Assistant Director of the Oxy Annual Fund
Institutional Advancement
Summary of Duties, Responsibilities and Goals
As part of the College’s new Alumni Engagement team, this position will report to the Director of the
Oxy Annual Fund and will work closely with the entire Alumni Engagement team on annual giving
programming. In addition to routine Annual Fund responsibilities, this position will coordinate
fundraising efforts around significant alumni audiences – Reunion classes, Leadership Annual Fund
volunteers and special affinities.
Responsibilities include planning and executing annual fundraising campaigns for each of these
programs and providing support to the volunteer leadership and committees of these groups. This
position is responsible for goal setting, overseeing the message development of direct mail and Telefund
initiatives, volunteer recruitment, training, and support, along with related activities of identification,
cultivation, solicitation, and stewardship for donors in these groups. Each campaign will have an
emphasis on personal solicitations for outright gifts at the leadership gifts of $1,000 and above.
The mission of the departmental units of Alumni and Parent Engagement is to provide our constituents
with exceptional service and a positive interaction with the College – to tell the Oxy story, engage the
individual, share the needs and raise the resources. This position plays a vital role in ensuring our
mission is achieved.
Essential Functions
The following statements are intended to describe the general nature and level of work being
performed by an individual assigned to this job. Other duties may be assigned.
Reunion Year Class Support (50%)
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Oversee, plan, supervise and direct reunion year class based fundraising campaign efforts and
activities for active classes as assigned. Assist chairs with personal solicitations, letter and e-mail
reminder messaging as appropriate. Plan and implement recognition of volunteer efforts as
appropriate.
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Identify, recruit and manage volunteers, set campaign strategies for each class, hold conference
calls, travel to recruit leadership, and provide training to volunteers as needed.
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Solicit giving society level gifts from volunteers and other members of the class by
phone and in person, and record results in the database to assure proper tracking of
results.
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Prepare and distribute reports on a regular basis to update volunteers and staff on results of
fundraising activities.
Annual Fund Leadership Volunteers (30%)
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In partnership with the Director and Associate Director of the Oxy Annual Fund, develop,
implement and manage the annual fund leadership volunteer solicitation program.
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Identify, cultivate, train and steward key leadership peer-to-peer solicitation volunteers.
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Identifying, cultivating and managing an individual portfolio of prospective leadership donors
($1,500+).
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Face-to-face solicitations and documented contacts with prospects and volunteers.
Special Affinities (15%)
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Oversee, plan, supervise and fundraising campaign efforts and activities for special affinities as
assigned. Identify, recruit and manage volunteers, conduct feasibility for special projects, set
campaign strategies, and assist chairs with personal solicitations as appropriate, and plan and
implement recognition of volunteer efforts. Provide training to volunteers as required.
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Partner with Alumni Relations, Planned Giving, and Major Gift programs as appropriate to
ensure successful outreach and engagement efforts with affinity groups.
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Solicit giving society level gifts by phone and in person, and record results in the
database.
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Prepare and distribute reports on a regular basis to update volunteers and staff on results of
fundraising activities.
Duties as Assigned (5%)
Qualifications
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Bachelor's degree.
Experience working in higher education development, preferred
Excellent oral and written communications skills
Outstanding work organization and time management skills
Willingness to work evenings and weekends and travel
Experience in personally soliciting gifts, preferred
Demonstrated ability to effectively motivate, train and support staff and volunteers
Ability to work effectively in a team environment—with a mix of faculty, parents, alumni and staff
colleagues. Excellent interpersonal skills.
Experience in supporting annual fund volunteer-based programs, preferred
To apply, please submit a cover letter and resume to: resumes@oxy.edu