SACWIS Functional Area Release Notes
1-16-2014
ADMINISTRATION
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When a user clicks one of the navigational links at the bottom of the page ("home," "search,
"help & training" or "logoff") a warning message appears asking the user if they are sure they
want to navigate away from this page.
ADOPTION
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Due to the new MEPA Inquiry functionality, a new tab has been added within the left hand
navigation of an Adoption case to view all inquiries a child has been linked to as a Child of
Interest.
Updated the pre-adoptive staffing (PAS) screen to now display all the siblings listed as included
in the record. In addition, the PAS and Matching Conference have been changed to tabs (no
longer hyperlinks).
When the Pre-finalization Adoption Assessment is marked completed, all topics now have an
Expand Full Screen link so the entire narrative can be read without having to generating a
report.
CASE
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The end user is now able to edit all applicable parts of the case plan after the case plan utility is
used by a state worker to remove the case plan approval.
Case Member Effective Date is now updating correctly when being modified by a state system
administrator.
Users now have the ability to address the parent closure letter to multiple parents/guardians.
The section is now a push box similar to selecting the children.
The parameters page of the Case Closure Letter to Parents added the word "Children" to the
selected case member section. The change will indicate that this field is for the purpose of
selecting the children on the case that will be impacted by the case closing.
Case Member Effective Date is now updating correctly when being modified by a state system
administrator.
The Foster Care Exit Interview Tickler now disposes correctly when the Exit Interview has been
completed.
In addition, when selecting View for a 'No' (Unable to Interview the Child) record after creating
it, the 'Were you able to interview the child" question was presenting in error. After closing,
selecting View would open the record, but in Edit rather than View mode. This issue has also
been corrected.
COURT
FEDERAL REPORTING
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SACWIS Functional Area Release Notes
1-16-2014
FINANCE
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Defect Issue: Reimbursements are not being issued by the system when an agency's provider
status is changed from pending/ended to certified.
Resolution: Code has been updated in the system to flag impacted payment requests when new
certification information is entered so reimbursements are created where applicable.
Issue: There is no way for the user to override an initial program eligibility determination in the
system.
Resolution: A new grid has been added within the ‘Eligibility Details’ screen which allows the
user to select a check box indicating the child should not be eligible. The user must then enter
comments prior to saving the record. This will change the eligibility determination result from
‘Yes’ to ‘No’.
Issue: The user is receiving a validation error indicating a service authorization needs to be
approved in order to calculate the cost of care for determining ‘Need’. This validation message
is being received even when the placement is an unpaid Kinship placement.
Resolution: The validation error message is no longer received when the placement is a Kinship
placement type.
Issue: An error message was being received when state personnel attempted to enter HMO
disenrollment information into the system.
Resolution: The error message is no longer being received when HMO disenrollment
information is entered in the system.
Issue: The contact person’s name and telephone number are not being correctly displayed on
Report 226 - The JFS 01449 - Determination of Special Needs for Medical, Mental Health or
Rehabilitative Care report.
Resolution: The contact person’s name and phone number are now correctly displayed based
upon the logged in user generating the report.
Issue: Statewide expenditure data is not available per agency.
Resolution: A new 4280 Statewide Detail Report has been created to consolidate expenditure
information for all agencies. The report displays foster care payment and reimbursement totals
per agency per placement type as well as adoption subsidy expenditure information.
Issue: The system is displaying an error when the user attempts to view rosters that have been
routed to another user for approval.
Resolution: The error is no longer being received when viewing a roster that has been routed for
approval.
INTAKE
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The Child Harm section in the Ongoing Case A/I will now display all the child participants for the
intake(s) linked to the tool, regardless of their role(s).
Users will no longer receive a java error when entering relationships of Legal Daughter/Legal
Son/ Legal Child to a female participant. Because there is no reciprocal relationship which
applies (a child may have a 'Legal Father' but not a 'Legal Mother'), the user will have to
manually select a reciprocal relationship.
Restricted intakes will remain accessible while in pending status. Once the status is no longer
'Pending,' rules for restricted intakes apply.
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SACWIS Functional Area Release Notes
1-16-2014
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When a restricted intake is copied, the newly created intake will not be restricted.
When the State System Admin corrects a Screening Decision, the Status Date will update when
the current status is screened in, screened in AR, screened out, or I&R.
Intake Screening Decision Date & Time filters have been added to the Intake Search Screen
Intake search results for I &/or R intakes will now include those which have been linked to a case
or removed from the workload.
To record Law Enforcement Involvement, the time field is now required and no longer defaults
to 12:00 AM.
When recording a disposition, at least one Contributing Factor is required. The system will no
longer allow 'No Factors Apply' to be selected when any other contributing factor is also
selected. A validation message will display and the user can modify the selection(s).
Workers will now have the ability to document 'Unable to Locate' with the disposition for an
Alternative Response intake, without having to record a pathway switch. On the disposition
screen for an Alternative Response intake, an 'Unable to Locate' checkbox has been added.
When the checkbox is marked, a validation message will appear, asking the user to verify that no
contact has been made with the family. This is verified by clicking Okay, or the user can Cancel.
The case disposition for the intake will display as 'Alternative Response (Unable to Locate)'.
The user will no longer receive a java error when canceling out of a PSA.
