Valencia College Transitions Coaches Training Plan
General Details and Information
OSCEOLA
ORANGE
Natalie Minchew
Heather Alexander
St. Could | Harmony | Zenith
West LC | Oakridge
minchewn@osceola.k12.fl.us
407-317-3200, ext. 2524
Heather.alexander@ocps.net
Edna “Jean” Johnston
Latashia Joseph
Osceola | Gateway
East LC | Colonial
johnstoj@osceola.k12.fl.us
Ext. 2522
Latashia.joseph@ocps.net
Jocelyn “Josie” Gomez
Susan Robbins
Poinciana | Liberty | Celebration
North LC and Lake Nona
gomezjo@osceola.k12.fl.us
Ext. 2514
Susan.robbins@ocps.net
Nicole Vaia
Southewest LC | Cypress Creek HS
Ext. 2519
Nicole.vaia@ocps.net
Coaches work 37.5 hours/week
Regular Schedule is 8:00 am – 3:30 pm
With ½ hour lunch
When at a school, they will follow the
school’s schedule
Use internal SharePoint site for
communication and documentation
Use a google calendar linked from their site
to share date/location information and
track events
Will have supplemental training and
professional development internally
Will train with Career Source and TECO
Will be using spreadsheet to track initially
until we come up with a system to enter
data
Phone contact: (407) 870-1400
Best to reach by email, this is a main line for
messaging.
Valencia Training Dates
Thursday, May 1
2-5 pm| Background and Modules 1-2
6-8 pm |Attend Osceola Campus Open House
Monday, May 5
9am-4 pm |Training Modules
Will begin training June 3-5
Dates to block
Next Training – After May 25th.
Coaches will be working on the local lists of
students/cohorts defined by the schools
pending report from Valencia that will be
worked on mid-June.
Lead Contact
Sara Schumacher
schumacs@osceola.k12.fl.us
407-870-1404
Lead Contacts
Marlene West
Marlene.West@OCPS.net
cc Mary Bridges
mary.bridges@OCPS.net
cc Misty Cruz
Misty.Cruz@ocps.net
Planning Details and Information

Will need weekly report that shows where students are in the enrollment process to
determine how they will serve the student. (Valencia needs to provide)

Will collaborate with Transitions Planning to coordinate bi-weekly or monthly meetings

Will need to attend NSO training (already reached out to Lorie for date). Will follow up
with confirmation. Contact Lorie Bellot/Mary McGowan/Sonya Joseph
o WEST | May 14 | 9-12
o Osceola | May 14 | 2-5 / CONFIRMED FOR OSCEOLA
o Winter Park | May 22 | 9-12 | Transitions Coordinators Attending
o East | May 22 | 2-5

Will be working the lists pending Senior Survey results after May 20th. (Osceola)
2

Coaches (Osceola) will be creating a survey to assess when parents are able to
support events.

Coaches will create a list of events and initiatives to support the general initiatives
timeline.

Coaches will create a checklist of event promotion—coordinated efforts to link school,
district and Valencia events to flow into college readiness and enrollment timeline.
3
Timeline for Focused Initiatives
Defined by Osceola County Coaches and Transitions Planning Team on 5/5/14

Coaches will have a table at the Welcome Back Week event for Teachers @ Heritage
Park to promote their services for the school year.

Coaches will also participate at the High School Open Houses to be available to
students/parents (double booked, since they are all on same dates, will look into
coverage)

Coaches will work on a menu of services and initiatives to help promote how they can
assist students while working at the schools. This information will then be transferred to
online format.

SEPTEMBER: College Nights/Parent Nights focus—the start of “College Week” initiative,
with testing awareness, preparation, college readiness. Cafeteria tables/presentations
at the schools. Will coordinate all initiatives linked to College Week to ensure
comprehensive coverage and focused presentations.

September 29- October 3 | College Week | Promote College night (Curriculum)

During the fall events, will be promoting and linking students to College Prep Day

October 13-17—follow up from College Week with Application Days at schools, to
follow up and support curriculum.

November—focus on scholarship awareness, applications and options. Prep for
Bridges application on Nov. 1—due January 28.

January—2 district financial aid nights | Promote FAFSA Frenzy | College Goal Sunday

College Prep Day (Valencia) February 7th (Saturday) 10 am – 3 pm

February—Financial Aid awareness, Application focus (Feb. 16 & 20 FAFSA Frenzy)

February 20th Rodeo Day Osceola (FAFSA Frenzy)

March/April/May—comprehensive enrollment process, check-in’s and initiatives
leading to NSO.

