UF Smathers Library
Hurricane and Tropical Storm
Preparedness Plan Checklist
Group: Disaster and Emergency Planning Committee (DEPC) and Library Administration
General statement of responsibility for this group:
DEPC team members,, as well as Library Administration, shall be responsible for coordinating overall
Library response and recovery to a hurricane or tropical storm.
At start of Hurricane Season
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______ Coordinate completion of early season building inspections with Library Building Emergency
Coordinators (LBEC’s)
Advisory: 72 hours before Impact
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_______ Send out all staff announcement re: removal of personal belongings ( HR)
_______ Coordinate completion of pre storm building assessment (Facilities)
_______ Confirm that server/network backups are working correctly (Systems)
_______ Communicate with designated disaster recovery vendor and confirm availability
(Preservation)
_______ Communicate with LBEC’s and Area Supervisors (AS’s) as necessary
_______ Remind staff of established Communication protocols for Pre and Post storm information
exchange such as radio, TV and the UF web site (HR)
_______ Provide information to Departmental employees regarding availability of UF Campus
shelters and other community resources (HR)
Hurricane Watch/High Wind Watch: 24 to 48 hours from Impact
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_______ Deliver any needed disaster supplies to LBEC’s and AS’s (Facilities)
Hurricane Warning/High Wind Warning: Impact within 24 hours
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_______ Gas up and park vans at ALF ( Facilities)
_______ Disconnect servers (Systems)
After Impact:
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_______ Coordinate the post storm building assessment with the LBEC’s and begin to schedule
repairs (Facilities)
_______ If modest numbers of damaged library materials, coordinate internal response and recovery
(Preservation)
_______ If large numbers of damaged library materials, work with disaster recovery vendor
(Preservation)
NOTE: All timing approximate and may be shifted based on need
Last reviewed July 2013