CRESCENT BEACH ASSOCIATION
BOARD OF GOVERNORS SPECIAL MEETING
DECEMBER 6, 2014 8:30 am
94 COLUMBUS AVE, (home of Jaye Sepko) NIANTIC, CONNECTICUT 06357
1. Call to order: The Special Meeting of the Crescent Beach Board of Governors was called to order
at 8:35 am by President Carole-Lynne Casey with the following board members present: Dan
Beachy, Terry Cohn, Leeanne Engels, Rob Hendrickson, John Meehan, and Jaye Sepko.
Association members present: Wayne Blair, Frank Bongo, and Judith Vennell. Keith Nielson of
Dockco.
2/3. Bluff Update and Review FEMA Application: The FEMA Application is able to be submitted
without a signature per Frank Mazzarella of FEMA, however, the application may be withdrawn
for a “change request”. (Attachment 1) Issues discussed included necessity for insurance for
for the bluff against future damage, is the bluff a structure, can we insurance land, could waiver
obtained to negate coverage because of the gridtec, maintenance cost for cement walls and
plantings. Issues also discussed included the need to use private property for access for
equipment and parking concerns for residents of Spencer Avenue. At this point John Meehan
presented a financial report regarding funds currently on hand for the project. (Attachment 2)
Keith Nielson was available to answer questions and provide an update. He discussed bids and
The Schedule of Values. A schedule of payments will be presented when the contract is signed
and funding is approved a meeting will be set up regarding a payment plan. Keith will be meeting
with DEEP on Wednesday to answer any questions. He also discussed additional erosion costs
approximately $250,000.00 not covered by FEMA located in the center of the bluff area. Part of
this area is private property. He will need to know by April-May which direction the project will
go. Further discussion included ongoing maintenance of the plantings on the bluff which will
need watering for approximately three years. Discussion included a water truck vs. an irrigation
system. Costs range from 30,000.00 to 45,000.00 dollars. At this point a MOTION was made by
Rob Hendrickson to amend the FEMA APPLICATION to include the current CBA President be an
alternate signature, to remove waiver for direct administrative costs and to include clerk of
works. The MOTION was seconded by Leenne Engels. The MOTION passed
unanimously.
4.
Vote to authorize Leeanne Engels to sign FEMA Application: A MOTION was made by Carol-Lynne
Casey to authorize LEEANNE Engels to sigh the FEMA Application as amended. The MOTION was
seconded by Dan Beachy. The MOTION passed unanimously.
5.
Review Proposals for CBA Center Ceiling Project and set date for a potential meeting to vote on
removing money from the Capital Improvement Account to fund this project: This line item was
on hold until the regularly scheduled BOG meeting of April 7, 2015.
6.
Board Discussion on Beach Costs 2013-2014 budget: This item was put on hold until our next
Meeting scheduled for January 24, 2014.
7.
Any other business to come before the board: A MOTION was made by Rob Hendrickson to
authorize Treasurer John Meehan to withdraw $10,000.00 from the storm Sandy Fund to cover
Dockco expenses. The MOTION was seconded by Dan Beachy. The MOTION passed unanimously.
Action points: Carol-Lynne Casey will contact Attorney Janney regarding liability of the owners of
the fifty foot bluff area if it is not repaired.
Terry Cohn will contact our insurance carrier regarding Bluff Insurance.
7. Adjournment: A MOTION to adjourn the meeting was made by Terry Cohn. The MOTION was
seconded by Dan Beachy. The MOTION passed unanimously. The meeting was adjourned at
10:10 am..
Respectfully submitted,
Jaye M. Sepko
Secretary, Crescent Beach Association