Will create coordinated curriculum, presentations, and supplemental materials to all
initiatives

Career Specialists will be the main point of contact for all requests (Osceola)
4
THE BASICS: THE COLLEGE TRANSITIONS COACH

Coach serves as a resource to students, parents, and school counselors ensuring
that students apply to college and are prepared for the transition from high
school to college.

Provides career and college counseling to assist students in appraising their
interests, aptitudes and abilities and assists them in relevant and realistic
educational planning.

Meets individually with students for educational planning and defining of
academic goals aligned to college readiness. Advise students regarding
academic choices and performance goals in preparation for college admission
and program choice.

Create a resource-rich environment for students and teachers as it pertains to
college information, scholarship opportunities and financial aid options.

Act as a primary contact linking students to enrichment programs, and summer
college programs.

Responsible for the development and maintenance of a Junior/Senior College
Planning Timeline and use as a tool in coaching and planning for college
transition.

Provides support to ensure school counselors have the tools necessary to
prepare their students for the college application and financial aid process.

Maintain detailed records of student cohorts served by tracking program data
on advising activities, interventions, services and student goals.

Prepares quarterly reports on each student, describing counseling activities for
the reporting period and providing specific details regarding student progress
such as course schedule, grades, problems and related matters.

Lead and coordinate college campus visits/tours.

Conduct Saturday programs aimed at teaching academic and life skills that
support LifeMap Stage 1 (College Transitions) success indicators.

Conduct parent workshops on the college transition process and resources.

Serve as a liaison between the local school (students, parents, teachers,
administration) and Valencia College.

Collaborate with Transitions Planning Division to establish learning objectives,
curriculum and assessment methods for presentations and programs.

Participates as part of the Transitions Planning Team. Assists in planning and
implementation of Transitions Initiatives.

Provide coaching and mentoring for students enrolled in targeted Valencia
Transitions Programs.

Provide support for workshops and community events that serve the students in
each mentoring cohort under the program.

Provide academic assessment and college readiness initiatives information
preparing high school students for academic placement upon college
admission.
The work of the Coach
1. Identify target students
and populations
2. Maintain data on each
interaction with students
and families | Contact
Summary
3. Provide assistance FAFSA
completion, submission,
and awarding
4. Navigate students
through mile markers in
the Steps to Enrollment
and provide support
during progression
through application to
New Student Orientation
5. Career Coaching and
Program Selection
5
The Coach & the School District



Expectations from the school district
Supervision and Reporting
?
The Coach & Valencia

Expectation of collaboration in and attendance in meetings and
events with Transitions Planning Team
Conduct Valencia College Information Sessions at target schools
Coordinate Application Days at target schools
?



Schedule | Work hours
Expectations
***Include specific information provided by School Districts
Target Population
The students and families we serve
Include specific targets assigned by school district
Weekly Report sent to Coaches
with Cohort Data


Valencia applicants that have not registered for NSO
NSO completers that have not registered for courses

Brandon to run report and send via email/upload to site?
Data Sharing
Google Calendar
Online Forms
Data Collection
Data Tracking & Reporting
Create a contact/student interaction form to document the progress of
students each time a coach meets with them or contacts via
phone/email
Who’s Who
Contact List and Resources
Osceola School District Lead Contacts
Valencia College Transitions
 Niurka Ferrer, Director, Transitions
Planning
 Latasha Graham, West Campus
Coordinator
 Catherine Chimera, East Campus
Coordinator
 Kirsys Asenjo, Osceola Campus
Coordinator
Name
Sara
Schumacher
Gladys
Justiniano
Dr. Michael
Akes
Michael Allen
Shannon Allen
Title
Coordinator of
Guidance Services
District College
Specialist
Assistant
Superintendent for
High School
Curriculum and
Instruction
Assistant
Superintendent for
Middle School
Curriculum and
Instruction
Secretary to
Michael Allen
(Department
Contact)
Phone
407-8701404
407-8704600
407-8704901
Email
schumacs@osceola.k12.fl.us
407-8701400
allenmi@osceola.k12.fl.us
407-8701400
allens@osceola.k12.fl.us
justinig@osceola.k12.fl.us
akesmich@osceola.k12.fl.us
Valencia Student Services
Osceola Campus

Admissions/Residency: _______________

Atlas Labs: _______________

New Student Orientation: _______________
West Campus

Admissions/Residency: _______________

Atlas Labs: _______________

New Student Orientation: _______________
East Campus
6
Signature Event attendance,
collaboration and participation of
Coaches with Transitions Planning
Team



Admissions/Residency: _______________
Atlas Labs: _______________
New Student Orientation: _______________





Summer Academy
Counselor Day
College Night
College Prep Day
FAFSA Frenzy
Application Days

