Selwyn College
Risk Management Procedure
Permits to Work
Policy
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Objectives
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Examples of
tasks covered
by this Permit
to Work
Procedure
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The College understands that hazardous works will be carried out within
the College grounds by external contractors and that these hazards have to
be effectively managed. Specific tasks require additional supervision to
ensure safety of all.
To ensure that all works are carried out to safe working methods,
minimising risk to persons and property.
Erection of temporary structures, e.g. scaffold rigs.
Works to main services.
Works carried out by small businesses, e.g. those with less than 5
employees) who do not have provide written risk assessments.
Some tasks have specific Risk Management Procedures and Permits to
Work:
Work at Height
Hot Works
Evacuation Works
Working in Confined Spaces
Key Personnel
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Risk
Assessments
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May 2012
RMP/14
Issue: 1
RMP/14a
RMP/14b
RMP/14c
RMP/14d
Heads of Department or their Deputies (where applicable) are responsible
for issuing Permits to Work and ensuring that contractors adhere to the
procedure and instructions contained within.
The Head of Department (or their Deputy) is also responsible for ensuring
contractors are suitably trained to carry out works.
Heads of Departments or their Deputies (where applicable) may also issue
Permits to Work to any contractor for tasks they deem necessary.
Risk assessments are required according to health and safety legislation.
Specific risks are highlighted within the Permit to Work and will be
discussed with the contractor prior to works commencing.
Any additional hazards that are identified during works may be added to
the assessment at any time.
Method
Statements

A job-specific method statement must be provided by contractors to detail
planned and reactive maintenance works.
Management of
Permits to
Work

The Head of Department or their Deputies (where applicable) will issue the
Permit to Work.
Un-announced inspections of the work area may be carried out at any time
during the works.
The Permit to Work should be signed daily, with any inspection notes
being made on the permit documentation and discussed with the
contractor.
The Head of Department or their Deputies (where applicable) is
responsible for ensuring this procedure is implemented.
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Responsibility

Selwyn College
Risk Management Procedure
Permits to Work
Reporting and
Record keeping
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Training
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Review
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May 2012
RMP/14
Issue: 1
All Permits to Work issued must be recorded on a central Register held
electronically on a shared drive: Shared Space/R drive/File: Permits to
Work Register (RMP/14(1).
A copy of all completed Permits to Work must be held by the authorising
Head of Department for 5 years after completion of the works.
The Head of Department or their Deputies (where applicable) will be
responsible for ensuring that all contractors’ staff are suitably qualified to
carry out works.
The Maintenance Manager will review this document bi-annually, or
following and changes in legislation.
All/any changes will be advised to the Health and Safety Working Group
prior to publication.