Department of Human Resources
OPSEU Job Description
Job Title:
Job Number:
NOC:
Band:
Department:
Supervisor Title:
Orientation Coordinator
A-223
4212
7
Student Transitions and Careers
Director, Student Transitions and Careers
Last Reviewed:
June 24, 2014
Job Purpose
Briefly describe the main purpose of the position. In a few short sentences, a small paragraph at most,
describe the position’s overall responsibility/services provided/role at Trent.
Key Activities
Program and Event Co-ordination:
1.
Takes a lead role in Orientation programming on campus. This may include but is
not limited to Introductory Seminar Week (ISW), January start orientation and New
Student Orientation (NSO), Bring it On (BIO) and Welcome Week.
2.
In consultation with relevant stakeholders, develops a unified theme and message
for the University related to Orientation programming.
3.
Regular meetings with Liaison in order to maintain a unified message to all new
students.
4.
Maintains ongoing consultation with all partners in the delivery of programming to
ensure strong communication and collaboration on student orientation initiatives.
5.
With the College Heads, develops the College Co-chair selection criteria; sits as part
of the selection process for incoming Co-chairs.
6.
Creates a schedule and questions for all Colleges for their ISW Staff selection, as well
as sits as the Office of Student Transitions and Careers representative during the
interview process.
7.
With College Heads and College ISW Co-chairs, plans college ISW social, academic
and transitional activities.
8.
Assists in the co-ordination and development of the ISW schedule. Scheduling will
require consultation with Director, Student Transitions and Careers; CASSC
Orientation Sub-Committee, College Offices, Housing and Food Services, Trent
International Program (TIP); First Peoples House of Learning; Student Governments
and Associations; Nursing; Education; and all ISW student leaders.
9.
Co-ordinates program bookings for ISW. This includes speakers, workshop
facilitators and facilities and equipment for student activities.
Job Number: A-223
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Last updated: August 17, 2015
10.
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Work closely with the ISW Charity co-chair(s) to develop programming for the
summer and fall terms.
Works with Colleges to develop the Trent Reads/Think Tank program.
Assists in the coordination and development of the NSO and BIO programming,
scheduling, promotion and staff hiring for the summer.
Works with all University departments to develop an Orientation session for all
January-start students.
Works with other University departments on special programming for Off-Campus,
Mature and Transfer students.
Ensures risk assessment of programs, budget management and the program
evolution. Chairs the Orientation sub-committee of CASSC.
Develops and/or supports other new student transition support programming as
required, in conjunction with student affairs/college/student service staff. Such
programming can include peer support, calling campaigns, online university
preparation, etc.
Training/Presentations:
1.
Maintains ongoing consultation with ISW student leaders to determine training
requirements and areas in which they require assistance for ISW.
2.
Coordinates a training session for all ISW staff and volunteers before the end of the
winter term.
3.
Develops and implements training workshops for ISW leaders in co-operation with
student affairs and college staff. Training to include, but not be limited to, team
building, leadership, budgeting, volunteer advising, risk management, diversity and
inclusivity, safety planning and risk management, accessibility, and program
implementation.
4.
Develops and implements training workshops for NSO staff and volunteers in
cooperation with student affairs staff. Training to include, but not be limited to,
team building, customer service, diversity, accessibility, communication, and
ambassadorship. Works closely with the New Student Orientation student staff and
appropriate university departments to update and develop presentations for new
student summer orientation, and facilitates the presentations to new students and
parents.
5.
Develops other training sessions and workshops for incoming students as required,
in conjunction with student affairs and/or college staff. Such training can include
hazing prevention, bystander intervention, sexual assault prevention, alcohol
awareness, etc.
Resource Development:
1.
Develops print and online orientation transition resources in co-operation with all
contributing departments.
Evaluation and Assessment:
1.
Reports to the Director, Student Transitions and Careers initial and on-going
assessment of programs, as well as managing the budget.
2.
