Meeting: Ex Comm Date: Thursday, November 5, 2009 6:00 Location: Grad House Attendees: Angela, China, Jen, Jenna, Ken, Nick, Peter, Scott 1. Email addresses to add to the gpsoannounceme listserv In the recent survey, there was a field where students could request to be added to the gpsoannounceme listserv and approximately 125 students signed up. Nick asked who could help input these names. Jenna suggested using a script to add multiple email addresses simultaneously. Angela will use this script. 2. Date change for Ex Comm meetings in the spring Nick proposed meeting on the first and third Thursdays of the month since the current practice of meeting on the first and second Thursdays of the month creates long time gaps between meetings. Also, there was a request to move to an earlier meeting time of 5:00 instead of 6:00. 3. Officer file server space Angela is working on getting everyone access to common file server space. Nick requested that every officer should upload files that are relevant to our position as a way to archive our work and also to provide helpful information to future officers. 4. Graduate Student Conference ad hoc committee At tomorrow’s Assembly meeting, Nick will ask for volunteers to serve on an ad hoc committee to help plan next semester’s graduate student conference. Jenna volunteered to sit on the committee and Jen will attend the first planning meeting. 5. Preliminary look at survey results We reviewed the results from the recent graduate survey doing an informal comparison to last year’s graduate survey. 6. Officer Updates President - Nick Began a conversation with graduate organizations at other Big 10 schools regarding the survey and as a result he will head a Big 10 graduate school coalition. Spoke with the Budgetary Affairs CEO regarding residency issues. IU compared to the other Big 10 schools has a very strict policy. Nick will work with other Indiana universities to draft a resolution to send to the state government. Treasurer - Ken No update at this time. Sustainability Officer - Scott Tomorrow he will give an update to the Assembly regarding sustainability issues. Reported that there has been no movement on the University Presidents’ Climate Commitment. The Bloomington Campus Traffic Safety Task Force recent traffic recommendations include an educational program and six new cross walks. Ten thousand IU signatures/student ids are required to add the optional sustainability fee to the registration process. He discussed the challenges of collecting these signatures by the end of the semester. Liaison - Jenna There is a Diversity Council meeting tomorrow at noon. Attended the BFC meeting held on Tuesday where office position and title name changes were discussed. Attended cultural center planning meetings. Parliamentarian - China No updates at this time. Operations Coordinator - Peter IU Recreational Sports would like to partner with the GPSO to hold semester kick off events for next spring. There are over 50 responses for tomorrow night’s Speed Dating event. Vice President - Jen Asked for GPSO handbook feedback by Wednesday. Attended the Research Affairs committee meeting. Communications Coordinator - Angela Added a plagiarism page, a GPSO committee’s page, a CAPS resource information page, and all remaining items discussed at the GPSO retreat to the GPSO website. Next she will add a family page to the site. Discussed a web service called indegree.com which helps graduate students find jobs. There are issues with the site’s calendar. The issue has been identified as a bug with the Google calendar and will hopefully be resolved soon. After a push by Angela and Nick to fill Assembly seats, 83 are full out of the 127 total.