Capital Infrastructure Committee
Capital Budget Submission
Project:
<Project Title/Description>
From:
<Project Manager/Head of Section>
Date:
<date of CIC meeting>
Project Type:
<Customer Funded/Compliance/ Construction/
ICT Infrastructure/Infrastructure/Research Infrastructure/Refurbishment/SSAF
Programmes/Other>
Budget:
Total
2016
2017
2018
2019
2020
-
-
-
-
-
-
- Salaries
-
-
-
-
-
-
- Other Expenses
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Ongoing Operating Expenses
-
-
-
-
-
-
Operating Savings Achieved
-
-
-
-
-
-
-
-
-
-
-
-
External Funding
Cost Estimate:
Project Capital Expenses
Project Operating Expenses
Total Project:
TOTAL CASHFLOW
The Basis of the Cost Estimate: <eg. independent QS, quotes, internal estimate>
Ongoing Operating Expenses will be funded from: <eg Faculty, grant, external>
RECOMMENDATION
PROJECT OUTLINE
PROJECT OUTCOMES EXPECTED
CONSULTATION
FEASIBLE ALTERNATIVES
RISK IF NOT COMPLETED
ATTACHMENTS


Attachment 1:
Attachment 2:
RESPONSIBLE OFFICER
Name:
Faculty/Institute/Division:
Phone:
Email:
6226
Guidance Notes
General










Change text as indicated by < >
Use Arial, point 12 font
All text is left aligned
Dot points are left aligned and not indented and do not require a semi-colon after each, only a
full stop after the last point
Single space after a full stop
Do not alter the size of the logo
Refer to ‘The University’ rather than UTAS, in keeping with the brand
In the body of the text use ‘million’ rather than the abbreviated ‘M’ (e.g. $4 million, not $4M)
In the body of the text use numerals rather than the abbreviated ‘k’ (e.g. $5,000 not $5k)
Keep papers to a maximum of five pages. Attachments can be used for additional information
Template
Project:
Title of Project in bold
From:
Project Manager/Head of Section
Date:
Date of the Capital Infrastructure Committee (CIC) Meeting
Not the date the paper was written
Project Type:
Select one or more of the following:
<Customer Funded/Compliance/ Construction/
ICT Infrastructure/Infrastructure/Research Infrastructure/Refurbishment/SSAF
Programmes/Other>
Budget:
Total
2016
2017
2018
2019
2020
-
-
-
-
-
-
- Salaries
-
-
-
-
-
-
- Other Expenses
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Ongoing Operating Expenses
-
-
-
-
-
-
Operating Savings Achieved
-
-
-
-
-
-
-
-
-
-
-
-
External Funding
Cost Estimate:
Project Capital Expenses
Project Operating Expenses
Total Project:
TOTAL CASHFLOW
(This table can be copied from the Capital Budget Submission Template – Monthly Cashflow excel
file.)
(All amounts to be in full (e.g. 120,000 rather than 120). The dollar sign does not need to be
included.)
The Basis of the Cost Estimate: (Select from the following or add appropriate information)
<eg. independent QS, quotes, internal estimate>
Ongoing Operating Expenses will be funded from: (Select from the following or add
appropriate information) <eg Faculty, grant, external>
RECOMMENDATION
(What is being asked of CIC)
PROJECT OUTLINE
(Provide a brief outline of the project scope)
PROJECT OUTCOMES EXPECTED
(Provide commentary on expected outcomes/benefits/savings/efficiencies/improvements as a
result of the project, if project value greater than $1m, benefits realisation must be prepared.)
CONSULTATION
(Use dot points to summarise the consultation undertaken including who has been consulted.)
FEASIBLE ALTERNATIVES
(Commentary on any possible options/alternatives)
RISK IF NOT COMPLETED
(Provide commentary on any possible options/alternatives)
ATTACHMENTS


Attachment 1:
Attachment 2:
(These should be attached at the end of this submission and labelled appropriately)
RESPONSIBLE OFFICER
(This is the contact person for the project, should further information be required.)
Name:
Faculty/Institute/Division:
Phone:
Email:
6226