Classified Position Request Form
Instructions: Complete one form for each classified position requested




New Position (not in last year’s budget)
Replacement Position (in last year’s budget)
Conversion Position (from grant to general funds not in last year’s budget)
Formerly Eliminated Position (not in last year’s budget)
Title of Position Requested:
EOP&S/CARE/CalWORKs Department Assistant II
___________________
Program/Department/Area:
EOP&S/CARE/CalWORKs_______________________________________
Number of Hours per Week:
40hrs ___________________________________________________________
Number of Months per Year: _12 months_________________________________________________________
Brief Abstract: (How does position impact present area status, affect workload reduction, impact students or
provide support/services?)
This position request is a new position request due to an increased volume of students participating in the programs,
which increases the volume of eligibility paperwork that has to be processed, reviewed and tracked. The position has
been absent for over five years due to categorical reductions. One of the continuous goals for the past several years
EOP&S/CARE/CalWORKs Program Review Priorities has been to restore/maintain EOP&S/CARE/CalWORKs staffing in
addressing student success while providing compliance. This position is critical since it will work with all three programs,
EOP&S/CARE/CalWORKs with student files, eligibility documentation and data input. Eligibility processing and data input
involves date/file maintenance of over 1,000 students.
EOP&S/CARE/CalWORKs Staffing Levels
Academic/Fiscal Year
EOP&S Staffing Levels
CalWORKs Staffing Levels
2008-2009
6 full-time staff and 1 part-time
2 full-time staff
2009-2010
5 full-time staff
1 full-time staff
2010-2011
4 full-time staff
1 full-time staff
2011-2012
4 full-time staff
1 full-time-staff
2012-2013
2 full-time staff (two full time staff members were
1 full-time-staff
on leave)
2013-2014
3 full-time staff (one full-time staff member was
1 full-time-staff
on leave)
Revised by: Program Review Committee (June2, 2013)
Page 1)
Staffing Levels
7
6
5
4
Staffing Levels
3
2
1
0
2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014
EOP&S/CARE/CalWORKs Students Served
1400
1200
1000
800
Students Served
600
400
200
0
2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014
Revised by: Program Review Committee (June2, 2013)
Page 1)
Rationale and Applicability to College Strategic Goals: (Substantiate recommendations with data and the
guidelines listed in the Budget Decision Criteria document and College Strategic Goals. Does this need fulfill a
compliance/mandated position, i.e. State, Federal, regulatory boards, contracts? Does this need address grant
partnership commitments and/or critical community needs?)
EOP&S/CARE/CalWORKs eligibility documentation has to be collected, reported and filed in a student’s file to be able to count
students as served. Per Title V EOP&S Guidelines section 56204, all mandated documents, including the EOP&S application,
educational plan, mutual responsibility contract, eligibility documentation and other documentation as appropriate must be
available in a student’s file. If the mandated items in all three categorical programs are not documented then it creates audit
findings and possible penalties in the following fiscal year allocations.
The Department Assistant II position is aligned with the EOP&S, CARE, CalWORKs program mission, goals and programmatic
activities align with the budget decision criteria as each program employs strategies, and planned activities designed to:









Empower and challenge students to success
Ensure that resources are used wisely and leveraged for student and community success while following all state mandates
and regulations
Address the basic needs for students when developing comprehensive student educational plans; basic skills, transfer,
completion and/or CTE
Implement ongoing program best practices
Ensure student access is maintained with program services
Actively engage and partner with the community on an ongoing basis to identify and address student needs/resources
Involve best practice in communication, management, accountability, resource management, effective budget maintenance
Sustain the cohesive uniqueness of EOP&S, CARE and CalWORKs as educational supportive programs that serve the needs
of students
Continue to provide services to first generation, low-income underrepresented students to succeed in their educational
goals
Impact on College/District if position is not filled: (Include how having the position or not having the position impacts
FTES, services to students.)
The EOP&S/CARE/CalWORKs categorical programs cannot return in excess of 5% of the allocation funding at the end of a fiscal
period. Returning over 5% of the allocation would cause severe funding penalties for future years. The penalty would also cause
decreases of the allocation in future years based on the one time penalty. All categorical funding has to be spent.
Total Cost:
Salary
Benefits
Computer/office space etc.
Total Amount:
$_33,277____
$_21,034____
$_A computer and Office Space already exists_________
$ _54,311____
Revised by: Program Review Committee (June2, 2013)
Page 1)