Summer Academy
Set dates and Target
Populations/Schools
Bi-weekly Collaboration Meeting
Schedule
Creation/Development of new
Outreach events and initiatives to
target cohort needs
Summer academy
Parent Information Sessions
Developmental Activities/Exploration
Group Visits/Tours
Skillshops/Presentations
7
MODULE 1: VALENCIA COLLEGE OVERVIEW AND KEY FACTS
Learn the history of the college
Learn key facts used to describe Valencia College
Fact Sheets
The Big Idea: Anyone can learn anything under the right conditions
link
Apply concepts from the Quality Enhancement Plan & The New Student Experience
The New Student Experience
Vision Document
Understand LifeMap & the Student Success Pathway
Recognize key terms and concepts unique to Valencia College
Identify key Valencia people and resources
Demonstrate competency using online webpage navigation and identification of
key resources
Valencia Campuses & Feature Programs
 Osceola
 Lake Nona
 East
 West
 Winter Park
Link to Campuses
Academic Affairs
link
Student Affairs
The Student Affairs division has focused since the mid-1990’s on the design and
implementation of systems that support students in the achievement of their career
and educational goals. This work has been accomplished through the development
of three major systems: LifeMap, Atlas, and Learning-Centered Student Services.
link
Locations Overview,
Housing and Transport
MODULE 2: VALENCIA COLLEGE TRANSITIONS PLANNING
Understand the work and role of the Transitions Planning division at Valencia
Overview of
Transitions by
Valencia
Programs, Signature
Events, Outreach and
Partnerships
Understand the role of Transitions Planning in partnership with the school districts
Identify high school programs and signature events and learn how they support
students transitioning into post-secondary institutions
Compile a list of
initiatives to merge to
support aligned efforts
Recognize opportunities to network and collaborate within the college and the
Orange and Osceola County communities
Understand how the college’s QEP applies to the role of the Coaches and
Transitions Planning Coordinators
Improved coordination and collaboration of K-12 outreach partnerships and
services.
Knowledge of programming options featured through The Valencia Experience and
how to incorporate these experiences into the scope of the work of each coach.
Group Visits
Tours
Information Sessions
8
Demonstration of tools and resources used by Transitions Planning
Search Piece
Career Book
Contact Card
AS Program Listing
Steps to Enroll Card
Informational Packets and Toolkits provided to students
Online Information
Homepage
Programs
Transitions Team
Territories
MODULE 3: FUTURE STUDENTS WEBPAGE NAVIGATION AND STEPS TO ENROLL
Understand and be able to explain the holistic admission
process at Valencia and application requirements using
online tools and resources.
International Students | Refer to International Student
Services Office
Steps to Enroll Online
http://valenciacollege.edu/admissionsrecords/steps.cfm
Visit Valencia | Campus Intro vs. Group Visit
http://net1.valenciacollege.edu/futurestudents/visit-valencia/
Health Information Sessions
http://valenciacollege.edu/west/health/infoSession.cfm
MODULE 4: DEGREES AND PROGRAMS
Become familiar with academic degrees and programs offered at Valencia
College, with particular emphasis on programs that are featured at each specific
campus.
Increase modes of educating new and continuing students on the basic transfer
options and admissions requirements, career and transfers centers.
Career Exploration Tools | Career Counseling (Continue building as group)
Career Coach
Program Options
link
Degree Options
link
AA/Meta Majors
Pre-Majors
link
Articulated Pre-Majors and Agreements
link
Transfer Options
UCF Direct Connect
link
9
Bachelor’s Degrees at Valencia
link
AS Programs
Certificate Programs
link
MODULE 5: AS PROGRAM FEEATURES & CAREER PATHWAYS
link
AS Programs Overview
Limited access programs | Admissions process
Options for transfer of high school articulated credit through Career Pathways
link
Alternative Award of Credit Agreements
MODULE 6: COLLEGE TRANSITIONS & SPECIAL PROGRAMS AT VALENCIA
High School Programs
http://net1.valenciacollege.edu/futurestudents/admissions/high-school-programs/
Bridges to Success
http://valenciacollege.edu/bridges/
Dual Enrollment
http://valenciacollege.edu/dual/
DE Quick Reference Guide
Transcript Request Quide
Seneff Honors College
http://valenciacollege.edu/honors/
Office for Students with Disabilities
http://valenciacollege.edu/osd/
STEM: Bridges to Baccalaureate
(Osceola)
REACH (Osceola)
Enrollment Services
Take Stock in Children
http://valenciacollege.edu/tsic/
Internship and Workforce Services
http://valenciacollege.edu/internship/
10
MODULE 7: LINKS AND RESOURCES
Future Students
link
Current Students
link
Enrollment Services
enrollment@valenciacollege.edu
407-582-1507
Answer Center
link
Career Center
link
Tours | Visit Valencia
link
International Student Services
link
Valencia Foundation | Scholarships
link
Records Request
Bridges to Baccalaureate
News Overview
Enrollment Reporting (Institutional Research)
link
Valencia Quick Links
link
11
MODULE 8: ATLAS ACCOUNT | ATLAS
NAVIGATION | ATLAS LABS
PRESENTER: ???
ATLAS Access Labs Locations & Hours
link
Create an account
ATLAS Quick Reference Guide
http://valenciacollege.edu/admissionsrecords/documents/AtlasQuickRef.pdf
Importance of the VID#
Email | Official means of communication
https://atlas.valenciacollege.edu/
Logging In
Channels
Student Forms
VIP Date Reminders
Student Resources Channel
Search Offices and Services
Financial Aid Information
Access to Library Resources
Tutoring Resources
Emergency Alerts
LifeMap on Atlas
MODULE 9: ADMISSIONS & RESIDENCY
PRESENTER?
Increase the number of students completing the matriculation process (specifically
assessment through orientation).
Online Application
link
Admissions Deadlines
details
Application Fee $35 Associate | $50 Bachelors (must have AA)
Application Timeline
Transcripts
link
Florida Residency Form procedures and troubleshooting
Residency processing at Valencia
Who to contact when needing assistance
Residency Form Overview
 Residency Tutorial
 Independent/Dependent Student
Link to main page
12


