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Finance & Administration Directors’ Meeting
Minutes - Monday, July 22, 2013
1:00 – 3:00 p.m. L3201A
Present:
John Hurley, Collin Orr, Aaron Powell, Dan Ralph Jeanne Rynne, Steve Trotter and
Laurel Uznanski
Absent:
Sharon Goodman, Holly Joseph and Walter Niemiec
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Minutes
The minutes from July 8th were approved as submitted.
Senior Staff Report
From July 15th:
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The price reduction for the Prior Learning from Experience program received favorable
publicity in The Olympian.
Michael Zimmerman has authored an article on the contributions of the humanities.
Discussions around the work of the Maguire Associates have begun. Some of this work
will impact Computing and Communications, and Tony Alfonso will coordinate this
activity.
Laurel announced that the Classified Staff Bargaining Agreement is being re-opened.
This will necessitate the reactivation of the management bargaining team.
From July 22nd:
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An initial report from Maguire Associates suggests that substantial growth in enrollment
is unlikely for the public colleges and universities in Washington State.
Retreats have been scheduled for the Senior Staff and Vice Presidents. The focus will be
on Strategic Planning.
John announced that Dave Kohler has been hired as the new Director of Business
Services and will start work on August 28th.
Business Services – Collin Orr
Collin reported that the conference schedule for the summer is in full swing. The Greener Store
staff are still moving displays around to make the most of their space. Payroll and Accounting
Services are very busy with close-out work from last year and the work being done for the new
year.
Computing and Communications – Aaron Powell
Aaron reported that testing on i-phones for remote wiping and encryption is underway. Lana
Weed has been hired into the ITS 2 position in Client Services. C & C is strategizing about how
to go about replacing switches on campus. The various projects involved with RTALE
implementation are moving forward. Drupal has been upgraded to version 7. Lots of work
related to renovations is underway. Potential improvements to my.evergreen.edu are being
discussed.
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Facilities Services – Jeanne Rynne
Jeanne reported that due to damage that was done to the athletic fields during the football camps
earlier this summer the costs which are charged to conference services in support of these camps
are being re-assessed. Boats have begun showing up illegally on the Evergreen beach again.
The construction crew is working on the Veterans Center and Computing and Communications
projects. The fire hydrant at the Organic Farmhouse is being repaired after it was damaged over
time in a series of collisions. Work continues on the deck for the Sustainable Agriculture Lab.
Building Services is working on a set of cleaning standards for different parts of the campus.
The President’s area project is completed with the exception of some punchlist items; Financial
Aid is the next office scheduled to receive a similar facelift. The new Facilities work order
system is in the rollout phase and is getting good reviews from user groups. Jeanne also reported
that she would be meeting with Collin to discuss possible improvements in project finance
tracking. Alternative approaches for the Master Plan update are being considered.
Human Resource Services – Laurel Uznanski
Laurel reported that the Classified and Exempt Staff Collective Bargaining Agreements for
2013-15 are finalized and posted on the web. Sharon Storer is putting together training on the
exempt staff contract and Laurel is working on the training for the Classified staff contract. The
new year payroll work in HRS is progressing quickly and is now focused on generating
notification letters for employees receiving increases. The Required Training held on July
17thwas well attended and positive feedback has been received. The annual HRS retreat has been
scheduled for August 25th. Laurel will be on vacation the week of July 29th.
Executive Director of Operational Budget and Planning – Steve Trotter
Steve reported that he and Julie Garver would be hosting a new person from the Office of
Financial Management on the 23rd.
Lean Project Updates
Collin and Jeanne briefed the Directors on the respective status of their Lean projects.
FAD Supervisors Retreat
The Directors debriefed on the Supervisors Retreat.
Next FAD Meetings:
Monday, August 5 - FAD Directors Meeting – L3201A – 1:00 – 3:00
Thursday, August 15 – FAD Supervisors Meeting – L0406 – 1:00 - 3:00