Project Funding Cost Center Guidelines
Plant Accounting is responsible for
 Reviewing project cost center set up for construction, renewal, repairs, and maintenance for all
cost centers using P, S, and M project IDs
 Transferring fund equity (local and state) for non-debt funded activities.
 Confirming the approvals for new cost centers set up as debt-funded activities
 Notifying the appropriate department of new debt-funded activity cost centers, so that funds may
be drawn
Cost Center Set Up Guidelines
 All project cost centers related to construction, renewal, repairs, and maintenance that require funding
by Plant Accounting must be created in a Plant Operations Department ID, as follows:
o H0183 – Minor & Planned Projects
o H0184 – Facilities Planning & Construction
o Plant Accounting reviews budget journals made to these department ID’s on a monthly basis
and prepares funding entries.
o Cost centers set up using other department ID’s will not be identified or funded by Plant
Accounting. Physical Plant will be responsible for any clean up or correction of these cost
centers.
 Fund code selection is critical for construction, renewal, repairs, and maintenance projects.
o Fund codes in Plant Funds (fund group 7) mirror other state and local funds, which generally
cannot be co-mingled.
o Fund codes in Plant Funds (fund group 7) are defined as Renewal and Replacement or
Unexpended.
o Plant Accounting maintains a cross-walk between funds in fund groups 1 – 5 to the
appropriate R&R or Unexpended fund group. This cross-walk is provided to Plant
Operations Business Services whenever updated.
 Cost centers using debt funds require additional approvals and notifications
o Debt funds include: Bonds, Commercial Paper
o Specific fund codes identify Bond and Commercial Paper transactions
 7017 – R&R Restricted Revenue Bond Proceeds
 7018 – R&R Restricted HEAF Bond Proceeds
 7031 – Unexpended Restricted Rev Bond Proceeds
 7032 – Unexpended Restricted HEAF Bond Proceeds
 7081 – Unexpended Restricted Commercial Paper Proceeds
 7084 - Unexpended Restricted Non Taxable Commercial Paper Proceeds
 7085 – Unexpended Restricted Revenue Taxable Bond Proceeds
 7090 – R&R Restricted Non Taxable Commercial Paper Proceeds
 7091 – R&R Restricted Revenue Bond Taxable Proceeds
o Use of debt funds requires that approval of the Associate Vice President for Finance
o Debt funded cost centers receive funding after expenditures are made.
 Project cost centers are reviewed by Financial Reporting or Plant Accounting
(depending on the issuance) and cash is requested to cover expenses.
 These departments cannot request funding if the cost centers are unknown.
 Plant Accounting should be notified whenever a new cost center is created using a
debt source fund code. This will allow them to: 1) confirm the approval for use of
funds; and 2) notify the appropriate department to include the new cost center in their
funding list.
Project Funding Cost Center Guidelines

Internally loaned funds mean that funds are being loaned by the institution. Generally these cost
centers reside in the department, but on occasion they are held in Plant Operations.
o Fund selection is based on the repayment source.
o Internal Loans cannot be set up without a signed Memorandum of Understanding from the
Associate Vice President for Finance and a repayment schedule.
o Accounting Services ensures monthly repayment of loans and will respond to any deficit
equity questions regarding these cost centers.