PDF Form
Dynamic Forms online
Below are the high school withdrawal codes that are applicable to the exemption from
common placement testing and developmental education.
W06
Standard Diploma (Passed FCAT)
W43
Adult Standard High School Diploma
W52
Adult Standard High School Diploma (Alternate Assessment)
W6A
Standard Diploma (18-Credit College Prep)
W6B
Standard Diploma (18-Credit Career Prep)
WFA
Standard Diploma (18-Credit College Prep, Alternate Assessment)
WFB
Standard Diploma (18-Credit Career Prep, Alternate Assessment)
WFT
Standard Diploma (Accelerated, Alternate Assessment)
MODULE 10: TUITION AND FEES
PRESENTER????
How to calculate total costs
How to pay for the application fee
How to pay for classes
link
Methods of Payment
Financial Aid
Scholarships
Bright Futures
Florida Pre-paid
Self-Pay
TIP
How to apply payment to student account
Ensuring that sources of payment have posted to student’s account
Tuition and Fees
link
Business Office FAQ
link
MODULE 11: FINANCIAL AID
PRESENTER????
Ability to identify various sources of aid available to students



Grant Types
Loan Types
Scholarship
Options
13


Types of Financial Aid
 Financial Aid
 Scholarships
 Bright Futures
Local Grants
and Programs
Work Study
link
Financial Aid awarding process at Valencia Community College
What happens after FAFSA is submitted and SAR is received by student?
Understand the basic components of financial literacy
Financial Aid Online
link
FAFSA Frenzy
link
Financial Aid Award Confirmation | Communication through ATLAS
PRESENTER:
MODULE 12: TESTING AND PLACEMENT
ERICA REECE
Full comprehension and application of the exempt and non-exempt rules for
placement testing.
Assessments Page
Obtain practical knowledge and background of other assessments that are part of
the placement process at Valencia.
SB 1720
Testing Center Processes
Help and Resources
SAT/ACT/PERT score submission and processing process
High school withdrawal codes that are applicable to the exemption from common
placement testing and developmental education
chart
Assessment Guide for viewing scores in ATLAS
Placement Charts
link
Testing Rules
link
PERT
PERT page
PERT policies
Taking the PERT
FAQ’s for PERT
Learning Preferences Questionnaire
link
Test of Essential Academic Skills (TEAS)
Required for most Health Sciences Programs
$50
Info
14
MODULE 13: NEW STUDENT ORIENTATION | NEW STUDENT EXPERIENCE | REGISTRATION
TRANSITION TO FIRST SEMESTER
ADD MORE DETAILS NSO
New Student Orientation
link
Student LifeMap Handbook
Link to PDF
Link to view on screen
Schedule Options
Day, evening, weekend, online, flex start
link
Get Student ID (Student Development Office)
Student Development Locations
link
Student Development Services
 Student ID’s
 Campus Tours
 Information Stations
 Voter Registration
link
Campus Maps
link
Get Parking Decal
Request via ATLAS
account, pick up from
Security Office
Security Office Contacts
link
Buying Books



How to get
book list from
ATLAS
Bookstore
processes
Other
textbook
options
First day of class principles – Class begins on the first day – Being prepared
Student Support Services
Link
The Depot @ Osceola Campus
15