ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Programs of Study Local Implementation Grant
GRANT GUIDELINES
The purpose of this grant is to assist community colleges in reviewing processes that contribute
to the success of CTE Programs of Study utilizing the Pathways to Results (PTR) process. PTR
is a five phase, continuous improvement process focused on outcomes and equity. Additional
information related to the Pathways to Results continuous improvement process is available at:
http://occrl.illinois.edu/projects/pathways/.
OBJECTIVES
Colleges are required to select one of the following focus areas:
1. Perkins Deficient Performance Measure
2. Special Populations Performance
3. Evaluation of an existing (fully developed) Program of Study (with a focus on transition,
retention or completion)
4. Development of a new Program of Study
5. Program Review
PROGRAMS OF STUDY
Programs of study are secondary-to-postsecondary sequences of academic and career and
technical (CTE) coursework that helps students attain a postsecondary degree or industryrecognized certificate or credential. Elements of a program of study are outlined in Carl D.
Perkins Career and Technical Education Act of 2006 (Perkins IV) and include:
1. Incorporation of secondary to postsecondary educational elements;
2. Alignment between academic and CTE content in a coordinated, non-duplicative
sequence;
3. Opportunity for dual or concurrent enrollment; and
4. Attainment of an industry recognized credential, certificate, or degree
DELIVERABLES
Colleges are required to:
1. Participate in up to 3 statewide Pathways to Results cross site meetings/trainings. Each
college is required to send a team of 3-5 secondary and postsecondary representatives.
2. Participate with OCCRL through designated facilitators/coaches.
3. Provide midterm and final programmatic reports.
4. Submit a final expenditure report.
1
ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Programs of Study Local Implementation Grant
TECHNICAL ASSISTANCE
Technical assistance during the grant period will be provided by ICCB staff.
Whitney Hagy
Mackenzie Montgomery
Associate Director for CTE
Associate Director for CTE
217.558.0318
217.558.4635
whitney.d.hagy@illinois.gov
mackenzie.montgomery@illinois.gov
FUNDING SOURCE & PERIOD
This grant is provided through Illinois Community College Board Perkins Leadership funds. A
maximum of $5,000 will be available per recipient.
Grant Period: August 1, 2014 through June 30, 2015





Grant funds must be obligated by June 30, 2015.
Good/products must be ordered by June 30 / received by August 31.
Services must be rendered by June 30, 2015.
Grant funds must be requested by August 1, 2015.
Grant funds must be expended by August 31, 2015.
GRANT REPORTING
All applications and required reports should be submitted to Ian Kelley at i.kelley@illinois.gov.
Applications are due by 4:30 p.m. on September 2, 2014.
2
ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Programs of Study Local Implementation Grant
BUDGET GUIDELINES
ALLOWABLE
Grant funds may be used to support the following expenses:
SALARIES
BENEFITS
STIPENDS
CONTRACTUAL
SERVICES
MATERIALS AND
SUPPLIES
CAPITAL OUTLAY
TRAVEL AND
MEETING
Salaries and wages paid to an employee for personal services rendered to the
community college district, prior to any deductions.
 Administrative staff
 Professional/technical staff
 Academic support staff/Clerical staff
The cost of all employee benefits, including the portion of insurance paid for by
the college (not including the portion withheld from the employee's wages when
both the employee and the college contribute toward the benefit).
Stipends paid to an employee of the college, or the high school for participation
in specific activities or series of activities. Stipends may be used for high school
teachers, counselors, college faculty and advisors.
Charges for services rendered by firms or persons not employed by the local
board of trustees. Services/contractors may include, but are not limited to:
 School Districts (e.g. substitute teachers, etc.)
 Meeting Facilitators
 Curriculum Development
 Staff Development
 Instructional Service Contracts
 Other Contractual Services
 Office, Instructional, or Library Supplies and Materials
 Printing
 Audio/Visual Materials
 Computer Software
 Postage
 Books & Binding Costs
Capital outlay includes all expenditures for fixed and moveable equipment. May
include costs for office and instructional equipment
 Conference/Meeting Expense
 Travel--In State. Out of State travel requires prior approval of the ICCB.
Meeting costs must adhere to Federal regulations. For more information see:
http://www.gpo.gov/fdsys/pkg/CFR-2011-title2-vol1/xml/CFR-2011-title2-vol1-part220.xml
http://www.gpo.gov/fdsys/pkg/CFR-2011-title2-vol1/xml/CFR-2011-title2-vol1-part225.xml
http://www.gpo.gov/fdsys/pkg/CFR-2011-title2-vol1/xml/CFR-2011-title2-vol1-part230.xml
GENERAL
Not to exceed 5%.
