Creative Industries and Sport Faculty
Creative Industries Section Council Meeting
Held on 16 May 2011 at 3.00 pm
Present:
Scott Whillans, Level 3 Catering (Chair)
Lynne Gilchrist, Head of Faculty
Vicky MacDonald, Programme Leader
David Killean, Vice Principal Quality and Innovation
Helen Chisholm, Student Liaison Officer
Sandy Gray, Level 3 Catering
Clair Stewart, Level 2B Hairdressing
Mary Carter, Level 1 Catering
April Adams, Level 1 Beauty Therapy
Natalie Donaldson, Level 1 Beauty Therapy
Danni Cumming, Level 1B Hairdressing
Alec Noble, Level 2 Catering
Amy Bell, Level 3 Hairdressing
Janet Irons, BTEC Art & Design
Sharon Ford, Level 3 Beauty Therapy
Lisa Adamson, Level 3 Beauty Therapy
Visitor:
Gillian Crozier, Member of Board of Management
In Attendance:
Karen McDonald, Secretary
Item
Minute
17/11
Welcome and Apologies for Absence
Action
Paula Hutchison, Programme Leader
Alana Galloway, Level 3B Beauty Therapy
Joyce Robson, HNC Hairdressing
Stevi Newton, Level 1A Hairdressing
Kirsty Fojcik, Level 1A Hairdressing
Roxanne Linton, Level 1B Hairdressing
Chelsea Yardley, Level 1B Hairdressing
S Whillans welcomed everyone to the meeting and
introduced Gillian Crozier, the Creative Industries and Sport
Faculty Board of Management member.
18/11
Minutes of Previous Meeting – Actions
Marketing for clients and customers for the restaurant and
salons, L Gilchrist to address this at induction.
LG
Good housekeeping in salons. Students reported that this
is getting better.
Lack of hanging space for client coats in the salon.
P Hutchison is currently costing this.
Document1
PH
1
Discount for Art & Design students. V MacDonald has
looked into this but no discounts are available unless
ordering in bulk and 10% would apply. L Gilchrist felt that
we should look at sourcing another supplier.
Salon security for straighteners, make up etc. P Hutchison
is investigating cost of installing security cameras in the
salon.
Print allowances for HNC Hairdressing. L Gilchrist has
spoken with C Nicholls, a report is available to students on
their desktop to show how much money is left.
L Gilchrist will include this in the student handbook.
Notice Boards for Student Rep information. L Gilchrist is
currently looking at this. Also 6 weekly class meetings will
be timed to feedback from the faculty council meeting.
19/11
VMacD
PH
LG
LG
Activity
Please tell the faculty team what has been good about
Session 2010/2011.
Beauty Therapy






Class trips
Working with the elderly
External Courses
The experience
Practical days
New treatments
Hairdressing




Creative promotional work (Level 3)
Demonstrations
Online assessments quicker and easier
Moodle
Art & Design




Classroom shelving and tidy up
Sharing of facilities at Heriot Watt – workshops
Trips/visits from artists
Great start at induction – Getting to know Year 1,
activities day
Catering





Document1
Meeting different people
Having responsibility
Workshops
Themed Menu
Moodle
2
Now, tell the faculty team areas of improvements
Beauty Therapy







More group work
Cleaning of salon
Stealing
Kits not very good
Limited clients
No outside college trips
Other students (hairdressing) having to pay for
treatments when not enough clients come in
Hairdressing




Induction for Level 2’s should be shorter (1 day)
More clients, better promotion
More practical for Level 1’s
Availability of products
Art & Design

Outdoor space
Catering



Recycling
Workshops
Having more Head Chef time instead of Head Waiter
Keep
Beauty Therapy

Duty rota
Hairdressing


Demonstrations
Online assessments
Art & Design




Recycling
Enrolment for 2nd years in previous block/session
Trips good, more than 1
Visits from artists
Catering


Document1
Evening service
Christmas service
3
Improve
Beauty Therapy

Dispensary security
Hairdressing


Salon promotion
Dispensary security
Art & Design


Space
Display Space
Catering




Themed service (Chinese New Year)
Early week services (advertise)
Workshops
Recycling
Start
Beauty Therapy

