Professional Chapters Council Meeting
July 15 – 17, 2011
Action Item Recap
Membership
Action
Reach out to six prospective Central Illinois volunteers to
determine their willingness / ability to turn the chapter around
Responsible
Jessica & Megan
In July
Try to connect with the Tulsa Chapter one last time.
Connect Southwest Florida leaders with Past President of
Jacksonville for resources and support
Brian
Amy & Megan
In July
In July
Create and track tailored, time-bound plans to improve (or
close) intervention chapters.
Megan
Ongoing
Send suggestions of leaders to invite for task forces to liaisons,
including:
 Chapter Technology;
 Awards-in-a-Box; and
 Chapter Resources / Best Practices.
Membership Team / All
PCC
In July
Create guiding documents for a Chapter Resources / Best
Practices Task Force and send to Carol / Megan.
Pat Frew
By Sept. 1
With suggestions from the PCC, recruit members for the
Chapter Resources / Best Practices Task Force and create a
schedule for engagement with the committee.
Carol & Megan
By October PCC
meeting
1
Timeline
Notes
Will give short window for response
(maximum two weeks) and short
timeline for turnaround (up to three
months)
Process will be led by IH, supported
by PCC with mentorship from
national volunteers
Professional Chapters Council Meeting
July 15 – 17, 2011
Action Item Recap (cont.)
Programming
Action
Compare the years marketing experience for LS09 attendees
with the LS11 figures, and share with LS12 Chairs.
Finish goal setting for Regional Retreats and send to Stacy.
Responsible
Christine
Timeline
By July 29
Pat
By Aug. 1
Finish goal setting for Leadership Summit and send to Stacy.
Lori & Tim
By Aug. 1
Review 2011 Regional Retreat survey results to determine how
well received the case studies were.
Pat
By Sept. 1
Solicit PCC opinions regarding regional retreat assignments and Pat
propose a schedule.
Prior to October PCC
meeting
Determine board member attendance at regional retreats and
opportunities for additional involvement based on board
member preferences, such as speaking engagements at local
chapter events, participation in board mixers and others.
Megan & Pat
By October PCC
meeting
Prepare proposed agenda for review by PCC at the October
meeting.
Lori & Tim
By the October PCC
meeting
Look into facilitation training for Leadership Summit and
Regional Retreat speakers
Create communications templates for use by host chapters.
Develop a more concrete process for selecting and confirming
next year’s host chapters.
Carol & Megan
By the October PCC
meeting
By Nov. 1
By Jan. 1
Pat & Megan
Pat & Megan
2
Notes
Professional Chapters Council Meeting
July 15 – 17, 2011
Action Item Recap (cont.)
Global Expansion / Board-in-a-Box / Leadership Skills Building / PCM / Other
Action
Responsible
Add select members to the Mexico Task Force based on their
Jessica & Christine
experience/expertise, and set up sub-committees as needed.
Timeline
Ongoing
Produce a draft entry plan for AMA to Mexico for review by
the PCC
Jessica & Christine
By the October PCC
meeting
Determine when and how chapter leaders should be updated
about AMA’s global expansion initiatives
Jessica & Christine
By the October PCC
meeting
Finalize the entry plan for Mexico, and provide chapters with
an update at Regional Retreats.
Convene a meeting with Karen S, Christine and Amy F. to
determine steps to completion and timeline for BiB, including:
 Content outline
 Content creation / editing
 Design / layout
 Production / printing
 Distribution / Introduction to chapter leaders
 Updating of CEAs
 Re-org, supplementing of /cr
 Process documentation
Jessica & Christine
By Regional Retreats.
Stacy
Timeline / Roles
determined by end of
July
Identify primary project liaison, and obtain remaining training
modules from Jennie McConagha for Leadership Skill Building
and begin process of customizing for delivery to chapter
leaders.
Karen A. + Tim, Lori &
Pat + Christine & Amy
Provide update on
next versions at
October meeting
Begin exploring content partners for leadership development
Carol
Report progress at
3
Notes
for chapter leaders.
Survey/measure the roll-out of Leadership Skill Building
components at Regional Retreats/Leadership Summit.
Pat, Lori & Tim
Determine if PCM credits could be earned for attending
Leadership Skills Building.
Determine status of the PCM and opportunities to engage
perspective of professional members / chapters (via the PCC)
Carol
Determine interest and opportunity in having a professional
chapter presence at the Collegiate Conference as a speaker, in
a booth or through other means.
Carol and Megan /
Brian as consult
Determine what you’ll need from the membership team over
the course of the next three months and send requests to Amy
by August 1.
All PCC
midyear; Consider
more formally after
LS12
Regional Retreats and
LS12
Provide update at
October PCC meeting
Provide update at
October PCC meeting
Carol
4
Provide update at
October PCC meeting
Professional Chapters Council Meeting
July 15 – 17, 2011
Action Item Recap (cont.)
Empowering Chapters
Action
Send “Leader Shape” documents that provide guidance to for
task forces to PCC.
Responsible
Jessica
Timeline
By July 22
Evaluate the scorecards used by successful chapters, compare
them to CEA questions and produce a simple spreadsheet that
tracks KPIs for CEA entries.
Megan
By the October PCC
meeting
Explore the ability to provide accounting software identified by
AMA’s CFO as best-suited for chapters for free (or at a
discount), customize it with pre-programmed reports
appropriate for AMA and provide ongoing training to chapter
leaders in using it (via webinar, podcasts, etc.).
Carol & Megan (with
Beth Taylor)
Provide update at
October PCC meeting;
determine more
specific timeline after
that meeting
Recruit a national volunteer to serve as a centralized resource
for speaker recommendations for chapters (reporting to
professional development or marketing departments).
Carol & Megan with
suggestions from PCC
Provide update at
October PCC meeting
Create a guiding document for the Chapter Technology Task
Force regarding roles, responsibilities, scope, members and
other parameters.
Brian & Tim
Send to Carol and
Megan by the end of
July
With suggestions from the PCC, recruit members for the
Chapter Technology Task Force and create a schedule for
engagement with the committee.
Carol & Megan
Before the October
meeting
Send Christine notes from the Awards Brainstorming session at
the Oct. 2010 PCC meeting.
Megan
By July 22
5
Notes
Create a guiding document to direct the work of the Awardsin-a-Box Task Force.
Christine
Pending availability,
by October meeting
With input from the PCC, recruiting members for the Awardsin-a-Box Task Force and create a schedule for engagement
with the committee.
Christine
Spring 2012
6