Completes follow-up consultation, review and evaluation including tracking
participant information and drafting a twice-yearly report for all programming
(October/February) to the AVP Students. This includes developing/distributing
Job Number: A-223
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Last updated: August 17, 2015
surveys, and compiling and analyzing data.
Files reports with Director, Student Transitions and Careers on all activities and
survey outcomes and participates in the post-Orientation wrap-up.
3.
Other duties related to the Office of Student Transitions and Careers programs and the effective
implementation of safe, fun and educational orientation programming.
Analytical Reasoning
Indicate degree of complexity or difficulty of thinking and reasoning required by the job. Provide a
relevant work example that is typical of roles and responsibilities of the job (i.e. not an occasional duty).
Decision Making
Indicate the degree of freedom to exercise initiative or act independently in making day- to-day decisions.
Provide a relevant work example that is typical of roles and responsibilities of the job (i.e. not an
occasional duty).
Impact
Indicate the impact or consequence to the department or University of typical actions or decisions taken by
the job incumbent. Provide a relevant work example that is typical of roles and responsibilities of the job
(i.e. not an occasional duty).
Education
Honours University Degree (4 year).
Experience Required
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A minimum of one year of full-time student life/student transition experience required.
Proficient in the use of computer applications such as intermediate level Microsoft
Word, Excel, Access, Power Point, and Publisher.
Skills in developing and presenting information workshops and materials for large
groups.
Demonstrated leadership experience and skills.
A clear understanding and demonstrated abilities for diplomacy and confidentiality
required.
Understanding of Freedom of Information and Protection of Privacy Act and its
implementation.
Demonstrated ability to work independently and to take initiative with minimal
direction.
Demonstrated teamwork and conflict resolution skills.
Demonstrated positive attitude and ability to motivate student staff and volunteers.
A demonstrated commitment to customer service and continuous improvement.
Strong and demonstrated understanding of diverse student needs and programming for
inclusivity.
Job Number: A-223
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Must be able to lift and carry up to 40 lbs.
Must be able to work several weekends, evenings and overnights as required
throughout the summer for New Student Orientation, Bring It On and Introductory
Seminar Week training and implementation (including Labour Day weekend and the
weekend following).
Must be able to reside on campus from Labour Day weekend to end of Introductory
Week.
Responsibility for the Work of Others
Indicate whether the incumbent is directly or indirectly responsible for the work of others. Provide the title
of the position(s) as well as an example of how the incumbent is responsible for the work of others on a
daily basis. Specifically, indicate whether the position has responsibility for hiring and supervision of
student workers.
Direct Responsibility
Student Employee(s)
Indirect Responsibility
N/A
Communication
Indicate the title(s) of individuals internal and external to the University that the incumbent communicates
with on a regular basis. Provide a brief description of the purpose for communicating with these
individuals.
Internal
External
Motor/ Sensory Skills
Indicate the level of proficiency or precision in motor or sensory skills required by the job. Examples
include but are not limited to: small/large movement to operate machinery; coordinated movement;
equilibrium to maintain balance; dexterity to grasp, move, assemble objects or operate equipment;
hearing, sight, touch, smell, taste. Provide a brief description of tasks performed that require
motor/sensory skills.
Effort
Indicate the physical and/or mental demands of the position in the ordinary course of performing the role.
Examples include but are not limited to: lifting, moving, carrying, pushing/pulling, reaching, kneeling,
remaining motionless, sustained concentration or focus. Provide a brief description of the tasks
performed that are physically and/or mentally demanding.
Mental
Job Number: A-223
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Physical
Working Conditions
Indicate any physical and psychological conditions of the position that make the job unpleasant,
disagreeable and/or hazardous to health and well-being. Describe the nature, frequency and duration of
exposure.
Physical
Psychological
Job Description Approved by Human Resources (as per Article 17.1):
Name (print):
Signature:
Date:
Signatures - indicating that the job description has been read and understood:
Incumbent
Name (print):
Signature:
Date:
Immediate Supervisor:
Name (print):
Signature:
Date:
Department Head/ Dean:
Name (print):
Signature:
Date:
Job Number: A-223
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Last updated: August 17, 2015