ADMINISTRATION
If approved in writing by the appropriate ICCB staff. Please include a short
OTHER
description of any costs listed under this Budget Category
EXPENDITURES
NOT ALLOWABLE
Grant funds may not be used to support the following expenses:
 Tuition for teachers/faculty
 Tuition/fees for students
 Stipends for students
3
ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Programs of Study Local Implementation Grant
GRANT PROPOSAL
COLLEGE:
AMOUNT REQUESTED
MAXIMUM AMOUNT: $5,000
PRIMARY CONTACT
Name/Title
Telephone/Email
FISCAL CONTACT
Name/Title
Telephone/Email
FOCUS
Please select your focus for the grant period and complete the corresponding section that follows. You must choose
only one focus area.
☐
1. Perkins Deficient Performance Measure
☐
2. Special Populations Performance
☐
3. Evaluation of an existing Program of Study (with a focus on transition,
retention, or completion)
☐
4. Development of a new Program of Study
☐
5. Program Review
See page 1 for the definition of a program of study.
4
ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Programs of Study Local Implementation Grant
NARRATIVE
Only complete the section that correlates with the selected focus.
FOCUS 1—PERKINS DEFICIENT PERFORMANCE MEASURE
Indicate which deficient performance measure you have selected as your focus.
☐1P1 Technical Skill Attainment
☐2P1 Credential, Certificate, or Degree Completion
☐3P1 Retention or Transfer
☐4P1 Student Placement
☐5P1 Nontraditional Participation
☐5P2 Nontraditional Completion
PROGRAMS OF STUDY
List any program(s) of study that may be impacted.
RATIONALE
1. Explain why you chose to focus on the Perkins deficient performance measure as indicated above.
2. Identify the areas in which there is a problem or an opportunity for improvement.
FOCUS 2—SPECIAL POPULATIONS
To allow for increased focus, select no more than 1-2 special populations based on any PODS or institution
specific data.
☐Displaced homemakers
☐Individuals with limited English proficiency
☐Individuals with disabilities
☐Individuals from economically disadvantaged families
☐Females preparing for nontraditional fields
☐Males preparing for nontraditional fields
☐Single parents
PROGRAMS OF STUDY
List any program(s) of study that may be impacted.
RATIONALE
1. Explain why you chose to focus on the performance of special populations as indicated above.
2. Identify the areas in which there is a problem or an opportunity for improvement.
5
ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Programs of Study Local Implementation Grant
FOCUS 3—EVALUATION OF AN EXISTING PROGRAM OF STUDY
PROGRAMS OF STUDY
List the program of study that will be evaluated.
Indicate which area you have selected as your focus.
☐Transition
☐Retention
☐Completion
RATIONALE
1. Explain why you chose to this Program of Study and focus area as indicated above.
2. Identify the areas in which there is a problem or an opportunity for improvement.
FOCUS 4—DEVELOPMENT OF A NEW PROGRAM OF STUDY
See page 1 for the definition of a program of study.
PROGRAMS OF STUDY
List the program of study that will be developed.
This must be an existing, program that has
already been approved by the ICCB.
RATIONALE
1. Explain why you chose to develop this Program of Study.
2. Identify the areas in which there is a problem or an opportunity for improvement.
FOCUS 5—PROGRAM REVIEW
PROGRAMS OF STUDY
List the CTE program of study that will be examined.
RATIONALE
1. Explain why you chose to focus on program review.
2. Discuss how you envision the PTR process will be incorporated into and compliment your existing
program review process.
6
ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Programs of Study Local Implementation Grant
BUDGET
COMMUNITY COLLEGE
PRIMARY GRANT CONTACT
NAME/TITLE
TELEPHONE/EMAIL
BUDGET CATEGORY
$ AMOUNT
DESCRIPTION
SALARIES
BENEFITS
STIPENDS
CONTRACTUAL SERVICES
MATERIALS & SUPPLIES
CAPITAL OUTLAY
TRAVEL & MEETING
GENERAL ADMIN
(MAY NOT EXCEED 5%)
OTHER EXPENDITURES*
TOTAL
*Requires written approval from the ICCB. Attach a description as necessary.
BUDGET MODIFICATIONS: Grantees are allowed a 10% modification prior to seeking
approval except in cases in which the scope is significantly altered. Any changes beyond 10% of
the total grant allocation require approval from the ICCB. All requests regarding budget
modifications should be submitted to: Ian Kelley at i.kelley@illinois.gov.
7
ILLINOIS COMMUNITY COLLEGE BOARD
FY 2015 Programs of Study Local Implementation Grant
BUDGET MODIFICATION
COMMUNITY COLLEGE
PRIMARY GRANT CONTACT
BUDGET CATEGORY
TELEPHONE/EMAIL
ORIGINAL
AMOUNT
REVISED
AMOUNT
DESCRIPTION OF THE CHANGE
SALARIES
BENEFITS
STIPENDS
CONTRACTUAL SERVICES
MATERIALS & SUPPLIES
CAPITAL OUTLAY
TRAVEL & MEETING
GENERAL ADMIN
(MAY NOT EXCEED 5%)
OTHER EXPENDITURES*
TOTAL
8