Minutes
NWSA BOB
01/07/2015
Type of meeting
6:00 pm
Monthly Meeting
NWSA
Orchestra
Room
Note taker
Attendees
Erica Hefner, Mark Johnson, Jill Schachner, Robbin Palmer, Jody Mace, Myocia
Montgomery
Treasurer’s Report
Robbin Palmer
Discussion
Conclusions
Dessert Theatre
Nashville trip
Donation amounts from concerts Fall & Winter
GoPlaySave results
 All income from above summarized in “Banking Summary – Year to Date”
Approved annual budget
Action Items
Person Responsible
Deadline
Communication
Jody Mace
Website:Ordering
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t-shirts – no form to download, no button to order and pay, no way to donate.
Links not active. Does browser or mobile/tablet matter?
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Link on “News & Events” page not active
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“Contact Us” page form not active
Discussion
Email:
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Updated distribution list?
Did Erica and Mark add signature line to emails? If so, has parent response
improved? Can we keep track of this in a measurable way?
You Tube:

Erica added content?
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Link on NWSABOB.com goes to NWSA general YouTube page, not NWSA
BOB YouTube page.
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Did Erica and Mark reach out to parents for pictures and videos to add to
website/YouTube?
Conclusions
Action Items
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Person Responsible
Request parents to email NWSA BOB address during
concerts in order to update addresses
Submissions for YouTube [Erica has DVDs, Chip Davis
(Charlesb.davis@cms.k12.nc.us) has recordings]
Deadline
Mark
Jody
Fundraising
All
Discussion
Spring fundraiser
Conclusions
There will be no Spring Fundraiser this year, in light of the various fundraisers already
done this fall.
Action Items
Person Responsible
Deadline
Minutes
Upcoming Expenses
Erica & Mark
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Discussion
3 students to All-District last year, maybe 4-6 students this year. Will need
either parent volunteer or pair up with another school for travel.
May need parent volunteer for Jazz Western Regional
March – All-State – maybe 2 students, in Raleigh?
WRO, JWRO – hotel (students cover their room)
MPA – 2 separate groups – Mr. Roberts to drive?
Plaque for Charlotte Concerts scholarship recipients – to include all 5
students from Music Dept.
Conclusions
Action Items
Person Responsible
Deadline
Dragon Quartet
Erica
Discussion
Practice during tutorial. Go out to perform – Sophomores (Piedmont, Big Brothers/Big
Sisters) Next year Juniors & Freshmen
Conclusions
Action Items
Person Responsible
Deadline
Community Relations
Erica & Mark, Dessert Theatre “committee”
Discussion
Charlotte Concerts, UNCC – arranging and composing for Recital Seminar
Dessert Theatre “Thank You” cards (w/pictures) – cards in “Dessert Theatre” red bin in
Erica’s instrument room
Conclusions
Charlotte Concerts to do scholarships every year. Students are setting up lessons now.
Action Items
Person Responsible
“Thank You” cards for Dessert Theatre donors
Sheryl
Other Information
Erica & Mark
Discussion
All District Auditions – 1/10/15, Clinic will require bus and hotel
Western Regional Auditions & Western Regional Jazz Auditions – 1/17/15
Solo and Ensemble Festival & All District – 1/30-1/31/15
CMS Honors Orchestra & Jazz Western Regional – 2/6-2/7/15
Western Regional Orchestra – 2/27-3/1/15
Recital Seminar concert
How did the convention go?
Deadline
Minutes
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Conclusions
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Convention was very informative and well worth the trip. Mark suggests Erica
attend next year.
Field trip sponsored by Charlotte Concerts 1/29 – 80 tickets reserved
March 3 – new Band concert date
April 30 – HS Band and Orchestra
May 5 – Middle School Band and Orchestra
MPA – MS 3/19
MPA – HS 3/20
Jazz Festival 3/21
Action Items
Next Meeting: 2/5/15, 6pm Orchestra Room
Person Responsible
Deadline