); work with legal counsel,
departments and faculty on the language of agreements; define the infrastructure necessary to
receive and send exchange students; track exchange student reciprocity; work with program
administrators to manage and update agreements; maintain communication with foreign
institutions regarding the agreements
 Serve as a university representative and liaison, when requested, with government agencies,
international organizations, and various consulates and embassies
 Work with Nevada Congressional representatives on international issues
 Advise the university community in group settings and individually on international,
immigration, and intercultural issues (Network training, resident assistant and teaching
assistant training, student worker training)
 Represent the interests of international students and scholars on various university
committees (International Activities Committee, Intercultural Collaborative, Health Center
Committee, etc.)
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The incumbent makes decisions regarding policies and procedures that ensure university compliance
with federal regulations for student enrollment and student visa issuance. The position functions
independently, seeking the guidance from the Associate Vice President for Enrollment when issues or
problems that may have a significant international, University, or community impact for the University.
Impact:
The decisions and judgments made by the Director have significant implications for the entire
University, including the university’s authorization to host international students on campus. Failure to
comply with SEVIS regulations could negatively impact the university’s ability to administer Title IV
funds. Immigration violations or hiring individuals not authorized to work legally can have serious
repercussions for the university. The position is visible to the public eye, directly influencing public
perception of the University and its reputation.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 SEVIS regulations and compliance requirements
 Immigration regulations and laws that pertain to international students (F-1 students, J-1
researchers, H-1B researchers, Green Card – Outstanding Professors and Researchers, and
other categories pertinent to the university)
 Counseling in an intercultural context
 Academic advising and student development theory
 Federal law as related to position, i.e., Family Educational Rights and Privacy Act (FERPA)
 Protocol for Homeland Security student information requests
Position Description – Director, Office of International Students and Scholars
Skills:
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Administrative, training, and supervisory skills
Preparation and management of financial accounting, budgets, and planning
Organizational skills
Excellent verbal and written communication skills
Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Problem solving for students’ issues and concerns
Analytical, decision-making, and problem-solving skills
Interpersonal and human relations skills
Ability to:
 Understand, advise, and mentor individuals on intercultural adjustment
 Maintain confidentiality of information
 Research and compile data for reports
 Be sensitive to cultural and ethnic diversity issues
 Understand and interpret contractual language regarding scope of work and formalized
policies, guidelines, rules, and regulations
 Present information to and train diverse audiences
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
International students
International
scholars/researchers and
families
UNR faculty, department chairs,
staff
Student Health Center
Controller’s Office
Human Resources
Reason for Contact
To assist with admission, issue visa forms, contact U.S.
Consulates if necessary (prior to arrival); conduct orientation
programs, educate on immigration laws, assist with adjustment,
health insurance (upon arrival); advise on academic, visa, work,
and personal issues, provide counseling, engage in conflict
negotiation and generally serve as an advocate (during tenure)
To issue visas, provide pre-arrival information, conduct orientation
meetings, assist with health insurance, counsel and advise on
issues that arise during tenure (changing status, alternative work
options, travel), and assist with change of status to other work visa
options once current visa expires
To advise on hiring international students and faculty, train on
immigration laws and restrictions, educate on international issues,
intercultural awareness and advising international students. To
assist with creation of international partnership agreements,
including cooperative agreements, student exchange agreements,
and dual degree programs. To coordinate international exchange
programs, assist both incoming and outgoing students, enhance
infrastructure and track participants. To serve as Fulbright
representative for campus community/faculty.
To advise on international health insurance issues, advocate for
good international student health policy/rates, ensure students are
enrolled, and grant health waivers
To coordinate international taxation issues and workshops
To coordinate with HR to ensure I-9 compliance and work issues,
assist in training campus community, conduct audit of those hired
annually
Position Description – Director, Office of International Students and Scholars
Graduate School, Admissions
and Records, Honors Program
University legal counsel
External
Federal and state agencies (US
Citizenship and Immigration
Service (USCIS), Department of
State (DOS), Homeland
Security, Internal Revenue
Service (IRS), Department of
Labor, Social Security
Administration (SSA), State
Employment Agency,
Department of Motor Vehicles
(DMV), Nevada Congressional
Officers, etc.)
International organizations
(Association for International
Educators (NAFSA), Institute for
International Education (Open
Doors), Academy for
Educational Development
(AED), Fulbright Exchange
Program (CIES), Association of
International Education
Administrators (AIEA),
AMIDEAST, Association of
Public and Land-grant
University’s (APLU), consulates
and embassies in the US and
overseas, World Learning,
LASPAU, etc.)
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To advise on admissions issues and process, issue pre-arrival
information and visa documents, coordinate SEVIS registration
and identify students who require documentation of reduced
course-load
To ensure compliance with immigration laws, coordinate the
university’s responses to emergencies (local and global)
Reason for Contact
USCIS and DOS – to serve as the Primary Designated Officer (F
visa program) and Responsible Officer (J visa program);
responsible for integrity of program, federal compliance and
reporting, annual reports, certification and recertification of
program, issuance of visa documents, work authorization, and
tracking of international students and scholars.
To educate students and scholars on IRS regulations and provide
software and support to comply and to maintain contact and
resolve issues with students and faculty on DMV and SSA issues
To promote professional development, enhance knowledge in ever
changing field of int’l education, create networks and relationships
with colleagues and sponsoring agencies, recruit sponsored
(funded) students and researchers, submit annual reports (Open
Doors, etc.), create contacts to assist with recruitment and to
provide specialized knowledge, serve campus contact for these
organizations and as campus representative for Fulbright
organization
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Master’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Master’s Degree and three years of experience in international education
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None