National Engagement
Form PAA 1 guidance notes
Discussion points for guidance
Form PAA 1 is used to record regional and national engagement.
This guidance note provides suggestions that may be appropriate to consider for different phases of a project
lifecycle during your engagement with National Office. This is not an exhaustive list but provides an idea of
where to start the conversations.
GENERAL
Outcome Planning

Is it in line with previous BC?

Are the reasons it got into the national plan still valid? Are the reasons
still a national priority?

Is there an identified monitoring regime for benefits realisation?

Does it provide demonstrable Value for Money?

Is the quality of forecasting maintenance costs and ITS equipment, etc
adequate?

Has there been any monitoring of the planning data used to justify the
initial BC?
National Programming Team
Environment and Urban

Is it in the SHP / NLTP?

Is funding available / suitable to be spent on this project now?

Is it clear what the implications of delay are?

See Environment and social responsibility (ESR) standard

Is the design in accordance with the Austroads Guidance and NZ
Design
Pavements
Transport Agency supplement?

Do the proposed materials and construction standards comply with
Transport Agency requirements?

Has a risk based analysis been used to determine the preferred pavement
options?
Traffic and Safety

Consider geometrics, lighting, barriers, safety audits

Are the safety assumptions still valid?

Are there case studies, national policies or latest research, which require
a review of the traffic and safety aspects?

Are any departures already given still required?

Mandatory engagement

Has the appropriate P&I representative been engaged in the strategic case
STRATEGIC CASE
Outcome Planning
development?
National Programming Team

How have the KPI’s been derived?

Who was involved in the ILM?

What is the significance and timing of the problem or opportunity?

Mandatory engagement

Is the programme business case included in the NLTP, or will it be
included?

Is there funding available to undertake the PBC?

Consider the wider programme for undertaking a programme business
Form PAA 1 National Engagement Guidance Notes
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case if required
Environment and Urban

Design
Is there a high level MoU with DOC or NZHPT or other affected by the
strategic case?
Pavements

Discuss terrain and pavement
Traffic and Safety

Mandatory engagement if safety a driver

Mandatory engagement

What assurance is in place for the overall programme implementation
PROGRAMME BUSINESS CASE
Outcome Planning
especially if parts are outside the NZ Transport Agency and possibly noninfrastructure too?
National Programming Team

Mandatory engagement
(IBC Scope)

Has the progression to an IBC been included in the NLTP?

Is funding available for the IBC and prioritised in the State Highway Plan?

Are there third party contributions to funding, or is it dependant on other
third parties?
Environment and Urban

Design
Is the activity or programme required as a consent condition or
compelled by legislation under the RMA or other?

Discuss the environmental effects, and considerations for environmental
and social effects at a high level
Pavements

Discuss terrain and pavement assumed in costings
Traffic and Safety

Mandatory engagement

Have the potential partners committed to fund and appropriately timed
INDICATIVE BUSINESS CASE
Outcome Planning
their proportions of the programme?

Has third party funding been committed?

Has the appropriate P&I representative been engaged?

Have indicative cost estimates and BCR’s been developed?

Has the progression to a DBC been included in the NLTP?

Is funding available for the DBC and prioritised in the State Highway Plan?
Pavements

Review terrain and pavement developed in costings
Traffic and Safety

Discuss design standards to be considered in the options

Have the potential partners committed to fund and appropriately time
National Programming Team
Environment and Urban
Design
DETAILED BUSINESS CASE
Outcome Planning
their proportions of the programme?
National Programming Team

Has third party funding been committed?

Has the appropriate P&I representative been engaged?

Have indicative cost estimates and BCR’s been developed?

Has the progression to pre-implementation been included in the NLTP?

Is funding available for the pre-implementation and prioritised in the
State Highway Plan?
Environment and Urban
Design
Pavements

Review terrain and pavement developed in costings
Form PAA 1 National Engagement Guidance Notes
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Traffic and Safety

Discuss design standards to be considered in the options
PRE-IMPLEMENTATION
Outcome Planning
National Programming Team
Environment and Urban
Design
Pavements
Traffic and Safety
IMPLEMENTATION
Outcome Planning
National Programming Team
Environment and Urban
Design
Pavements
Traffic and Safety
MAINTENANCE AND OPERATIONS
Outcome Planning
National Programming Team
Environment and Urban
Design
Pavements
Traffic and Safety
Form PAA 1 National Engagement Guidance Notes
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