More external courses
Hairdressing

Remediation in theory time not practical (Level 2)
Art & Design


Showing students work
Mid-year end of Block 1 – showing of work
Stop
Beauty Therapy


Giving epilation needles in kits because the college
has a supply
Include massage oils in kit instead
Hairdressing

Homework
Art & Design

Document1
PLP’s
4
Action points from the above are listed on the attached
Summary of Action Points sheet.
20/11
Election of New Chair
A report was read out from Alana Galloway about her time
spent as Chair and also Scott Whillans spoke to the
meeting.
Natalie Donaldson (Beauty Therapy) put herself forward for
Chair and Alex Noble (Catering) agreed to take on the
position as Depute Chair.
21/11
Equality & Diversity
D Killean informed the meeting that the theme for next year
will be Gender and Sexuality. He will be working closely
with the Students Association and Mangers to organise
different events. The first event is scheduled for June, this
event is for staff and will be looking at gender based
violence alongside the Protection Unit at the Council.
Any ideas for future events should be passed to D Killean.
22/11
Health & Safety
There is a socket located on the floor in the kitchen which
is repeatedly being kicked. V MacDonald to contact
Facilities.
VMacD
There are wires sticking out of a set of straighteners in the
Salon, it is thought these were put away whilst still hot.
This has been reported.
23/11
Student Association
H Chisholm reported that the new President is Danny
Bennett , Care student and the Equalities Officer is Mike
Gibson, Care student.
There are still some posts which have not yet been filled
within the Student Association.
The Student Association now has its own website ‘Tartan
Monkey’, (monkey suit has been purchased) this will be
launched after the summer. They also have their own
facebook page.
24/11
AOB
Canteen
The following issues were raised regarding the canteen
facilities:
Document1
5








Not much food left from1.00 pm onwards
No longer allowed to pre-order food
Food too expensive
Lack of variety
Sandwiches not good
Canteen shuts at 3.30 pm on a Friday
Vending machines are broken
Toaster in the canteen has been known to go on fire
D Killean asked students to complete the comment cards
with as much information as possible and a copy of the
minute will also be sent to P Smith to take to the next
Catering and Facilities meeting.
KMcD
L Gilchrist thanked all the students for their input and
wished those students well that are not returning next
session.
25/11
Date and Time of Next Meeting
September 2011.
Document1
6
Creative Industries and Sport Faculty
Creative Industries Section Council Meeting
SUMMARY OF ACTION POINTS
ISSUE
ACTION
BY WHOM/WHEN
Marketing for clients and customers for the
restaurant and salons.
L Gilchrist to discuss a student offer at
induction with S Halliday.
L Gilchrist – June 2011
Lack of hanging space for client coats in the
salon.
P Hutchison is looking at costing for this.
P Hutchison – June 2011
Discounts for Art & Design students.
V MacDonald will look at sourcing a different
supplier as the current supplier does not do
discounts for students unless bulk ordering.
V MacDonald – June 2011
Salon security for straighteners, make up etc.
P Hutchison is costing security cameras.
P Hutchison – June 2011
Print allowances.
L Gilchrist to include in Student Handbook.
L Gilchrist – June 2011
Notcie Boards for Student Rep information.
L Gilchrist is currently looking at this. Also 6
weekly class meetings will be timed to
feedback from the faculty council meeting.
L Gilchrist to look at this.
L Gilchrist – June 2011
There is a socket located on the floor in the
kitchen which is repeatedly being kicked.
V MacDonald to contact Facilities.
V MacDonald – May 2011
P Smith to take issues on the Canteen to the
next Catering and Facilities meeting.
K MacDonald to copy minutes to P Smith.
K McDonald – May 2011
Document1
7
Epilation needles to be remove from Beauty
Therapy kit.
L Gilchrist to discuss with P Hutchison.
L Gilchrist – May 2011
Shorter induction for Level 2 Hairdressing
students – last year lasted 1 week
L Gilchrist to discuss with P Hutchison.
L Gilchrist – May 2011
Availability of products for hairdressing
students.
L Gilchrist to discuss with P Hutchison.
L Gilchrist – May 2011
Promotion of salon to gain more clients.
L Gilchrist will be setting up a working party
in September.
L Gilchrist – September 2011
Document1
8