When changing a disposition, the original harm description (if any) will pre-populate to the
selected harm description field, but can be changed if needed. At least one harm description is
required; 'Not Applicable' is an available option. 'Not Applicable' may not be selected when
another harm description value is also selected. In this event, a validation message will display
and the user can modify the selection(s).
The Person Overview report inside each case has a new section titled the Child of Interest
History. This section will generate all inquiries made on the child.
PERSON
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Due to the new MEPA Inquiry functionality, a new expando has been added on the Person
Profile - SACWIS History page for viewing the all inquiries a child has been linked to as a Child of
Interest.
Due to the new MEPA Inquiry functionality, a new column for Provider Type Status has been
added to the Provider History expando on the Person Profile - SACWIS History page.
Due to the new MEPA Inquiry functionality, a new column for Provider Type Status has been
added to the Provider History expando in the Person Preview
The Inquirer History fields in the Person Preview had been updated to reflect the changes made
in the Inquiry process.
Person Merge validation process was updated to include Specified Child of Interest. If a person
merge is attempted and both person ids are participants and/or Specified Child(ren) of Interest
on the same inquiry, validation message appears stating, "Retain and Remove person are both
participants of the same Inquiry".
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SACWIS Functional Area Release Notes
1-16-2014
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The Person Overview Report can now be generated when only the Worker History section is
selected.
Due to the new MEPA Inquiry functionality, the Person Overview Report (rpt 056) has been
updated to include a new Section 11: Child of Interest.
PROVIDER
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Inquiry search now ignores if there is an extra blank after the id so the Inquiry will come back in
the search.
Recruitment plans Agency list is alphabetized.
Associated Child is now seen on the activity log detail page, even if they are currently an inactive
member of the case. The system no longer duplicating associated child if linked to more than
one case.
The user will now complete a person search to add a known child to an inquiry. This way if the
child is adopted in the future the identity of the child will be security approved through the seal
adoptive child process.
The user now can create Inquiries and indicate a specific known child by the child's person ID.
The user will then be able to generate a variety of reports based on the specific child. The user
can also complete an Inquiry on non-odjfs providers and use the inquiry to create a non-odjfs
adoptive provider who resides outside of Ohio.
Screen changes to the Inquirer Tab prevent a user from ODJFS from being the recommending
agency for any Home Providers.
Changes have been made to the Race and Ethnicity fields in the Optional tab of the Inquiry to
match the Person Race and Ethnicity fields.
The system will provide a validation upon apply/save of an inquiry record if the role of inquiry 1
is not entered.
The Inquiry process has been improved (including the addition of new activity types) to assist
the user and in order to meet MEPA requirements.
Ability to create specific Non-ODJFS provider types from Inquiries, as well as link specific inquiry
types to existing Non-ODJFS providers when applicable.
Inquiries will not be linked if the provider types have no end date. Users will receive a validation
message:
'Provider Type for selected Provider ID cannot be linked, 'Foster Care' 'Adoptive Care' or 'Foster
Care & Adoptive Care' provider type must have an end date before a new one can be linked'. "
Provider Contacts information will populate using Person Contacts data for Inquirer 1 upon
linking an inquiry.
Inquiries now displaying under the new "Inquiries link"
The "Adoption Home Provider-Out of State" provider type has been removed from the "Add
Non-ODJFS Provider" process. This provider type is now titled "Adoption Out of State" and is
now created through the Provider Inquiry process.
On all Home Providers, current members with the role of 'Child Household Members' must be
under the age of 18, while current 'Adult Household Members' and 'Applicants' must be 18
years old or older. If the age doesn't match the role, the user will receive an error message.
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SACWIS Functional Area Release Notes
1-16-2014
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When 'other' skill is selected for a provider member and user does not enter a comment in the
comment box prior to selecting save, the system now retains the skill(s) selected for the
member however displays a validation message stating a comment is required to save
information selected.
When adding an Other Service on a provider, the effective date now remains as what was
entered by the user, not changing back to current system date if the Service Type or description
changed.
The Linked Inquiries link on Provider Overview screen has been renamed Inquiries. When the
user clicks to enter the Inquiries screen, the screen now has two tabs titled Linked Inquiries and
Associated Inquiries. The Linked Inquiries tab shows inquiries made that resulted in the creation
of a Provider Type for the provider. The Associated Inquiries tab shows all other Inquiries the
provider has made regarding children.
Testing for no impact to Non-ODJFS merge. Merge is working correctly.
Updates have been made to the parameter's page for this report to make it more useful to a
variety of users and to comply with MEPA by removing "Race."
Updates have been made to this report to make it more useful to a variety of users.
Updates have been made to the parameter's page for this report to make it more useful to a
variety of users.
Updates have been made to this report to make it more useful to a variety of users and to
comply with MEPA by removing "Race."
Changes have been made to the Inquiry Profile report to match changes made to the Inquiry
process and to comply with MEPA.
A new report has been created called the "Inquiry Search Report." The report is located on the
Inquiry search screen after a search has been requested by the user. The report is based on
what the user filters to search by and thus can be used in a variety of ways by the user regarding
Inquiries.
In "Administration" under Rpt 271, the header name for this report is now Inquiry Activity
Summary Report.
REPORTS
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